Administrative Assistant

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Direct message the job poster from Russell Tobin

Location: London (4 days onsite, 1 day from home)

Duration: 09 May 2025 – 23 January 2026

Join a globally renowned investment management firm at the forefront of innovation, research, and global markets. This is a fantastic opportunity to work within a high-performing thought leadership division focused on delivering research and insights on long-term asset allocation, the global economy, sustainable investing, and more.

About the Role:

We’re looking for an experienced Administrative Business Partner to provide high-level support to senior leadership while driving key team activities and deliverables. This role blends executive support with light-touch project coordination—ideal for a resourceful, proactive, and detail-oriented professional who thrives in a dynamic and fast-paced environment.

• Manage complex calendars for senior stakeholders, navigating shifting priorities with flexibility and professionalism.
• Coordinate high-level meetings, events, and conferences—including booking rooms, catering, and A/V needs.
• Arrange domestic/international travel and submit expenses efficiently using systems like Concur.
• Support and drive team events, strategy sessions, offsites, and other key initiatives.
• Take ownership of ongoing tasks and ensure seamless coverage and support across the team.
• Assist in project management by helping track deliverables and timelines.
• 5+ years of executive administrative experience, preferably within financial services or a global corporate environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and tools like Concur.
• Excellent organizational, communication, and interpersonal skills.
• Proven ability to handle sensitive and confidential information with discretion.
• Strong multitasking and time management capabilities.
• A proactive, collaborative approach with the ability to work independently and as part of a team.
• Bachelor’s degree strongly preferred.

If you’re a skilled administrative professional with a passion for supporting senior leadership and coordinating impactful team activities, we’d love to hear from you.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Human Resources

• Industries

  Investment Management

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