At a Glance
- Tasks: Support project management by tracking milestones and coordinating communications across teams.
- Company: Join a dynamic tech company with a focus on innovation and collaboration.
- Benefits: Gain valuable experience, competitive pay, and opportunities for professional growth.
- Other info: Work with diverse teams across time zones and enhance your communication skills.
- Why this job: Be at the heart of exciting projects and make a real difference in a fast-paced environment.
- Qualifications: 1+ year in project coordination and strong organisational skills required.
The predicted salary is between 30000 - 40000 € per year.
The PMO Project Assistant will serve as a key execution support role within the Project Management Office, helping to ensure that milestones are tracked, communications flow seamlessly, and project documentation remains accurate and current. This role is ideal for a detail-oriented professional who thrives in a cross‑functional, fast‑paced environment and can bridge communication across internal teams, vendors, and customers — including across different time zones and languages.
Key Responsibilities
- Cross‑Workstream Coordination
- Coordinate day‑to‑day activities across multiple project workstreams including engineering, operations, and external vendors.
- Facilitate alignment and ensure action items are clearly assigned, tracked, and followed up on.
- Milestone & Risk Tracking
- Maintain and update project trackers, timelines, and milestone dashboards on a regular basis.
- Monitor project risks, issues, and dependencies, flag deviations from plan to the Project Manager.
- Prepare weekly status summaries and progress reports for internal and external stakeholders.
- Documentation & Reporting
- Prepare and maintain project documentation including project charters, meeting minutes, status reports, and action logs.
- Compile and format reports for management reviews, client updates, and vendor communications.
- Meeting Coordination & Follow‑Ups
- Schedule and organize project meetings, including preparation of agendas and pre‑read materials.
- Record meeting minutes and distribute clearly documented action items with owners and deadlines.
- Follow up on outstanding action items to ensure timely resolution.
- Coordinate across time zones to accommodate distributed team schedules.
Requirements
- 1+ year of experience in project coordination, PMO support, or a related administrative/operations role.
- Experience working in a technology, engineering, or services company is preferred.
- Bachelor's degree in Business Administration, Engineering, Communications, or a related field.
Skills & Competencies
- Strong organizational skills with meticulous attention to detail.
- Proficiency in project management tools such as Jira, Asana, or MS Project.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Proficient in English and Mandarin (written and spoken) to liaise with Mandarin‑speaking clients and stakeholders.
- Ability to manage multiple tasks.
- Proactive and self‑motivated with a strong sense of ownership and accountability.
- Comfortable working in a fast‑paced environment.
PMO Project Assistant in London employer: RUNSUN CLOUD PTE. LTD.
As a PMO Project Assistant, you will join a dynamic and inclusive work culture that values collaboration and innovation. Our company offers comprehensive benefits, including professional development opportunities and a supportive environment that encourages growth and advancement. Located in a vibrant area, we provide a unique chance to work with diverse teams across the globe, making your contributions impactful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land PMO Project Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about letting people know you’re on the hunt for a PMO Project Assistant role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their tools like Jira or Asana, and think of examples from your past experiences that showcase your organisational skills and attention to detail. We want to see how you can bring value to our team!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Mention something specific from the conversation to remind them of your fit for the PMO Project Assistant position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at StudySmarter!
We think you need these skills to ace PMO Project Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in project coordination and any relevant tools you've used, like Jira or Asana. We want to see how your skills align with the PMO Project Assistant role, so don’t be shy about showcasing your organisational prowess!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our fast-paced environment. Share specific examples of how you've successfully managed projects or coordinated teams in the past – we love a good story!
Show Off Your Attention to Detail:As a detail-oriented role, we’re looking for candidates who can demonstrate their meticulous nature. Make sure your application is free from typos and clearly formatted. This is your first chance to impress us with your attention to detail!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us that you’re proactive and keen to join the StudySmarter team!
How to prepare for a job interview at RUNSUN CLOUD PTE. LTD.
✨Know Your Tools
Familiarise yourself with project management tools like Jira, Asana, or MS Project. Be ready to discuss how you've used these tools in past roles, as this will show your practical experience and readiness for the PMO Project Assistant position.
✨Master the Details
Since this role requires meticulous attention to detail, prepare examples of how you've successfully managed documentation and tracked milestones in previous projects. Highlight any specific instances where your organisational skills made a difference.
✨Communication is Key
Be prepared to demonstrate your communication skills, especially in a cross-functional environment. Think of examples where you effectively coordinated between teams or managed communications across different time zones and languages.
✨Show Your Proactivity
Employers love a proactive candidate! Share experiences where you took the initiative to solve problems or improve processes. This will showcase your self-motivation and strong sense of ownership, which are crucial for this role.
