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- Tasks: Coordinate logistics for exciting live events and manage shipments globally.
- Company: Join RWS Global, the leader in live entertainment, creating unforgettable experiences worldwide.
- Benefits: Enjoy flexible working, competitive salary, 25 days holiday, and wellness support.
- Why this job: Be part of a dynamic team delivering projects that make a global impact.
- Qualifications: Strong communication skills and proficiency in Microsoft Office; training provided for specific tools.
- Other info: Diversity is celebrated here; bring your unique self to work!
The predicted salary is between 30000 - 42000 £ per year.
Reports To: Sr. Manager, Logistics
Working Hours: Normal office hours are 09:30 to 17:30, Monday – Thursday, 09:30 to 17:00 Friday
Place of Work: Unit D Mill Court, Featherstone Road, Wolverton, Milton Keynes, MK12 5EU & Unit 84 Tanners Drive, Blakelands, Milton Keynes, MK14 5BP
Other: Full Time
About RWS Global: As the world’s largest producer of groundbreaking live entertainment, RWS Global creates meaningful connections and customized experiences spanning from theatrical productions to events, multimedia and more. In 2024, the entertainment leaders expanded capabilities into live sporting events with the introduction of RWS Global Sports. Headquartered in New York, London, Cincinnati and Sydney with dedicated RWS Studios in NYC and the UK to serve its vast talent pipeline and client base, RWS Global serves major brands and corporations, theatres, cruise lines, sports properties, live venues, parks, resorts and more. Offering end-to-end services from ideation to operations, RWS Global’s team of world-class designers, creators, producers and visionary talent provide unrivaled scale, producing over one million live moments every day and employing over 8,000 individuals worldwide.
Job Summary: Based out of our UK Headquarters in Milton Keynes, we are seeking a candidate who is highly organised and who demonstrates exceptional attention to detail to assist with the flow of goods for our valued clients. The daily responsibilities of this role include, but are not limited to, coordinating transportation, booking domestic & international courier shipments, creating customs facing shipping paperwork, picking and packing goods and working with our preferred freight vendors to negotiate the best value quotes for all import/export shipments required globally.
The ideal candidate will have experience using computer software such as Microsoft Excel, Outlook, and Word, as well as working with project management tools & financial systems. Additionally, they should have a solid understanding of the picking and packing process, along with good knowledge of warehouse safety. This opportunity is ideal for a professionally communicative individual who thrives in a fast-paced team environment, excels at meeting tight deadlines, and demonstrates the tenacity and confidence to work independently when needed. The candidate will be fully capable of managing their workload efficiently, and will thrive when working with their fellow colleagues on delivering projects all around the world, on time and under budget.
KEY TASKS
- Assisting the Sr Manager, Logistics with coordinating domestic & international transport for projects & events
- Booking all domestic & international courier shipments; Provide status updates on shipments in transit and expected delivery timelines.
- Act as a liaison and administrative support between departments in all RWS Global entities, as well as clients, vendors, and carriers
- Creating customs facing shipping paperwork known as Commercial invoices & delivery notes for all RWS Global entities
- Requesting & negotiating quotes from our preferred freight vendors for review by the Sr. Manager, Logistics
- Working closely with our RWS Global warehouse & third party warehouse partner on a daily basis
- Creating Purchase Orders in our finance system (NetSuite)
- Using our Project management system (Wrike) for all project related internal communications & operations
- Assisting the Sr Manager, Logistics with daily administrative operations
- Assisting the Manager, Warehouse with the picking and packing operation for dispatch of goods
- Assisting the Manager, Warehouse with event kit returns & daily warehousing duties
- Receiving and storing goods deliveries
- RWS Global Stock Management
Qualifications & Skills:
- Excellent professional verbal & written communication skills
- Positive & polite telephone manner
- Microsoft programmes such as Excel, Outlook, Teams, Word
- Highly organised & exceptional attention to detail
- Reliable
- Ability to work effectively as an individual and as part of the team
- The ability to work under pressure and prioritise the workload
Experience:
- Basic understanding of Audio Visual product’s desirable
- General understanding of Imports & Exports for the UK, USA & China
- Knowledge in systems such as Wrike & NetSuite desired but not essential as training will be provided
- Work experience in a similar role desirable but not essential as training will be provided
- Driving license & own transport - Essential
Company Benefits:
- Competitive Salary
- Company Pension
- 25 days paid holiday excluding Bank Holidays
- Paid parental leave
- Computer (Mac/Windows)
- Company Phone Program
- Flexible working (office/remote)
- Employee Assistance and Wellbeing Programme
- Childcare Support Policy
- Employer Sponsored Vision Programme
Please Note: While this is intended to be an accurate description of the job, this is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the position, and may require that other or different tasks be performed as necessary and assigned.
DIVERSITY AND INCLUSION STATEMENT: Diverse Is Who We Are. Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee’s individual background, life experiences, knowledge, self-expression, and capabilities are a contribution to our culture, as well as our reputation and achievements. So, bring all of who you are, no questions asked.
Coordinator, Logistics employer: RWS Global
Contact Detail:
RWS Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Coordinator, Logistics
✨Tip Number 1
Familiarise yourself with the logistics industry, especially in relation to imports and exports. Understanding the nuances of international shipping and customs paperwork will give you a significant edge during discussions with our team.
✨Tip Number 2
Network with professionals in the logistics field, particularly those who have experience with project management tools like Wrike and financial systems such as NetSuite. This can provide you with insights and potentially valuable connections that could help you stand out.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects under tight deadlines. Being able to share specific instances will showcase your ability to thrive in a fast-paced environment.
✨Tip Number 4
Research RWS Global and its diverse range of clients and projects. Showing that you understand our company culture and values during your interactions can make a strong impression and highlight your enthusiasm for the role.
We think you need these skills to ace Coordinator, Logistics
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in logistics and project management. Emphasise your organisational skills and attention to detail, as these are key for the Coordinator role.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role at RWS Global. Mention specific experiences that demonstrate your ability to coordinate logistics and manage tight deadlines effectively.
Highlight Relevant Skills: Clearly outline your proficiency with Microsoft Excel, Outlook, and any project management tools you’ve used. If you have experience with customs paperwork or freight negotiations, be sure to include that too.
Showcase Teamwork and Communication: Since the role involves liaising between departments and clients, provide examples of how you've successfully worked in teams and communicated effectively in previous positions.
How to prepare for a job interview at RWS Global
✨Showcase Your Organisational Skills
As a Coordinator in Logistics, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the fast-paced environment at RWS Global.
✨Familiarise Yourself with Relevant Software
Make sure you're comfortable with Microsoft Excel, Outlook, and any project management tools like Wrike. Brush up on how these tools can help streamline logistics processes, as this knowledge will be beneficial during your interview.
✨Understand the Import/Export Process
Having a basic understanding of imports and exports, especially for the UK, USA, and China, will set you apart. Research common customs paperwork and procedures, as this knowledge is crucial for the role.
✨Demonstrate Effective Communication
Since the role involves liaising with various departments and external partners, practice articulating your thoughts clearly. Be prepared to discuss how you've effectively communicated in previous roles, especially under pressure.
