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For Companies At a Glance
- Tasks: Support finance and operations with invoicing, payments, and logistics coordination.
- Company: Join a long-established business known for its stability and success.
- Benefits: Enjoy a steady role with opportunities for collaboration and skill development.
- Why this job: Perfect for detail-oriented individuals seeking a reliable and supportive work environment.
- Qualifications: 2-3 years in accounts, proficient in Excel and Word, strong communication skills.
- Other info: Equal opportunities employer encouraging diverse applications.
The predicted salary is between 28800 - 43200 £ per year.
Rutherford Cross is delighted to be partnered with a long-established and successful business to support the recruitment of an experienced Finance & Operations Assistant. This opportunity is ideally suited to a candidate seeking a varied, steady-state role that combines finance responsibilities with operational coordination.
The Finance & Operations Assistant will play an important role in supporting both the finance team and the wider logistics function. The role requires an individual with a broad range of experience, strong attention to detail, and the ability to work effectively in a collaborative environment.
Key Responsibilities- Purchase Ledger:
- Register and post purchase invoices in the accounting system (Navision)
- Obtain appropriate invoice authorisations
- Process supplier payments and send remittance advices
- Reconcile supplier statements and follow up on any variances
- Administer company credit card reconciliations and obtain receipts
- Post customer payments
- Perform credit control duties and follow up on overdue balances
- Investigate and resolve customer queries, including PODs and debit notes
- Prepare and send regular customer statements
- Coordinate customer orders from receipt through to delivery
- Ensure all orders are delivered on time and in full
- Monitor and manage stock to maintain FIFO (first in, first out) practices
- Liaise with third-party warehouse providers to resolve delivery or stock-related queries
- Ensure timely and accurate invoice generation and dispatch
- Manage the processing of part pallets and order discrepancies
- Minimum of 2–3 years’ experience in a similar accounts assistant role
- Proficient in Microsoft Excel and Word
- Strong organisational skills and ability to meet operational timelines
- Excellent communication skills and a collaborative approach
- Reliable, methodical, and comfortable in a steady, supportive working environment
This is an excellent opportunity for an experienced accounts professional seeking a stable, well-rounded position in a business that values accuracy, reliability, and cross-functional support.
For more information or to apply, please contact Ally Deas at Rutherford Cross.
Our client is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status or pregnancy and maternity.
Finance & Operations Assistant employer: Rutherford Cross
Contact Detail:
Rutherford Cross Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance & Operations Assistant
✨Tip Number 1
Familiarise yourself with the accounting software mentioned in the job description, particularly Navision. If you haven't used it before, consider taking an online course or watching tutorial videos to get a basic understanding of its functionalities.
✨Tip Number 2
Brush up on your Excel skills, especially functions related to data analysis and reporting. Being proficient in Excel will not only help you in this role but also impress the hiring team during any practical assessments.
✨Tip Number 3
Prepare to discuss your experience in managing purchase and sales ledgers. Think of specific examples where you've successfully reconciled accounts or resolved discrepancies, as these will demonstrate your attention to detail and problem-solving skills.
✨Tip Number 4
Showcase your collaborative skills by preparing examples of how you've worked effectively within a team. This could include instances where you coordinated with others to meet deadlines or improve processes, which is crucial for the operational aspect of the role.
We think you need these skills to ace Finance & Operations Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in finance and operations. Emphasise your skills in purchase ledger, sales ledger, and logistics support, as these are key responsibilities for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your attention to detail and collaborative approach. Mention specific examples from your previous roles that demonstrate your ability to manage financial tasks and coordinate operations effectively.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Excel and Word, as well as your organisational skills. These are essential for the Finance & Operations Assistant position and should be prominently featured.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your reliability and attention to detail, which are crucial for this role.
How to prepare for a job interview at Rutherford Cross
✨Showcase Your Attention to Detail
As a Finance & Operations Assistant, attention to detail is crucial. Be prepared to discuss specific examples from your previous roles where your meticulous nature helped prevent errors or improved processes.
✨Demonstrate Your Collaborative Skills
This role requires working closely with both the finance team and logistics. Share experiences that highlight your ability to work in a team, resolve conflicts, and support colleagues effectively.
✨Familiarise Yourself with Relevant Software
Since the job involves using Navision for accounting tasks, it’s beneficial to have a basic understanding of this software. If you’ve used similar systems, mention them and express your willingness to learn quickly.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as reconciling discrepancies or managing tight deadlines. Think of relevant scenarios from your past experience to illustrate your problem-solving skills.
