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For Companies At a Glance
- Tasks: Manage the full life cycle of freelance and vendor contracts in a dynamic entertainment environment.
- Company: Join RWS Global, the leader in live entertainment and bespoke experiences.
- Benefits: Competitive salary, diverse culture, and opportunities for professional growth.
- Why this job: Be part of a team that creates unforgettable live moments and connects with major brands.
- Qualifications: 3+ years in contract administration and strong communication skills required.
- Other info: Diversity is at our core; bring your unique self to work!
The predicted salary is between 36000 - 60000 £ per year.
Location: London, UK or Sydney, AUS
Department: Legal Business Affairs
Reports To: General Counsel
Supervision: Day-to-day oversight by Manager, Legal Business Affairs
ABOUT RWS GLOBAL
As the world’s largest producer of groundbreaking live entertainment, RWS Global creates meaningful connections and bespoke experiences spanning theatrical productions, events, multimedia, and more. In 2024, the entertainment leader expanded its capabilities into live sporting events with the launch of RWS Global Sports. Headquartered in New York, London, Cincinnati, and Sydney with dedicated RWS Studios in both NYC and the UK to support its extensive talent pipeline and client base, RWS Global serves major brands and corporations, theatres, cruise lines, sports properties, live venues, theme parks, resorts, and more.
Position Summary
The Contract Administrator, Legal Business Affairs will provide comprehensive administrative and contractual support across the company’s global operations including the Land, Sea, and Sports divisions. This role manages the full life cycle of freelance and vendor contracting activity, from NDA execution to contract issuance, insurance verification, and onboarding coordination. The position is central to ensuring compliance with internal policies, standardized legal templates, and procurement processes while maintaining clear communication with department stakeholders.
Key Responsibilities
- Administer the end-to-end contracting process for freelance, vendor, and project-based engagements, using company-approved contract templates.
- Draft and issue NDAs, maintain template consistency, and ensure approvals follow internal routing and authority procedures.
- Track contract status from request through execution, renewal, or closeout in alignment with company database and records standards.
- Collect and review all vendor and contractor documentation, including certificates of insurance, tax forms, and company onboarding materials.
- Liaise daily with Procurement, HR, and Finance to ensure timely and compliant onboarding of independent contractors and vendors.
- Support continuous improvement of contract administration and template processes in collaboration with the Manager, Legal Business Affairs.
- Maintain accurate records and filing systems, ensuring accessibility and document control compliance for all contract documentation.
- Provide cross-training and process handover to cover Manager, Legal Business Affairs responsibilities during temporary absences or workload surges.
- Keep the Legal Affairs Manager informed of workflow developments, document tracking progress, and any procedural updates.
- Assist with preparation and distribution of template notices, amendments, and legal communications as directed by the Legal Affairs team.
- Partner with the Legal and Business Affairs team to support workflow coordination across the company’s divisions.
Qualifications
- Bachelor’s degree in Legal Studies, Business Administration, or a related field preferred.
- 3+ years of experience in contract administration, legal operations, or business affairs in a corporate or multinational environment.
- Demonstrated understanding of contract language, document lifecycle management, and corporate compliance requirements.
- Excellent organization, time management, and attention to detail.
- Skilled with document management systems, Excel tracking, and DocuSign (or similar e-signature platforms).
- Strong written and verbal communication skills with the ability to interact across departments and regions.
- Experience working within entertainment, sports, media, or production industries is a plus.
- Ability to manage competing priorities and meet deadlines in a high-volume, global environment.
Working Relationships
This position will interface daily with the Manager, Legal Business Affairs and collaborate closely with the Legal Affairs, Procurement, Production and HR teams. The administrator will work primarily with the company’s Sports division, providing localized support and communication while reporting centrally to the General Counsel.
DIVERSITY AND INCLUSION STATEMENT
Diverse is who we are. Way more than a box to tick, diversity is core to RWS Global culture. We value it, promote it, protect it, and hire it. All differences are welcome here. We know that each employee’s individual background, life experiences, knowledge, self-expression, and capabilities contribute to our culture, reputation, and achievements. So, bring all of who you are no questions asked.
Contract Administrator, Legal & Business Affairs employer: RWS Global
Contact Detail:
RWS Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Administrator, Legal & Business Affairs
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or use online resources to refine your answers. Focus on articulating your experience in contract administration and how it relates to the role at RWS Global.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the RWS Global family.
We think you need these skills to ace Contract Administrator, Legal & Business Affairs
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Contract Administrator role. Highlight your experience in contract administration and any relevant skills that match the job description. We want to see how you fit into our world of live entertainment!
Show Off Your Attention to Detail: In this role, attention to detail is key! When you're filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure their documents are polished and professional.
Be Clear and Concise: When writing your cover letter, get straight to the point. We love a good story, but keep it relevant to the role. Use clear language to explain why you're the perfect fit for us at RWS Global!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at RWS Global
✨Know Your Contracts
Familiarise yourself with common contract terms and the lifecycle of contract management. Being able to discuss specific examples from your experience will show that you understand the role and can hit the ground running.
✨Showcase Your Organisational Skills
Prepare to discuss how you manage competing priorities and deadlines. Bring examples of how you've successfully organised documentation or streamlined processes in previous roles, as this is crucial for a Contract Administrator.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since the role involves liaising with various departments, demonstrating strong verbal and written communication skills during the interview will be key.
✨Emphasise Your Attention to Detail
Be ready to provide examples of how your attention to detail has positively impacted your work. This could include catching errors in contracts or ensuring compliance with internal policies, which are vital for this position.
