Configuration Planning Support Officer

Within the Plant Configuration Team in the HPC Project, there is a small team of Configuration Engineers who set strategy and manage configuration arrangements across the Project. The role will be primarily (not exclusively) to focus on:

• Ensure the training material is developed and maintained up to date
• Ensure Competence Management arrangements are in place, maintained and up to date
• Ensure the Integrated Management System (IMS) Processes across the Project are effective, maintained and up to date.

Whilst there will not be a high expectation for the Postholder to originate large parts of this material, it will be expected that the person would provide a focus and drive to these topics and work with stakeholders across the Project to progress, chase and hold others accountable for delivering their parts of the material. In some cases, there will be a need to organise discussions/meetings to resolve conflicts and support other team members to set direction and strategies amongst the above topics. Once agreement has been reached on the material, this person would be expected to finalise the material and work through the HPC implementation Processes to ensure the work is formally deployed into the HPC Processes and Tools.

Principal Accountabilities

The post holder will need to:

• Have the ability to work as part of our internal and external configuration management team and understand the needs from the other planning engineers.
• Have tenacity in progressing work and seeking inputs from a wide range of stakeholders.
• Be able to organise and drive meetings, discussions and resolutions with other, more senior people, to generate outcomes that can be implemented into the HPC Systems and tools.
• The ability to hold people accountable for delivery of committed deliverables to a previously agreed timescale.
• The ability to communicate effectively and build and maintain strong working relationships.

The post holder will be based in Aztec West Office but will potentially need to make visits to offices in Bridgewater and occasionally to HPC Site. A degree of hybrid working can be considered after an initial training/development period.

More detailed activities:

• IMS Process Support: HPC has a series of processes within the Quality Management System which require management and maintenance as the Project arrangements develop. These processes are owned by others but their update requires significant effort in organising discussions and resolution meetings with a wide network of stakeholders. Once agreement has been raised on the updates then there are guidance notes to be prepared and implementation processes to be managed. This is expected to be a key work area for this post holder.
• Configuration Management Training/Communications: There are a series of e-learning packages to be reviewed and maintained for the Project and, similar to the IMS Process, this needs agreement and buy-in first from stakeholders and then formal deployment into the systems. This will be an ongoing process as the Project heads into the Commissioning Phase. There will be a Sharepoint site to support the Communication of Configuration Management.
• Competence Management Support: HPC has specific Competence Management arrangements in place and their maintenance and update is within the planning team scope. Update of training profiles and assignment to specific roles will need dedicated support and this person would be expected to supervise and control this - again with input from various stakeholders in the Plant Configuration Team and others in the Project.

This position could suit an experienced and proactive Technical Author with the ability to understand the key elements of Configuration Management and be able to convert them into the elements of the Project identified above. It could also suit a recent graduate who is seeking a very broad view of an engineering organisation.

Knowledge, Skills, Qualifications & Experience

Knowledge & Skills

• Interpersonal skills, with the ability to liaise with the team internally and externally.
• Strong organisational skills to ensure effective planning and tracking of activities and actions.
• Strong IT skills including proficiency in Microsoft Office Word, Excel, PowerPoint.
• Confident and effective communication skills, including verbal, listening and written to provide regular reports and governance support.
• Sound administrative skills, with experience of implementing and maintaining administrative systems.

Qualifications & Experience

Behavioural Competences

• A positive, "can do" attitude and flexible approach.
• Excellent attention to detail with a high level of accuracy.
• Motivated to work alone and in a team.
• Ability to work with others including establishing meetings with relevant agendas followed by notes/minutes summarising key points.