Administrative Assistant - Children

Hours: Full Time 9:30am – 5.30pm

Department: Children Law Kingston

We are seeking an Administrative Assistant to join our Children team in our Kingston office. This role requires working 5 days a week from 9.30am-5.30pm. You will report to the team’s Executive Assistant and will assist the department with general administrative support.

Technical Skills and Expertise

• Excellent attention to detail.
• An enthusiastic and driven person who is prepared to really contribute their efforts to, and will work well within, a close team.
• Someone wishing to develop their skills and experience.
• Good literacy and numeracy standards, IT literate, proficiency in Excel is essential.
• A person who may have a particular higher level skill such as accounting or IT would be desirable.

The Role

Duties include but are not limited to:

• Document Production
• Answering new client calls.
• Arranging appointments.
• Updating court diary.
• Copy, scan, print and finish documents.
• Produce accurate typed documents in accordance with the Firm’s style and standards from a variety of sources.
• Produce routine reports.
• Assemble and/or check electronic or printed documents including accurate proofreading.
• Have a good standard of written English and solid numeracy.
• Record Keeping
• To ensure that files (electronic) are efficiently, accurately and regularly maintained.
• Proficiency in the use of the Firm’s File Management software (and any subsequent document management system that may be introduced – training will be provided) to file and maintain all emails in appropriate client directories.
• Follow the Firm’s file maintenance procedures and file review procedures.
• To be able to accurately and quickly enter electronic data.
• File Opening and Closing
• Follow the Firm’s physical and electronic file opening and archiving procedures, including the use of temporary storage of files.
• Financial Support
• Assist fee earners with the completion of basic documentation, such as bill payments, electronic payment requests, receipts and transfers and expenses reclaims using our online system.
• Carry out client billing processes under supervision of the Executive Assistant and producing matter time enquiries using Excel.
• Internal Administration
• To support the fee earners through the efficient operation of all the Firm’s administrative procedures and policies.
• To assist in booking fee earners on conferences and courses.
• To implement all relevant policies and procedures, including booking couriers/taxis, booking events and for external/bulk copying/printing.
• To provide bundling support using PDF documents.
• Professional Standards
• To work and behave in a professional manner and to a high ethical standard.
• Comply with procedures set out in the firm’s Office Manual.
• To carry out duties given by the partners or employees faithfully and diligently and follow all reasonable instructions.
• Treat all information about the Firm and its clients and their business as wholly confidential.

Salary and Benefits

We offer competitive salaries and generous benefits. We are not accepting agency submissions. We welcome direct applications. If you would like any further information about the firm please contact a member of the HR team. We have a diverse workforce and aim to attract high calibre applicants that reflect the demography of our geographical location and client base. Individuals will be employed solely on merit and the requirement of the position. No applicant or employee receives less favourable treatment on the grounds of sex, race, marital status, disability, age, sexual orientation, gender identity or religion. Reasonable adjustments will be made to eliminate or reduce disadvantage.