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- Tasks: Manage the full life cycle of freelance and vendor contracts while ensuring compliance.
- Company: Join RWS Global, a diverse and inclusive company at the forefront of legal and business affairs.
- Benefits: Competitive salary, flexible working options, and opportunities for professional growth.
- Why this job: Be part of a dynamic team that supports global operations in exciting industries like sports and entertainment.
- Qualifications: Bachelor's degree preferred with 3+ years in contract administration or legal operations.
- Other info: Collaborate with various teams and enjoy a vibrant workplace culture.
The predicted salary is between 36000 - 60000 £ per year.
The Contract Administrator, Legal & Business Affairs will provide comprehensive administrative and contractual support across the company’s global operations — including the Land, Sea, and Sports divisions. This role manages the full life cycle of freelance and vendor contracting activity, from NDA execution to contract issuance, insurance verification, and onboarding coordination. The position is central to ensuring compliance with internal policies, standardized legal templates, and procurement processes while maintaining clear communication with department stakeholders.
Key Responsibilities
- Administer the end-to-end contracting process for freelance, vendor, and project-based engagements, using company-approved contract templates.
- Draft and issue NDAs, maintain template consistency, and ensure approvals follow internal routing and authority procedures.
- Track contract status from request through execution, renewal, or closeout in alignment with company database and records standards.
- Collect and review all vendor and contractor documentation, including certificates of insurance, tax forms, and company onboarding materials.
- Liaise daily with Procurement, HR, and Finance to ensure timely and compliant onboarding of independent contractors and vendors.
- Support continuous improvement of contract administration and template processes in collaboration with the Manager, Legal & Business Affairs.
- Maintain accurate records and filing systems, ensuring accessibility and document control compliance for all contract documentation.
- Provide cross-training and process handover to cover Manager, Legal & Business Affairs responsibilities during temporary absences or workload surges.
- Keep the Legal Affairs Manager informed of workflow developments, document tracking progress, and any procedural updates.
- Assist with preparation and distribution of template notices, amendments, and legal communications as directed by the Legal Affairs team.
- Partner with the Legal and Business Affairs team to support workflow coordination across the company’s divisions.
Qualifications
- Bachelor’s degree in Legal Studies, Business Administration, or a related field preferred.
- 3+ years of experience in contract administration, legal operations, or business affairs in a corporate or multinational environment.
- Demonstrated understanding of contract language, document lifecycle management, and corporate compliance requirements.
- Excellent organization, time management, and attention to detail.
- Skilled with document management systems, Excel tracking, and DocuSign (or similar e-signature platforms).
- Strong written and verbal communication skills with the ability to interact across departments and regions.
- Experience working within entertainment, sports, media, or production industries is a plus.
- Ability to manage competing priorities and meet deadlines in a high-volume, global environment.
Working Relationships
This position will interface daily with the Manager, Legal & Business Affairs and collaborate closely with the Legal Affairs, Procurement, Production and HR teams. The administrator will work primarily with the company’s Sports division, providing localized support and communication while reporting centrally to the General Counsel.
Diversity and Inclusion Statement
Diverse is who we are. Way more than a box to tick, diversity is core to RWS Global culture. We value it, promote it, protect it, and hire it. All differences are welcome here. We know that each employee’s individual background, life experiences, knowledge, self-expression, and capabilities contribute to our culture, reputation, and achievements. So, bring all of who you are—no questions asked.
Contract Administrator, Legal & Business Affairs employer: RWS Entertainment Group
Contact Detail:
RWS Entertainment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Administrator, Legal & Business Affairs
✨Tip Number 1
Network like a pro! Reach out to folks in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you stand out and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Contract Administrator, Legal & Business Affairs
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Contract Administrator role. Highlight your experience in contract administration and any relevant skills that match the job description. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills can benefit our Legal & Business Affairs team. Keep it concise but engaging – we love a good story!
Showcase Your Attention to Detail: Since this role involves managing contracts and compliance, it's crucial to demonstrate your attention to detail. Make sure there are no typos or formatting issues in your application. We appreciate precision and clarity!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, you'll find all the info you need about the role and our company culture there!
How to prepare for a job interview at RWS Entertainment Group
✨Know Your Contracts
Familiarise yourself with common contract terms and the full life cycle of contract administration. Brush up on your understanding of NDAs, compliance requirements, and document management systems, as these will likely come up during the interview.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your excellent organisation and time management skills. Think about times when you successfully managed competing priorities or streamlined a process, as this role requires attention to detail and the ability to handle high volumes of work.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since this position involves liaising with various departments, being able to communicate effectively across teams is crucial. Consider preparing a few scenarios where you successfully collaborated with others.
✨Embrace Diversity
Understand and appreciate the company's commitment to diversity and inclusion. Be ready to discuss how your unique background and experiences can contribute to a diverse workplace, aligning with the company’s values and culture.
