At a Glance
- Tasks: Support project management by tracking milestones and coordinating communications across teams.
- Company: Join a dynamic tech company with a focus on innovation and collaboration.
- Benefits: Gain valuable experience, competitive pay, and opportunities for professional growth.
- Other info: Work with diverse teams across time zones and enhance your organisational skills.
- Why this job: Be at the heart of exciting projects and make a real difference in a fast-paced environment.
- Qualifications: 1+ year in project coordination and a degree in a relevant field.
The predicted salary is between 30000 - 40000 € per year.
The PMO Project Assistant will serve as a key execution support role within the Project Management Office, helping to ensure that milestones are tracked, communications flow seamlessly, and project documentation remains accurate and current. This role is ideal for a detail-oriented professional who thrives in a cross-functional, fast-paced environment and can bridge communication across internal teams, vendors, and customers — including across different time zones and languages.
Key Responsibilities
- Cross-Workstream Coordination: Coordinate day-to-day activities across multiple project workstreams including engineering, operations, and external vendors. Facilitate alignment and ensure action items are clearly assigned, tracked, and followed up on.
- Milestone & Risk Tracking: Maintain and update project trackers, timelines, and milestone dashboards on a regular basis. Monitor project risks, issues, and dependencies, flag deviations from plan to the Project Manager. Prepare weekly status summaries and progress reports for internal and external stakeholders.
- Documentation & Reporting: Prepare and maintain project documentation including project charters, meeting minutes, status reports, and action logs. Compile and format reports for management reviews, client updates, and vendor communications.
- Meeting Coordination & Follow-Ups: Schedule and organize project meetings, including preparation of agendas and pre-read materials. Record meeting minutes and distribute clearly documented action items with owners and deadlines. Follow up on outstanding action items to ensure timely resolution. Coordinate across time zones to accommodate distributed team schedules.
Requirements
- 1+ year of experience in project coordination, PMO support, or a related administrative/operations role.
- Experience working in a technology, engineering, or services company is preferred.
- Bachelor's degree in Business Administration, Engineering, Communications, or a related field.
Skills & Competencies
- Strong organizational skills with meticulous attention to detail.
- Proficiency in project management tools such as Jira, Asana, or MS Project.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Proficient in English and Mandarin (written and spoken) to liaise with Mandarin-speaking clients and stakeholders.
- Ability to manage multiple tasks.
- Proactive and self-motivated with a strong sense of ownership and accountability.
- Comfortable working in a fast-paced environment.
PMO Project Assistant employer: RUNSUN SERVICE PTE. LTD.
As a PMO Project Assistant, you will join a dynamic and inclusive work culture that values collaboration and innovation. Our company offers comprehensive employee growth opportunities, including training in project management tools and cross-functional teamwork, all while working in a vibrant location that fosters creativity and professional development. With a focus on maintaining a healthy work-life balance and supporting diverse communication across teams, we ensure that every team member feels valued and empowered to contribute meaningfully.
StudySmarter Expert Advice🤫
We think this is how you could land PMO Project Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a PMO Project Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their workstreams and be ready to discuss how your skills can help streamline their processes. Show them you’re not just another candidate, but someone who truly understands their needs.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with various teams and stakeholders, being able to articulate your thoughts clearly is key. Try mock interviews with friends or use online platforms to refine your delivery.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications that way!
We think you need these skills to ace PMO Project Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in project coordination and PMO support. We want to see how your skills align with the role, so don’t be shy about showcasing your organisational prowess and attention to detail!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the PMO Project Assistant role. Share specific examples of how you've successfully managed projects or coordinated teams in the past.
Showcase Your Tech Skills:Since we’re all about tech here at StudySmarter, make sure to mention your proficiency with project management tools like Jira or Asana. Highlight any experience you have with Microsoft Office Suite too, as it’s essential for this role!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at RUNSUN SERVICE PTE. LTD.
✨Know Your Tools
Familiarise yourself with project management tools like Jira, Asana, or MS Project. Be ready to discuss how you've used these tools in past roles, as this will show your practical experience and readiness for the PMO Project Assistant position.
✨Showcase Your Communication Skills
Since this role involves liaising with various teams and stakeholders, prepare examples of how you've effectively communicated across different groups. Highlight any experience you have working with diverse teams or managing communications across time zones.
✨Be Detail-Oriented
Demonstrate your attention to detail by discussing specific instances where your meticulous nature helped avoid issues or improved project outcomes. Bring up any experience you have with maintaining project documentation and tracking milestones.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle multiple tasks. Think of scenarios where you had to coordinate activities across different workstreams or manage risks, and be ready to explain your thought process and actions.
