Executive Assistant

Executive Assistant

Hours

5 days per week

Full-time, 9:30am - 5.30pm or part-time during school hours

We welcome applications from candidates seeking flexible working arrangements, including roles aligned with school hours

Department

Charity and not-for-profit

The Role

Russell-Cooke's charity and not-for-profit team is looking for an Executive Assistant to join our well-regarded, collaborative and friendly team. This is an opportunity to play an integral role in a leading charity law practice, working closely with expert lawyers and clients at the forefront of the charity and not-for-profit sector.

The role will be based in the firm’s Putney office with the option for hybrid working in line with the firm’s policy (currently a minimum of 60% office attendance). You will work alongside the team’s two existing Executive Assistants to provide high-quality executive, administrative and operational support to partners and solicitors. Joining an experienced and supportive EA team, this is an excellent opportunity to develop your skills within a collaborative environment.

Our Executive Assistants play a key role in ensuring the smooth delivery of our legal services by managing client onboarding, billing and matter administration, regulatory filings, diary and practice management, team marketing and business development activities, and day-to-day operational support. As a trusted member of our team, you will help support a diverse range of clients on matters that make a tangible difference to society.

The role requires exceptional organisational skills, attention to detail, initiative and the ability to manage competing priorities in a busy and client-focused environment.

Technical skills and expertise

• Previous experience of working as an Executive Assistant or similar, ideally within the legal sector.
• Proficient in the use of Microsoft Office, specifically Outlook, Word, Excel and PowerPoint.
• Good attention to detail with the ability to proof read communications.
• Good interpersonal and communications skills.
• Strong organisational and time management skills.

Job description

Duties include but are not limited to:

• Managing diaries, including meeting arrangements, travel bookings and event coordination.
• Organising internal and external meetings, lunches and client events.
• Handling telephone enquiries, including new client enquiries and calls on behalf of team members.
• Supporting the team to comply with firm policies, processes and systems, including in relation to client onboarding and due diligence.
• Helping to ensure fee earner compliance with relevant risk management requirements, including conflict checks and anti-money laundering checks.
• Coordinating with the firm’s other departments where needed, including finance, facilities and IT.
• Preparing, formatting and amending legal documents and correspondence.
• Producing engrossments and arranging electronic execution of documents using DocuSign.
• Assisting the team with billing processes, including preparing bills, addressing billing queries and helping the team with credit control.

Your career development

You will be part of a wider network of Executive Assistants across the firm, providing opportunities to build relationships, share knowledge and learn from colleagues in different practice areas. A bespoke training programme is provided to support you with your development.

Why join us?

• Join one of the UK's leading charity and not-for-profit law teams.
• Work in a genuinely collaborative, supportive and friendly environment.
• Learn from experienced lawyers and Executive Assistants.
• Support clients whose work makes a real difference to communities and wider society.
• Access a bespoke training and development programme.
• Benefit from flexible and hybrid working arrangements.

Salary and benefits

We offer competitive salaries and generous benefits.

We have a diverse workforce and aim to attract high calibre applicants that reflect the demography of our geographical location and client base. Individuals will be employed solely on merit and the requirement of the position. No applicant or employee receives less favourable treatment on the grounds of sex, race, marital status, pregnancy or maternity, disability, age, sexual orientation, gender identity or religion. Reasonable adjustments will be made to eliminate or reduce disadvantage.

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