Project Coordinator

Hours: Full-time, 9:30am - 5:30pm with flexibility required to support system changes, upgrades and critical incidents where necessary.

Department: IT

The Role: The Project Coordinator is responsible for supporting the firm-wide coordination of technology and technology-enabled change, ensuring that initiatives are visible, prioritised, and effectively tracked. The role maintains a clear and structured view of the project pipeline, including dependencies, resource impacts, and delivery timelines, enabling informed decision-making across the firm. This role is not designed to take ownership of end-to-end project delivery or act as a full project manager. It is not intended to perform technical design or implementation activities, nor to operate as a general administrative support function. Instead, the role is focused on enabling effective coordination, visibility, and prioritisation across the firm’s change portfolio.

Essential Technical skills and expertise:

• Experience in a project coordination or PMO support role
• Strong organisational and planning skills
• Ability to manage multiple workstreams simultaneously
• Clear reporting and stakeholder communication skills

Desirable:

• Experience within a law firm or professional services environment
• Familiarity with project delivery approaches and tools
• Exposure to technology or IT-enabled change

Key Behaviours:

• Structured and organised
• Proactive and reliable
• Clear and confident communicator

Success Measures:

• Clear visibility of the firm-wide project pipeline
• Improved prioritisation and coordination of initiatives
• Accurate and timely reporting to support decision-making

Key Responsibilities:

• Maintain a centralised view of all projects and initiatives across the firm
• Capture and track new initiatives, ensuring consistent categorisation and visibility
• Support prioritisation using a structured approach (e.g. Must / Should / Could, Now / Next / Later)
• Coordinate timelines, milestones, and dependencies across projects
• Identify and highlight resource constraints and delivery conflicts
• Ensure plans remain aligned to firm priorities and available capacity
• Produce clear, concise reporting on:
• Project status
• Risks and issues
• Resource impacts
• Support governance forums with accurate and up-to-date information
• Track actions and ensure follow-up across stakeholders
• Act as a central coordination point across IT, business teams, and suppliers
• Support communication and alignment across multiple initiatives
• Ensure stakeholders have clear visibility of progress and priorities
• Maintain consistent, lightweight documentation for all initiatives
• Ensure clarity of scope, outcomes, and success measures
• Support the use of standard templates and processes
• Support the development of a practical and scalable coordination approach
• Identify opportunities to improve visibility, prioritisation, and delivery confidence

Salary And Benefits: We offer competitive salaries and generous benefits. We have a diverse workforce and aim to attract high calibre applicants that reflect the demography of our geographical location and client base. Individuals will be employed solely on merit and the requirement of the position. No applicant or employee receives less favourable treatment on the grounds of sex, race, marital status, disability, age, sexual orientation, gender identity or religion. Reasonable adjustments will be made to eliminate or reduce disadvantage.