Coordinator, Purchasing in Milton Keynes

Job Details

• Reports To: Manager, Purchasing
• Working Hours: Monday-Friday : 2:00 PM - 10:00 PM
• Place of Work: Remote Office Address: UK HQ, Mill Court, Milton Keynes, Buckinghamshire MK12 5EU
• Other: Full Time. Please note: You will need to be in the office with adjusted working hours for at least the first month to complete training. The exact duration may depend on your progress.

About RWS Global

RWS Global is the world leader in groundbreaking live moments across entertainment and sports, creating customized guest experiences spanning theatrical productions, live events, immersive destinations, multimedia, consumer products and more. RWS Global serves major brands and corporations, theatres, cruise lines, sports properties, live venues, parks, resorts and more. Offering end-to-end services from ideation to operations, RWS Global's team of world-class designers, creators, producers and visionary talent provide unrivalled scale, producing over one million live moments every day and employing over 8,000 individuals and performers worldwide.

Job Summary

As our business grows, we are strengthening our global procurement team to make purchasing smarter, faster, and more efficient. This role mainly supports procurement for U.S. projects, with occasional help for teams in the UK and Australia. You will report directly to the Purchasing Manager and play a key part in managing vendor relationships and ensuring goods and services are delivered on time for major entertainment projects.

Key Tasks Role Responsibilities:

• Support the full procurement process for goods and services needed for live events and entertainment projects.
• Manage sourcing, purchasing, and delivery of a wide range of items, ensuring all procurement activities align with project requirements and timelines.
• Track orders to ensure all items arrive on time and meet project requirements.
• Coordinate with external warehouses to manage the flow of materials in line with production schedules.
• Communicate with suppliers to monitor order status and promptly address any delays or issues.
• Build and maintain strong relationships with suppliers, negotiate competitive pricing and terms, and resolve any discrepancies or invoicing issues.
• Collaborate with teams across departments and projects, consolidating orders to achieve cost savings.
• Work closely with project managers and stakeholders to identify and source products and services for productions.
• Assist the Purchasing Manager in improving purchasing processes.
• Help oversee procurement activities to ensure timely, cost-effective, and high-quality delivery for entertainment projects.
• Raise and manage purchase orders accurately and in a timely manner across multiple departments and regions.

Qualifications Skills:

• Strong attention to detail with excellent organizational and follow-through skills.
• An interest in global purchasing, vendor management, and process improvement.
• Ability to manage multiple tasks and deadlines across different time zones.
• Comfortable working independently and collaboratively in a hybrid environment.
• Proficiency in Microsoft Office (especially Excel); ability to learn procurement tools and systems quickly.
• Strong written and verbal communication skills with a professional, proactive approach.
• Exposure to working with cross-functional teams, ideally in a fast-paced or project-driven environment.
• Process-driven mindset with an interest in procurement.
• Strong problem-solving skills with a methodical and organized approach to tasks.
• Excellent interpersonal skills with the ability to influence and build strong relationships.

Company Benefits:

• Competitive Salary
• Company Pension
• 25 days paid holiday excluding Bank Holidays
• Paid parental leave
• Computer (Mac/Windows)
• Company Phone Allowance
• Flexible working (office/remote)
• Employee Assistance and Wellbeing Programme
• Childcare Support Policy
• Employer Sponsored Vision Programme

Diversity and Inclusion Statement: Diverse is who we are. Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here.