At a Glance
- Tasks: Coordinate and develop high-quality bids and tenders for exciting projects.
- Company: A family-oriented utilities contractor based in Southampton.
- Benefits: Competitive salary, hybrid working, generous leave, and professional membership support.
- Other info: Dynamic work environment with opportunities for professional growth.
- Why this job: Join a growing team and make a real impact on business success.
- Qualifications: Experience in bid writing and strong organisational skills required.
The predicted salary is between 40000 - 60000 £ per year.
My client is a Southampton-based utilities contractor, and they are looking to expand their Bid team by recruiting for a Bids / Proposals Coordinator to work at their Southampton offices. The Bids / Proposals Coordinator will play a critical role in supporting the successful growth of the business by writing, coordinating, developing, and submitting high-quality bids and tenders across the utilities sector. This is a great opportunity to join a business with a family feel, that values professional development and responsibility and has a strong pipeline of work due to frameworks and recent contract awards.
Working closely with operational, commercial, and leadership teams, the Bid Coordinator facilitates a structured and efficient bid process from opportunity identification through to submission. The role requires strong organisation, excellent written communication, and the ability to manage multiple workstreams simultaneously, ensuring that client requirements are fully understood and addressed. By maintaining robust bid processes, knowledge libraries, and stakeholder engagement, the Bid Coordinator contributes directly to winning work, strengthening client relationships, and supporting the company’s long-term pipeline and strategic objectives.
Responsibilities
- Coordinate the preparation and submission of high-quality bid and tender documents for a range of projects, ensuring deadlines are met and submission requirements are followed.
- Review and organise specifications and tender documents, identifying actions, risks, and queries for the wider team.
- Produce clear written responses for a range of projects.
- Collaborate with colleagues regarding technical, operational, and commercial expertise during the development of bids.
- Plan and coordinate bid activity.
- Produce clear, accurate, and tailored bid responses and submission documents.
- Use tender portals and the Bids & Tenders SharePoint site to manage bid documentation, monitor deadlines and progress, track submissions, and maintain accurate bid records.
- Attend and support stakeholder meetings where required.
- Maintain and continuously improve a well-organised library of standard responses and use AI tools to support response development, review tender requirements, and improve submissions.
- Identify and monitor bid and tender opportunities through various methods such as tender portals, client notifications, and market sources.
- Establish and develop new stakeholder relationships.
Background / Skills:
- A background in Bid writing, capable of drafting, formatting and proof-reading documents.
- Able to deliver high quality submissions on time.
- Strong coordination, and planning skills; maintaining attention to detail and accuracy.
- Experience within construction, infrastructure or multi-utilities sector.
- Comfortable working to deadlines and under pressure.
- Proficient in MS Office and AI digital tools.
Benefits package:
- Salary £40,000 - £60,000 depending on experience.
- Company Pension Scheme.
- 25 days annual leave + bank holidays.
- 1 x Professional Membership paid.
- Hybrid working with an expectation of 4 days in the office and 1 day at home.
Bid Coordinator in Eastleigh employer: Run Resourcing Ltd
Join a dynamic Southampton-based utilities contractor that prides itself on a family-oriented work culture and a commitment to professional development. As a Bid Coordinator, you will enjoy a competitive salary, generous annual leave, and the flexibility of hybrid working, all while playing a vital role in driving the company's growth through high-quality bids and tenders. With a strong pipeline of work and opportunities for personal growth, this is an excellent place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Bid Coordinator in Eastleigh
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its recent projects. Show them you’re genuinely interested in their work and how you can contribute as a Bid Coordinator. Tailor your responses to highlight your relevant skills and experiences.
✨Tip Number 3
Practice your communication skills! As a Bid Coordinator, you'll need to convey ideas clearly and effectively. Try mock interviews with friends or use online resources to refine your pitch and ensure you come across as confident and articulate.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it’s a great way to stay updated on new roles and get noticed by our hiring team.
We think you need these skills to ace Bid Coordinator in Eastleigh
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Bid Coordinator role. Highlight your experience in bid writing and coordination, and show us how your skills align with the job description. This will help you stand out from the crowd!
Showcase Your Writing Skills:Since this role involves a lot of written communication, it’s crucial to demonstrate your writing prowess. Use clear, concise language in your application and provide examples of previous bids or proposals you've worked on. We want to see your ability to produce high-quality submissions!
Highlight Your Organisational Skills:As a Bid Coordinator, you'll need to juggle multiple tasks at once. In your application, share examples of how you've successfully managed deadlines and coordinated projects in the past. This will show us that you're up for the challenge!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our company culture and values!
How to prepare for a job interview at Run Resourcing Ltd
✨Know Your Bids Inside Out
Before the interview, make sure you thoroughly understand the bid process and the specific requirements of the role. Familiarise yourself with the types of projects the company works on and be ready to discuss how your experience aligns with their needs.
✨Showcase Your Writing Skills
As a Bid Coordinator, strong written communication is key. Bring examples of your previous bid documents or proposals to the interview. Be prepared to discuss your approach to drafting, formatting, and proofreading, as well as how you ensure clarity and accuracy in your submissions.
✨Demonstrate Your Organisational Skills
Highlight your ability to manage multiple workstreams and meet deadlines. Share specific examples of how you've coordinated bid activities in the past, including any tools or methods you used to stay organised and track progress.
✨Engage with Stakeholders
Since the role involves collaboration with various teams, be ready to talk about your experience working with stakeholders. Discuss how you build relationships and communicate effectively to ensure everyone is aligned throughout the bid process.
