Executive Administrative Assistant - Hybrid

Executive Administrative Assistant – Hybrid

Req #: 0000188881

Category: Clerical / Administrative Support

Status: Full-Time

Shift: Day

Facility: RWJBarnabas Health Corporate Services

Department: Pediatric Services

Location: SBC Corporation, 2 Crescent Place, Oceanport, NJ 07703

Job Overview:

Seeking a motivated and energetic self-starter with excellent communication and organizational skills to support the senior leadership team of the children’s service line. Responsibilities include performing high-level administrative functions and managing special projects. This role offers growth opportunities within a dynamic and expanding team, requiring the ability to quickly build relationships with corporate and clinical leaders, master various software platforms, and operate independently within a large health system.

Qualifications:

Required:

• Experience with project management in pediatric healthcare settings
• At least 5 years of experience in administrative, program planning, or project management roles within healthcare
• Intermediate knowledge of Microsoft Office Suite
• Excellent communication and organizational skills
• Problem-solving and decision-making abilities
• Ability to meet strict deadlines and collaborate with teams
• Willingness and ability to travel across sites

Preferred:

• Experience in complex multi-site health systems
• Bachelor’s degree

Scheduling Requirements:

• Full-time, day shift

Essential Functions:

• Executive support: Manage calendars, coordinate meetings, and ensure confidentiality and professionalism in all executive operations.
• Business Operations: Support team logistics, budget tracking, expense reporting, and maintain organized records.
• Communication and Liaison: Maintain regular contact with leadership, prepare meeting materials, and facilitate information flow between departments.
• Meeting and Projects: Assist with agenda creation, minutes, and special projects for the leadership team.

Other Duties:

This description is not exhaustive; duties may change as needed.

RWJBarnabas Health is an Equal Opportunity Employer

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