At a Glance
- Tasks: Support our Training Division with admin and secretarial duties while being the friendly face of our office.
- Company: Join Rutledge Training, a leading private training provider in Northern Ireland.
- Benefits: Enjoy birthday leave, travel expenses, a company laptop, and wellness programmes.
- Other info: Diverse and inclusive workplace with great career development opportunities.
- Why this job: Be part of a dynamic team and make a real difference in education.
- Qualifications: GCSE Maths and English, 1 year admin experience, strong IT and communication skills.
The predicted salary is between 25500 - 26000 £ per year.
Location: Belfast
Job Type: Full-Time Permanent
Hours: 37.5 per week
Salary: £25,500 - £26,000 per annum
We are currently recruiting for an Office Administrator to join our Team at our Belfast Branch. The successful applicant will support our Training Division with administrative and secretarial duties. They will be our Front of House and therefore will require a high level of customer service and professionalism, as well as impeccable administrative and IT skills.
Duties of the role will include:
- Answering the main switchboard and assisting telephone enquiries both locally and across the Rutledge network (NI)
- Dealing with incoming email and communications
- Front of House; greeting visitors, clients, and students to the Branch
- Coordinating office activities and diary management within the branch
- General office administration; providing direct administrative support to the Business Manager
- Updating internal operating systems accurately; as well as paper-based filing systems
- Assisting with weekly Trainee Paperwork; ensuring that accurate information is passed to the correct internal departments, within required timeframes
- Assisting with trainee enquiries; ensuring that a professional service is maintained
- Completing AccessNI applications online; and maintaining Access NI tracker
- Reporting on student attendance issues to the Business Manager
- Working with the wider training and recruitment teams on promotional and networking events (trainee recruitment events, leaflet dropping etc)
- Controlling and distributing Petty Cash via maintaining accurate records and submitting monthly returns to Head Office
- Controlling stationery stock levels and ordering materials as and when required, within allocated time limits and budget
Essential Criteria:
- GCSE/Level 2 Maths and English
- 1 year experience in an administrative role
- Strong IT skills
- Excellent communication skills
- Excellent organisation skills
- Full Driving License and Access to Transport
The Benefits:
- Birthday Leave
- 40p per mile travel expenses
- Company Laptop
- Supportive three phase induction process
- Employee Referral Scheme
- Training and Development opportunities
- Company Social Committee
- Social Event Calendar
- Charity Fundraising Committee
- Employee Wellbeing Programme
- Employee Assistance Programme
How to Apply: Please submit your CV via the below link. Our HR Team are happy to take your call should you have any questions about the role or your application progress. E-mail: [email protected] / Tel: (028) 7051 1504
Equal Opportunities: Diversity fuels innovation. We are committed to fostering an inclusive environment and welcome applicants from all backgrounds. All applicants are considered for employment based upon their skills and abilities without regard to age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation or other legally protected status.
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Administrator in Belfast employer: Rutledge Group
Rutledge Training is an exceptional employer, offering a supportive and collaborative work culture in Bangor, where you can lead a dynamic team dedicated to delivering high-quality training services. With a strong focus on employee development, generous benefits including 30 days of paid holidays, and opportunities for mentorship, you will thrive in an environment that values innovation and inclusivity. Join us to make a meaningful impact in the local community while advancing your career in a well-established training provider.
