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For Companies At a Glance
- Tasks: Support the Talent & Creative Casting team with document management and coordination.
- Company: Join RWS Global, a leader in live entertainment and sports experiences worldwide.
- Benefits: Enjoy a competitive salary, 25 days holiday, and wellbeing programs.
- Why this job: Be part of a dynamic team working with major brands like Disney and Apple.
- Qualifications: No specific qualifications required; just bring your enthusiasm and organisational skills.
- Other info: Flexibility to work outside normal hours may be needed.
The predicted salary is between 28800 - 43200 £ per year.
Reports To: Senior Director, Talent Casting and Recruitment
Working Hours: Normal office hours are 09:30 to 17:30, Monday - Friday, in office Monday, Tuesday, and Thursday
Place of Work: RWS Global MK Head Office
Other: Full Time
About RWS Global
RWS Global is a leader in live entertainment and sports experiences, creating customized guest experiences across various platforms worldwide. Headquartered in New York, London, Cincinnati, Shanghai, Orlando, and Sydney, with dedicated studios in NYC and the UK, RWS Global serves major brands and offers end-to-end services from ideation to operations. Our clients include Apple, Disney, Ferrari World Abu Dhabi, and many more. Visit rwsglobal.com for more information.
Job Summary
The Specialist, Documentation provides administrative support across the Talent & Creative Casting department, managing various tasks and coordinating with stakeholders. Flexibility to work outside normal hours may be required.
Key Tasks
- Manage document requests, including checking project info, sending via TCR or Docusign, and updating status in Wrike
- Create addendums, track documents, and ensure timely signing and retrieval
- Maintain audition schedules, develop documentation, and coordinate bookings and staffing
- Manage emails related to contracts, visas, and project updates
- Utilize systems like Airtable and other platforms used by the team
Company Benefits
- Competitive Salary
- Company Pension
- 25 days paid holiday plus Bank Holidays
- Paid parental leave & childcare support
- Mac/Windows computer and mobile allowance
- Wellbeing programs and vision coverage
This description is not exhaustive and responsibilities may evolve.
Diversity and Inclusion
We value diversity, promoting an inclusive environment where all backgrounds and experiences are welcomed.
Specialist, Documentation employer: RWS Global
Contact Detail:
RWS Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Specialist, Documentation
✨Tip Number 1
Familiarise yourself with the tools mentioned in the job description, like Wrike and Airtable. Having a solid understanding of these platforms will not only help you stand out but also show that you're proactive and ready to hit the ground running.
✨Tip Number 2
Network with professionals in the live entertainment and sports industry. Attend relevant events or join online forums where you can connect with people who work at RWS Global or similar companies. This could give you valuable insights and potentially a referral.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've managed documentation or schedules in previous roles. Be ready to discuss these experiences during any interviews, as they directly relate to the responsibilities of the Specialist, Documentation position.
✨Tip Number 4
Show your enthusiasm for the company and its clients, like Apple and Disney. Research their projects and be prepared to discuss how your skills can contribute to their success. This will reflect your genuine interest in the role and the company culture.
We think you need these skills to ace Specialist, Documentation
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Specialist, Documentation position. Tailor your application to highlight relevant experience and skills that align with the role.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous administrative support roles or experience in document management. Mention specific tools you have used, such as Airtable or Docusign, to demonstrate your familiarity with the systems mentioned in the job description.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your passion for the live entertainment industry and your understanding of RWS Global's mission. Use specific examples from your past work to illustrate how you can contribute to the Talent & Creative Casting department.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for the Specialist, Documentation role.
How to prepare for a job interview at RWS Global
✨Know Your Role
Familiarise yourself with the responsibilities of the Specialist, Documentation position. Understand how managing document requests and coordinating with stakeholders fits into the bigger picture of the Talent & Creative Casting department.
✨Showcase Your Organisational Skills
Be prepared to discuss your experience with managing schedules and documentation. Highlight any tools you've used, like Airtable or Wrike, to demonstrate your ability to keep things organised and efficient.
✨Flexibility is Key
Since the role may require working outside normal hours, be ready to express your willingness to adapt. Share examples of times when you’ve successfully managed unexpected changes in your work schedule.
✨Emphasise Communication Skills
As this role involves coordinating with various stakeholders, it's crucial to showcase your communication skills. Prepare examples of how you've effectively managed emails and updates related to contracts or project statuses in previous roles.
