Administrative Assistant

Overview

Location: London (4 days onsite, 1 day from home)

Duration: 12 months contract with possible extension to 18 months

Pay Rate: £26.92/hour PAYE + 33 days holiday pay on pro rata basis

About the Role

We’re looking for an experienced Administrative Business Partner to provide high-level support to senior leadership while driving key team activities and deliverables.

Responsibilities

• Supporting 3 MDs, plus providing assistance across a wider team of around 20 people
• Manage complex calendars for senior stakeholders, navigating shifting priorities with flexibility and professionalism
• Arrange domestic/international travel and submit expenses efficiently using systems like Concur
• Support and drive team events, strategy sessions, offsites, and other key initiatives
• Take ownership of ongoing tasks and ensure seamless coverage and support across the team
• Assist in project management by helping track deliverables and timelines
• 5+ years of executive administrative experience, preferably within financial services or a global corporate environment
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and tools like Concur
• Excellent organizational, communication, and interpersonal skills
• Proven ability to handle sensitive and confidential information with discretion
• Strong multitasking and time management capabilities
• A proactive, collaborative approach with the ability to work independently and as part of a team
• Bachelor’s degree strongly preferred

Qualifications

• 5+ years of executive administrative experience (preferred in financial services or a global corporate environment)
• Proficiency in Microsoft Office Suite and Concur
• Strong organizational and communication skills; ability to handle confidential information

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Human Resources

Industries

• Investment Management