Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support Project Managers in executing land-based projects and manage client orders.
- Company: Join a dynamic team at a leading entertainment company in Milton Keynes.
- Benefits: Enjoy a fixed-term contract with typical office hours and a collaborative work environment.
- Why this job: Gain hands-on experience in project management while working in a creative industry.
- Qualifications: GCSEs in Math and English; experience in entertainment or project management preferred.
- Other info: Diversity and inclusion are key values; occasional travel may be required.
The predicted salary is between 28800 - 43200 £ per year.
Overview
Job Title: Coordinator, Production Operations
Reports To: Director, Project Management
Working Hours: Typical office hours are 09:30 to 17:30, Monday – Friday (UK time zone)
Place of Work: UK HQ, Mill Court, Milton Keynes, Buckinghamshire MK12 5EU
Other: Fixed Term Contract
Responsibilities
- Contracting & Payout Sheets
- Invoicing including facilitating, tracking & payments, bill backs and updating finance
- Ongoing payroll management for talent
- Forecast Tracking
- Timeline creation & Deadlines – Weekly schedule distribution
- Attendance at production meetings where required
- Wrike Organisation and Setup
- Management & Inventory of Asset Storage
- First Round Screening & Interviews
- Assist with Shipping – Point of contact for vendors and internal procurement team on communication
- Receiving, storage and distribution management for all orders incoming and outgoing
- Prop sourcing and pricing
- All Credit Card Expense Requests & Reconciliation
- Project Management as requested or needed
- Supporting with travel requests
- Supporting with Procurement requests
- Prepare, and be able to put together budgets for all clients and an understanding of budget accountability
- Assist with daily operations
- Land Production team calendar management
- Meeting scheduling
- Track Injury Reports, Daily Operation Reports and PIPs
- Track and follow up on install reports and post-production meetings
- The Coordinator, Production Operations role may involve occasional travel based on business and client requirements
- This position may require occasional work outside of standard hours to meet project deadlines and accommodate client needs
Qualifications & Skills
- Excellent interpersonal skills
- IT skills such as MS Word, Excel, PowerPoint, Outlook or MAC proficient
- Strong verbal and written communication skills
- Efficiency and excellent organizational skills
- Excellence and experience in multi-tasking projects
- GCSE in Math’s and English
Experience
Experience and knowledge of the entertainment industry and/or project management.
Please Note: While this is intended to be an accurate description of the job, this is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the position, and may require that other or different tasks be performed as necessary and assigned.
Diversity and Inclusion Statement
Diverse Is Who We Are
Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee’s individual background, life experiences, knowledge, self-expression, and capabilities are a contribution to our culture, as well as our reputation and achievements.
So, bring all of who you are, no questions asked.
#J-18808-Ljbffr
Coordinator, Production Operations employer: RWS Global
Contact Detail:
RWS Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Coordinator, Production Operations
✨Tip Number 1
Familiarise yourself with the key tasks listed in the job description. Understanding the specific responsibilities, such as managing contracts and invoicing, will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network within the entertainment industry. Attend relevant events or join online forums to connect with professionals who may provide insights or referrals for the Coordinator, Production Operations role.
✨Tip Number 3
Brush up on your organisational skills. Since the role involves multi-tasking and managing schedules, consider using tools like calendars or project management software to showcase your ability to stay organised.
✨Tip Number 4
Prepare for potential questions about your experience in project management. Think of examples from your past roles that highlight your ability to manage timelines, budgets, and team communication effectively.
We think you need these skills to ace Coordinator, Production Operations
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project management and administrative roles. Emphasise any experience you have in the entertainment industry, as well as your proficiency with MS Office or Mac.
Craft a Compelling Cover Letter: In your cover letter, explain why you're interested in the Coordinator, Production Operations role. Mention specific skills that align with the job description, such as organisational efficiency and strong communication skills.
Showcase Relevant Experience: When detailing your work history, focus on experiences that demonstrate your ability to manage multiple tasks and support project managers. Use examples that illustrate your problem-solving skills and ability to work under pressure.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Coordinator role.
How to prepare for a job interview at RWS Global
✨Showcase Your Organisational Skills
As a Coordinator, Production Operations, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised projects or managed schedules, highlighting your attention to detail.
✨Familiarise Yourself with the Industry
Having a background in the entertainment industry is preferred for this role. Research recent trends and challenges in production operations to show your understanding of the field during the interview.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle unexpected situations. Think of scenarios where you had to manage tight deadlines or coordinate with multiple teams, and be ready to discuss how you approached these challenges.
✨Demonstrate Strong Communication Skills
Effective communication is key in this role. Be prepared to discuss how you've successfully communicated with various stakeholders in previous roles, and consider practising clear and concise responses to common interview questions.
