At a Glance
- Tasks: Support project management by coordinating activities and tracking milestones across teams.
- Company: Join a dynamic tech company with a focus on innovation and collaboration.
- Benefits: Gain valuable experience, competitive pay, and opportunities for professional growth.
- Other info: Work with diverse teams across time zones and enhance your organisational skills.
- Why this job: Be at the heart of exciting projects and make a real difference in a fast-paced environment.
- Qualifications: 1+ year in project coordination and a degree in a relevant field.
The predicted salary is between 30000 - 40000 € per year.
The PMO Project Assistant will serve as a key execution support role within the Project Management Office, helping to ensure that milestones are tracked, communications flow seamlessly, and project documentation remains accurate and current. This role is ideal for a detail-oriented professional who thrives in a cross‑functional, fast‑paced environment and can bridge communication across internal teams, vendors, and customers — including across different time zones and languages.
Key Responsibilities
- Cross‑Workstream Coordination: Coordinate day‑to‑day activities across multiple project workstreams including engineering, operations, and external vendors. Facilitate alignment and ensure action items are clearly assigned, tracked, and followed up on.
- Milestone & Risk Tracking: Maintain and update project trackers, timelines, and milestone dashboards on a regular basis. Monitor project risks, issues, and dependencies, flag deviations from plan to the Project Manager. Prepare weekly status summaries and progress reports for internal and external stakeholders.
- Documentation & Reporting: Prepare and maintain project documentation including project charters, meeting minutes, status reports, and action logs. Compile and format reports for management reviews, client updates, and vendor communications.
- Meeting Coordination & Follow‑Ups: Schedule and organize project meetings, including preparation of agendas and pre‑read materials. Record meeting minutes and distribute clearly documented action items with owners and deadlines. Follow up on outstanding action items to ensure timely resolution. Coordinate across time zones to accommodate distributed team schedules.
Requirements
- 1+ year of experience in project coordination, PMO support, or a related administrative/operations role.
- Experience working in a technology, engineering, or services company is preferred.
- Bachelor's degree in Business Administration, Engineering, Communications, or a related field.
Skills & Competencies
- Strong organizational skills with meticulous attention to detail.
- Proficiency in project management tools such as Jira, Asana, or MS Project.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Proficient in English and Mandarin (written and spoken) to liaise with Mandarin‑speaking clients and stakeholders.
- Ability to manage multiple tasks.
- Proactive and self‑motivated with a strong sense of ownership and accountability.
- Comfortable working in a fast‑paced environment.
PMO Project Assistant employer: RUNSUN CLOUD PTE. LTD.
As a PMO Project Assistant, you will join a dynamic and inclusive work culture that values collaboration and innovation. Our company offers comprehensive benefits, opportunities for professional development, and a supportive environment that encourages growth and learning. Located in a vibrant area, we provide a unique chance to engage with diverse teams and clients across the globe, making your role both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land PMO Project Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a PMO Project Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile is up-to-date and showcases your project coordination skills. Join relevant groups and engage with posts to increase your visibility among potential employers.
✨Tip Number 3
Prepare for interviews by practising common PMO-related questions. Think about how your experience aligns with the responsibilities listed in the job description, and be ready to share specific examples of your past work.
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications from motivated candidates like you. Plus, it’s a great way to ensure your application gets into the right hands quickly.
We think you need these skills to ace PMO Project Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience that aligns with the PMO Project Assistant role. We want to see how your skills in project coordination and documentation can shine through!
Craft a Compelling Cover Letter:Your cover letter is your chance to tell us why you're the perfect fit for this role. Share specific examples of how you've successfully managed projects or coordinated teams in the past.
Show Off Your Attention to Detail:Since this role requires meticulous attention to detail, make sure your application is free from typos and errors. We appreciate clarity and precision in all communications!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at RUNSUN CLOUD PTE. LTD.
✨Know Your Project Management Tools
Familiarise yourself with project management tools like Jira, Asana, or MS Project. Be ready to discuss how you've used these tools in past roles, as this will show your practical experience and understanding of the PMO environment.
✨Demonstrate Your Detail Orientation
Prepare examples that highlight your attention to detail. Whether it's tracking milestones or maintaining documentation, be ready to share specific instances where your meticulous nature made a difference in project outcomes.
✨Showcase Your Communication Skills
Since this role involves liaising with various teams and stakeholders, practice articulating your thoughts clearly. You might even want to prepare a brief summary of a past project to demonstrate how you effectively communicated across different groups.
✨Be Ready for Scenario Questions
Expect questions that assess your ability to handle multiple tasks and coordinate across time zones. Think of scenarios where you successfully managed competing priorities and how you ensured everyone stayed aligned, especially in a fast-paced environment.
