At a Glance
- Tasks: Support our Children team with essential administrative tasks and document management.
- Company: Join a reputable firm dedicated to professional standards and ethical practices.
- Benefits: Enjoy competitive salary, generous benefits, and opportunities for skill development.
- Other info: Diverse workplace with a focus on merit and professional growth.
- Why this job: Make a difference in children's lives while gaining valuable experience in a supportive environment.
- Qualifications: Attention to detail, IT literacy, and proficiency in Excel are key.
The predicted salary is between 24000 - 28000 £ per year.
We are seeking an Administrative Assistant to join our Children team in our Kingston office. This role requires working 5 days a week from 9.30am-5.30pm. You will report to the team’s Executive Assistant and will assist the department with general administrative support.
Technical Skills And Expertise
- Excellent attention to detail.
- An enthusiastic and driven person who is prepared to really contribute their efforts to, and will work well within, a close team.
- Someone wishing to develop their skills and experience.
- Good literacy and numeracy standards, IT literate, proficiency in Excel is essential.
- A person who may have a particular higher level skill such as accounting or IT would be desirable.
The Role
- Document Production
- Answering new client calls.
- Arranging appointments.
- Updating court diary.
- Copy, scan, print and finish documents.
- Produce accurate typed documents in accordance with the Firm’s style and standards from a variety of sources.
- Produce routine reports.
- Assemble and/or check electronic or printed documents including accurate proofreading.
- Have a good standard of written English and solid numeracy.
- Record keeping
- Ensure that files (electronic) are efficiently, accurately and regularly maintained.
- Proficiency in the use of the Firm’s File Management software (and any subsequent document management system that may be introduced - training will be provided) to file and maintain all emails in appropriate client directories.
- Follow the Firm’s file maintenance procedures and file review procedures.
- Be able to accurately and quickly enter electronic data.
- File opening and closing
- Follow the Firm’s physical and electronic file opening and archiving procedures, including the use of temporary storage of files.
- Financial support
- Assist fee earners with the completion of basic documentation, such as bill payments, electronic payment requests, receipts and transfers and expenses reclaims using our online system.
- Carry out client billing processes under supervision of the Executive Assistant and producing matter time enquiries using Excel.
- Internal administration
- Support the fee earners through the efficient operation of all the Firm’s administrative procedures and policies.
- Assist in booking fee earners on conferences and courses.
- Implement all relevant policies and procedures, including booking couriers/taxis, booking events and for external/bulk copying/printing.
- Provide bundling support using PDF documents.
- Professional Standards
- Work and behave in a professional manner and to a high ethical standard.
- Comply with procedures set out in the firm’s Office Manual.
- Carry out duties given by the partners or employees faithfully and diligently and follow all reasonable instructions.
- Treat all information about the Firm and its clients and their business as wholly confidential.
Salary And Benefits
We offer competitive salaries and generous benefits. We are not accepting agency submissions. We welcome direct applications. If you would like any further information about the firm please contact a member of the HR team. We have a diverse workforce and aim to attract high calibre applicants that reflect the demography of our geographical location and client base. Individuals will be employed solely on merit and the requirement of the position. No applicant or employee receives less favourable treatment on the grounds of sex, race, marital status, disability, age, sexual orientation, gender identity or religion. Reasonable adjustments will be made to eliminate or reduce disadvantage.
Administrative Assistant - Children in Kingston upon Thames employer: Russell-Cooke
Join our dynamic Children team in Kingston as an Administrative Assistant, where you will thrive in a supportive work culture that values collaboration and professional growth. We offer competitive salaries, generous benefits, and opportunities for skill development, ensuring that you can make a meaningful impact while enjoying a fulfilling career in a diverse and inclusive environment.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant - Children in Kingston upon Thames
✨Tip Number 1
Get to know the company! Research their values and culture so you can tailor your approach during interviews. This shows you're genuinely interested and helps you stand out.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. A friendly chat can sometimes lead to insider info or even a referral!
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to administrative tasks, like document production and record keeping. The more you rehearse, the more confident you'll feel.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re keen on joining our team directly!
We think you need these skills to ace Administrative Assistant - Children in Kingston upon Thames
Some tips for your application 🫡
Show Off Your Attention to Detail:When you're putting together your application, make sure to highlight your attention to detail. This role is all about accuracy, so mention any experiences where you've had to proofread documents or manage files meticulously.
Tailor Your Application:We want to see how you fit into our Children team! Make sure to tailor your CV and cover letter to reflect the skills and experiences that match the job description. Use keywords from the listing to show us you’re the right fit.
Demonstrate Your IT Skills:Since proficiency in Excel and other IT skills are essential, don’t forget to mention any relevant experience you have with these tools. If you've used specific software before, let us know how you’ve used it effectively!
Apply Directly Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen to join our team!
How to prepare for a job interview at Russell-Cooke
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant in the Children department. Familiarise yourself with the specific tasks mentioned in the job description, like document production and record keeping. This will help you demonstrate your knowledge and enthusiasm during the interview.
✨Showcase Your Attention to Detail
Since this role requires excellent attention to detail, prepare examples from your past experiences where you've successfully managed tasks that required precision. Whether it’s proofreading documents or maintaining accurate records, be ready to discuss how you ensure accuracy in your work.
✨Brush Up on Your IT Skills
Proficiency in Excel is essential for this position, so make sure you're comfortable with basic functions and data management. Consider doing a quick refresher on any relevant software you might use, especially if you have experience with file management systems. Being able to talk confidently about your technical skills will impress your interviewers.
✨Prepare Questions to Ask
Interviews are a two-way street, so think of insightful questions to ask your interviewers. You could inquire about the team dynamics, opportunities for professional development, or how success is measured in this role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
