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- Tasks: Provide executive support to senior leaders and manage complex schedules.
- Company: Prestigious global investment firm with a dynamic work environment.
- Benefits: 12-month contract with potential extension, competitive salary, and professional growth.
- Why this job: Join a respected financial organisation and make a real impact on high-impact teams.
- Qualifications: Experience supporting senior executives and strong organisational skills required.
- Other info: Fast-paced international environment with opportunities for collaboration and career advancement.
The predicted salary is between 36000 - 60000 £ per year.
Executive Assistant
12 months contract (Mat cover)
Location: London (SW1V)
Working Pattern: Hybrid – 4 days onsite, 1 day work from home
Pay Rate: £36.06 per hour PAYE + 33 days holiday pay (pro rata)
🌍 About the Role
We are seeking a highly organised and proactive Executive Assistant to support a senior Managing Director and a globally distributed team within a fast-paced financial services environment.
This is a 12-month maternity cover contract, offering a fantastic opportunity to work closely with senior leadership and international stakeholders across the EMEA region.
💼 Key Responsibilities
- Provide high-level executive support to a Managing Director and wider team (33 people in different time zones)
- Manage complex and ever-changing calendars across multiple time zones
- Coordinate global meetings, calls, and stakeholder engagement
- Arrange international travel, including flights, accommodation, visas, and itineraries
- Process expenses, invoices, and reimbursements in line with company policies
- Act as a key liaison with senior stakeholders and administrative teams globally
- Support planning and delivery of internal and external events
- Maintain trackers and support reporting using Excel
- Ensure smooth day-to-day office operations, including meeting logistics and visitor coordination
🧠 Skills & Experience
- Proven experience supporting senior executives (MD / Director level)
- Background in financial services, investment, or corporate environments
- Strong experience managing multiple calendars across time zones
- Confident coordinating across global teams and stakeholders
- Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
- Experience using SAP Concur (preferred)
- Familiarity with Workday is advantageous
- Strong organisational skills with excellent attention to detail
- Ability to prioritise and work independently in a fast-paced environment
- Professional communication skills and a collaborative approach
⭐ What We’re Looking For
- A polished and confident Executive Assistant who can operate at senior level
- Highly proactive, organized, and solutions-driven
- A team player who builds strong relationships across global teams
- Comfortable working in a high-pressure, fast-moving environment
📅 Additional Information
- 12-month fixed-term contract (maternity cover)
- Standard hours: 9:00am – 5:00pm (flexibility required during busy periods)
- 1-month handover period included
🚀 Apply Now
If you are an experienced Executive Assistant looking to step into a high-profile role within a global organization, we’d love to hear from you.
Executive Assistant employer: Russell Tobin
Contact Detail:
Russell Tobin Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the firm on LinkedIn. A friendly chat can give us insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and recent news. We want to show that we’re not just interested in the role, but also in the firm’s mission and values.
✨Tip Number 3
Practice common interview questions with a friend or in front of the mirror. We need to nail our responses, especially around our experience supporting senior executives and managing complex schedules.
✨Tip Number 4
Follow up after the interview with a thank-you email. It’s a simple way to express our appreciation and keep us top of mind for the hiring team!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your experience in supporting senior executives and managing complex schedules, as this is key for the role.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re the perfect fit for the Executive Assistant position. Share specific examples of how you've successfully managed logistics and supported teams in fast-paced environments.
Showcase Your Organisational Skills: In your application, emphasise your ability to juggle multiple priorities and manage time effectively. We want to see how you’ve handled complex scheduling and event planning in previous roles.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensure you’re considered for this exciting opportunity.
How to prepare for a job interview at Russell Tobin
✨Know Your Executive
Before the interview, research the senior leaders you'll be supporting. Understand their roles, priorities, and any recent news about the firm. This will help you demonstrate your proactive approach and show that you're genuinely interested in the position.
✨Master the Calendar Game
Be prepared to discuss how you manage complex calendars and scheduling across different time zones. Have specific examples ready that showcase your organisational skills and ability to handle multiple priorities under pressure.
✨Showcase Your Communication Skills
As a confident communicator, you’ll need to highlight your stakeholder management abilities. Prepare to share instances where you've successfully coordinated meetings or events, ensuring all parties were informed and engaged.
✨Demonstrate Attention to Detail
Bring examples of how your attention to detail has made a difference in your previous roles. Whether it’s managing expense reports or preparing meeting materials, showing that you can deliver exceptional support with professionalism is key.