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- Tasks: Provide advanced admin support to the Mechanical (Water) Team in a healthcare setting.
- Company: Join a dynamic team in a vital healthcare environment.
- Benefits: Gain valuable experience, training provided, and a chance to make a difference.
- Other info: Fast-paced environment with opportunities for personal growth.
- Why this job: Be part of a team ensuring water safety and operational excellence.
- Qualifications: Previous admin experience and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
To provide advanced administrative support to the Mechanical (Water) Team within a PFI healthcare environment. The role is responsible for ensuring accurate data management, effective coordination of tasks, and supporting compliance with water safety and operational processes. The postholder will play a key role in maintaining system integrity, supporting service delivery, and enabling efficient communication between internal teams and subcontractors.
Key Responsibilities
- Provide dedicated administrative support to the Mechanical (Water) Team
- Accurately input, update, and manage data within CAFM systems (training provided)
- Log, track, and monitor reactive and planned maintenance tasks
- Support the management and administration of water risk assessments
- Coordinate and distribute works to engineers and subcontractors
- Liaise with internal teams, engineers, and external subcontractors to ensure timely task progression
- Take and distribute minutes from meetings, ensuring actions are clearly recorded and followed up
- Support the planning and organization of meetings as required
- Maintain accurate records and documentation in line with contractual and compliance requirements
- Provide general administrative support to the wider FM team as required
- Assist with ad hoc duties and provide cover for colleagues during periods of absence
Skills & Experience
- Previous experience in an administrative role, ideally within Facilities Management or a similar environment
- Strong organisational skills with the ability to manage multiple tasks and priorities
- Excellent attention to detail and data accuracy
- Proficient in Microsoft Office, particularly Excel and Outlook
- Experience using CAFM systems (desirable, training provided)
- Strong communication skills, both written and verbal
- Ability to work independently and as part of a team
- Confident in liaising with stakeholders at all levels
Personal Attributes
- Proactive and self-motivated
- Professional and confident in approach
- Able to work under pressure in a fast-paced environment
- Strong problem-solving mindset
- Flexible and adaptable to changing priorities
Additional Information
This role operates within a live healthcare environment and requires a high level of professionalism and compliance. The postholder may be required to support additional areas of the business as needed.
Repairs Administrator in England employer: Rx Plus
Contact Detail:
Rx Plus Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Repairs Administrator in England
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those working in healthcare facilities management. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its values. We want you to show how your skills align with their mission, especially in maintaining water safety and compliance. Be ready to share examples of how you've tackled similar challenges in the past!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation. It keeps you on their radar and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website! We make it easy for you to find roles that match your skills. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Repairs Administrator in England
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight any previous administrative roles, especially in Facilities Management, and showcase your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for the Repairs Administrator role. Mention specific experiences that demonstrate your ability to manage data and coordinate tasks effectively, and don’t forget to show your enthusiasm for working in a healthcare environment!
Show Off Your Tech Skills: Since proficiency in Microsoft Office and CAFM systems is key, make sure to mention any relevant experience you have with these tools. If you’ve used Excel for data management or Outlook for communication, let us know!
Be Professional and Personable: In your application, strike a balance between professionalism and a friendly tone. We want to see your confident approach and problem-solving mindset shine through, so don’t hesitate to share how you handle pressure and adapt to changing priorities.
How to prepare for a job interview at Rx Plus
✨Know Your Stuff
Make sure you understand the key responsibilities of the Repairs Administrator role. Familiarise yourself with terms like CAFM systems, water risk assessments, and maintenance tasks. This will show that you're not just interested in the job, but that you’re ready to hit the ground running.
✨Show Off Your Organisational Skills
Prepare examples from your past experience where you successfully managed multiple tasks or projects. Highlight how you kept everything organised and on track, especially in a fast-paced environment. This will demonstrate your ability to handle the demands of the role.
✨Communication is Key
Since the role involves liaising with various teams and subcontractors, be ready to discuss how you’ve effectively communicated in previous roles. Share specific instances where your communication skills helped resolve issues or improve processes.
✨Be Proactive and Adaptable
The job requires a proactive mindset and the ability to adapt to changing priorities. Think of examples where you took initiative or adjusted your approach to meet new challenges. This will show that you can thrive in a dynamic healthcare environment.