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- Tasks: Coordinate reception duties, manage visitor IDs, and assist with HR processes.
- Company: Join Ryanair, Europe's favourite airline, known for its dynamic work environment.
- Benefits: Enjoy a fast-paced role with opportunities for growth and development.
- Why this job: Be part of a vibrant team, gain valuable HR experience, and make an impact.
- Qualifications: Strong organisational skills, proficiency in Microsoft Office, and previous reception or HR experience required.
- Other info: This is an entry-level, temporary position with potential for future opportunities.
The predicted salary is between 24000 - 36000 ÂŁ per year.
Join to apply for the HR Administrator-PAMS role at Ryanair – Europe\’s Favourite Airline
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Join to apply for the HR Administrator-PAMS role at Ryanair – Europe\’s Favourite Airline
- Co-ordinating Reception duties in a professional manner.
- Maintaining the Reception area and meeting room to an appropriate standard.
- Answering incoming phone calls, transferring calls, taking and passing on accurate messages to the appropriate individual or department.
- Obtaining a list of contractors/other visitors due on site each week and prepare temporary ID’s and issue when visitors arrive at Reception.
- Assisting with the production of PAML ID’s and logging accurately to provide access to the appropriate areas.
- Ensuring visitors and employees behave in a professional manner in the Reception area.
- Always complying with health and safety procedures.
- Complying with confidentiality, GDPR, sensitivity guidelines in relation to personal information.
- Managing incoming post and relevant deliveries to Reception.
- Managing the booking system for the Reception meeting room (HR staff usage).
- Managing employees arriving at Reception requesting to speak to HR.
- Assisting with production of a variety of HR reports as required.
- Providing administrative assistance in a variety of HR procedures and processes including recruitment, security documentation, accurate data updates and note taking etc.
- Assisting with processes required for Ryanair Audit compliance such as verbal reference checks etc.
- Photocopying, scanning, electronic filing and uploading to Natural HR of HR and employee documents.
- Assisting with the preparation of documents for Permanent Airport ID’s and contacting the Airport.
- Supporting the monitoring of PAM HR mailbox, directing emails to the appropriate member of the team and replying to queries as required.
- Assisting with basic employee queries and HR presentations such as Induction.
- Any other duties that may be required to assist with the daily running of the HR department and Reception.
- Any other duties requested by a member of management.
Description
- Co-ordinating Reception duties in a professional manner.
- Maintaining the Reception area and meeting room to an appropriate standard.
- Answering incoming phone calls, transferring calls, taking and passing on accurate messages to the appropriate individual or department.
- Obtaining a list of contractors/other visitors due on site each week and prepare temporary ID’s and issue when visitors arrive at Reception.
- Assisting with the production of PAML ID’s and logging accurately to provide access to the appropriate areas.
- Ensuring visitors and employees behave in a professional manner in the Reception area.
- Always complying with health and safety procedures.
- Complying with confidentiality, GDPR, sensitivity guidelines in relation to personal information.
- Managing incoming post and relevant deliveries to Reception.
- Managing the booking system for the Reception meeting room (HR staff usage).
- Managing employees arriving at Reception requesting to speak to HR.
- Assisting with production of a variety of HR reports as required.
- Providing administrative assistance in a variety of HR procedures and processes including recruitment, security documentation, accurate data updates and note taking etc.
- Assisting with processes required for Ryanair Audit compliance such as verbal reference checks etc.
- Photocopying, scanning, electronic filing and uploading to Natural HR of HR and employee documents.
- Assisting with the preparation of documents for Permanent Airport ID’s and contacting the Airport.
- Supporting the monitoring of PAM HR mailbox, directing emails to the appropriate member of the team and replying to queries as required.
- Assisting with basic employee queries and HR presentations such as Induction.
- Any other duties that may be required to assist with the daily running of the HR department and Reception.
- Any other duties requested by a member of management.
Requirements
- Must be able to work under pressure in a fast-paced environment.
- Must be able to work to tight deadlines effectively and efficiently.
- Must possess strong organisational and interpersonal skills.
- Must be proficient in Microsoft Office (Outlook, Excel, Word, Powerpoint) and have a working knowledge of Smartsheets.
- Must have the ability to work on own initiative.
- Must have excellent verbal and written communication skills.
- Must have previous experience in either Reception, HR or Administration.
- Successful candidate must be able to obtain a clean Disclosure Scotland and provide references for the last 5 years including gaps in employment history, in order to obtain an Airport ID.
- All applicants must have the unrestricted right to work in the UK.
- Excellent verbal and written English language.
Benefits
Competencies
Seniority level
-
Seniority level
Entry level
Employment type
-
Employment type
Temporary
Job function
-
Job function
Human Resources
-
Industries
Airlines and Aviation
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HR Administrator-PAMS employer: Ryanair - Europe's Favourite Airline
Contact Detail:
Ryanair - Europe's Favourite Airline Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Administrator-PAMS
✨Tip Number 1
Familiarise yourself with Ryanair's company culture and values. Understanding their commitment to customer service and efficiency will help you align your responses during any interviews or discussions.
✨Tip Number 2
Brush up on your organisational skills, as this role requires managing multiple tasks simultaneously. Consider using tools like calendars or task management apps to demonstrate your ability to stay organised under pressure.
✨Tip Number 3
Prepare to discuss your experience in handling confidential information and compliance with GDPR. Be ready to provide examples of how you've maintained confidentiality in previous roles.
✨Tip Number 4
Practice your communication skills, both verbal and written. Since the role involves interacting with various stakeholders, being articulate and clear will set you apart from other candidates.
We think you need these skills to ace HR Administrator-PAMS
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in reception, HR, or administration. Emphasise your organisational skills and any previous roles where you managed multiple tasks under pressure.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the HR Administrator role at Ryanair. Mention specific skills that align with the job description, such as proficiency in Microsoft Office and your ability to handle confidential information.
Showcase Communication Skills: Since excellent verbal and written communication skills are crucial for this role, consider including examples of how you've effectively communicated in past positions, whether through handling inquiries or preparing reports.
Highlight Compliance Awareness: Given the importance of GDPR and health and safety compliance in this role, mention any relevant training or experience you have in these areas. This will demonstrate your understanding of the responsibilities associated with the position.
How to prepare for a job interview at Ryanair - Europe's Favourite Airline
✨Showcase Your Organisational Skills
As an HR Administrator, you'll need to demonstrate strong organisational abilities. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, especially in a fast-paced environment.
✨Familiarise Yourself with GDPR and Confidentiality
Understanding GDPR and confidentiality is crucial for this role. Brush up on these topics and be ready to discuss how you would handle sensitive information during the interview.
✨Practice Your Communication Skills
Excellent verbal and written communication skills are essential. Consider practising common interview questions and answers with a friend or in front of a mirror to build confidence and clarity in your responses.
✨Demonstrate Initiative and Problem-Solving
The ability to work on your own initiative is key. Think of instances where you identified a problem and took steps to resolve it without being prompted. Be prepared to share these examples during your interview.
