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- Tasks: Provide executive support to senior leaders and manage complex schedules.
- Company: Prestigious global investment firm with a dynamic work environment.
- Benefits: 12-month contract with potential for extension, competitive salary, and professional growth.
- Why this job: Join a respected financial organisation and make a real impact on high-impact teams.
- Qualifications: Experience supporting senior executives and strong organisational skills required.
- Other info: Fast-paced international environment with opportunities for collaboration and career advancement.
The predicted salary is between 36000 - 60000 £ per year.
Executive Assistant
12 months contract (Mat cover)
Location: London (SW1V)
Working Pattern: Hybrid – 4 days onsite, 1 day work from home
Pay Rate: £36.06 per hour PAYE + 33 days holiday pay (pro rata)
🌍 About the Role
We are seeking a highly organised and proactive Executive Assistant to support a senior Managing Director and a globally distributed team within a fast-paced financial services environment.
This is a 12-month maternity cover contract, offering a fantastic opportunity to work closely with senior leadership and international stakeholders across the EMEA region.
💼 Key Responsibilities
- Provide high-level executive support to a Managing Director and wider team (33 people in different time zones)
- Manage complex and ever-changing calendars across multiple time zones
- Coordinate global meetings, calls, and stakeholder engagement
- Arrange international travel, including flights, accommodation, visas, and itineraries
- Process expenses, invoices, and reimbursements in line with company policies
- Act as a key liaison with senior stakeholders and administrative teams globally
- Support planning and delivery of internal and external events
- Maintain trackers and support reporting using Excel
- Ensure smooth day-to-day office operations, including meeting logistics and visitor coordination
🧠 Skills & Experience
- Proven experience supporting senior executives (MD / Director level)
- Background in financial services, investment, or corporate environments
- Strong experience managing multiple calendars across time zones
- Confident coordinating across global teams and stakeholders
- Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
- Experience using SAP Concur (preferred)
- Familiarity with Workday is advantageous
- Strong organisational skills with excellent attention to detail
- Ability to prioritise and work independently in a fast-paced environment
- Professional communication skills and a collaborative approach
⭐ What We’re Looking For
- A polished and confident Executive Assistant who can operate at senior level
- Highly proactive, organized, and solutions-driven
- A team player who builds strong relationships across global teams
- Comfortable working in a high-pressure, fast-moving environment
📅 Additional Information
- 12-month fixed-term contract (maternity cover)
- Standard hours: 9:00am – 5:00pm (flexibility required during busy periods)
- 1-month handover period included
🚀 Apply Now
If you are an experienced Executive Assistant looking to step into a high-profile role within a global organization, we’d love to hear from you.
Executive Assistant employer: Russell Tobin
Contact Detail:
Russell Tobin Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the firm on LinkedIn. A friendly chat can give us insider info and maybe even a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and recent news. We want to show that we’re not just interested in the role, but also in the firm’s mission and values.
✨Tip Number 3
Practice common interview questions with a mate. We need to nail our responses, especially around managing complex schedules and supporting senior executives.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds and show our enthusiasm for the role.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting senior executives and managing complex schedules, as this is key for us in a fast-paced environment.
Craft a Compelling Cover Letter: Your cover letter should reflect your proactive nature and attention to detail. Use it to showcase how your skills align with the responsibilities listed in the job description, especially around event planning and communication.
Showcase Your Organisational Skills: In your application, emphasise your organisational abilities. Mention specific examples of how you've managed multiple priorities or coordinated events, as these are crucial for the role we’re offering.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process.
How to prepare for a job interview at Russell Tobin
✨Know Your Executive Support Skills
Make sure you can clearly articulate your experience in supporting senior executives. Prepare specific examples of how you've managed complex calendars, coordinated meetings, and handled travel arrangements. This will show that you understand the demands of the role.
✨Master the Art of Communication
Since this role requires excellent stakeholder management skills, practice how you communicate your ideas. Be ready to discuss how you've effectively collaborated with teams and maintained smooth communication across different regions.
✨Showcase Your Organisational Skills
Be prepared to demonstrate your organisational prowess. Bring examples of how you've successfully managed multiple priorities under pressure, and be ready to discuss any tools or methods you use to stay organised, especially in a fast-paced environment.
✨Familiarise Yourself with Relevant Tools
Brush up on your knowledge of Microsoft Office Suite and Concur or similar systems. If you have experience with these tools, be ready to share how you've used them to enhance efficiency in your previous roles.