Coordinator, Production Operations

JOB DETAILS Job Title: Coordinator, Production Operations Reports To: Director, Project Management Working Hours: Typical office hours are 09:30 to 17:30, Monday – Friday (UK time zone) Place of Work: UK HQ, Mill Court, Milton Keynes, Buckinghamshire MK12 5EU Other: Fixed Term Contract JOB SUMMARY The Coordinator, Production Operations role is responsible for the administrative duties of the Land Production department, UK, supporting Project Managers and Directors across all land-based projects. The role may involve overseeing and/or Project Managing some land-based contracts. The Coordinator will also facilitate the seamless execution of client orders, from procurement to delivery, working closely with divisions including Procurement, Wardrobe, Props, Music & Media, Creative, and Project Managers. KEY TASKS Roles & Responsibilities include but are not limited to: Contracting & Payout Sheets Invoicing, tracking payments, bill backs, and updating finance Payroll management for talent Forecast Tracking Timeline creation & Deadlines – Weekly schedule distribution Attendance at production meetings Wrike Organisation and Setup Management & Inventory of Asset Storage First Round Screening & Interviews Assist with Shipping – Point of contact for vendors and procurement Receiving, storage, and distribution management Prop sourcing and pricing Credit Card Expense Requests & Reconciliation Project Management as needed Supporting travel and procurement requests Budget preparation and accountability Daily operations support Land Production team calendar management Meeting scheduling Tracking Injury Reports, Daily Operation Reports, and PIPs Follow-up on install reports and post-production meetings *Note: Occasional travel and outside hours work may be required. Qualifications & Skills Excellent interpersonal skills IT skills: MS Office or Mac proficiency Strong communication skills Organizational efficiency Multi-tasking in projects GCSE in Math & English Experience Experience in the entertainment industry and/or project management is preferred. Additional Notes Responsibilities may evolve, and other tasks may be assigned as necessary. Diversity and Inclusion We value diversity and inclusion, welcoming all backgrounds and perspectives to enrich our culture and success. #J-18808-Ljbffr