Part Time Administrator/ Receptionist

Overview

Role: Part time Administrator/ Receptionist

Location: Goole

Contract Duration: 18 Months

Shifts: To be arranged with manager

Hours per week: 20

Pay Rates: £13.15 PAYE

Role purpose

Reporting to the Operations Support Manager, the Receptionist/Administrator will provide full support to the Goole Manufacturing teams & Components Facility based at the Goole factory site. Responsible for front of office reception and administration duties, including greeting visitors, answering emails, handling company enquiries, preparation of personal protective equipment, booking and maintaining meeting rooms requests.

Responsibilities

• Welcomes on site visitors, determines nature of business and announces visitors to appropriate staff member.
• Manages the visitor experience, from registration, related correspondence and PPE preparation.
• Manage stock control of visitor PPE ensuring all stock is clean and professional.
• Ensuring visitors are registered on the Visitor Access Management System, and visits are approved and checking that safety inductions are completed prior to visit.
• Work closely with Security team to ensure visitor parking is adhered to.
• Manage post and parcel deliveries effectively.
• Monitors visitor access and issues swipe cards when required.
• Manage and maintain meeting room bookings. Ensuring the Visitor Suite is of a high standard to receive customers and visitors.
• Ensure Reception TV screens and interactive display screens are operational, and approved content is readily available.
• Orders, receives, and maintains office stationery stocks.
• Receives, sorts and routes mail to appropriate staff.
• Locker Management and effective record of key management.
• Raising facilities management requests including catering and maintenance requests.
• Arranging courier items when required.
• Arranging taxis and transfers for visitors.
• Receiving and issuing courier items to relevant staff.
• Provide administrative support to Departments as required.
• Housekeeping of reception, meeting rooms, post-room, kitchen, and goods-in areas.
• Ensuring meeting requirements are met, arranging buffets for meetings, equipment and support.
• Working closely with interns with Special educational needs and disabilities who are on placement within the office.
• Support with conferences and events.
• Liaise with Business Support team to arrange reception cover for absences/leave.
• Coordinate any Health and Safety bulletins, visits or briefings.
• Manage effective handover between reception team members.
• Any other ad hoc administrative related task as directed by placement manager.

What do I need to qualify for this job?

• Methodical and organised with excellent communication skills
• Must be customer service focused and have experience of dealing with clients
• Presentable appearance at all times
• Restricted
• Computer literate and proficient in Microsoft Word, Excel, and Outlook
• Pro-active and able to work with minimal supervision
• Accurate and attentive to detail
• Excellent time-keeping
• Self-motivated
• Experience of working in a busy dynamic environment

Desirable

• Knowledge of rail industry would be advantageous but not essential.

Specific Health, Safety & Environmental Responsibilities

• Accept a personal responsibility to take reasonable care for the health and safety of themselves and of other persons who may be affected by their acts and omissions
• Take reasonable care to avoid acts or omissions that could have an environmental impact
• Ensure compliance with the business procedures relative to their position
• Follow emergency procedures
• Wear approved protective clothing and using safety equipment when required by health and safety regulations
• Use all equipment provided safely and notifying local management of any observed deficiencies or defects as soon as they become apparent
• Inform management of any changes in materials, plant or processes and of any new materials, plant or processes which become apparent in the course of work that may impact on safety or the environment
• Inform management of any potential improvements that could improve environmental performance
• Immediately inform management of any observed hazards, injuries or dangerous occurrences, which become apparent during work
• Stop work when instructed to do so and only resume or commence work when instructed it is safe to do so.
• Report all safety and environmental incidents and accidents

Rullion supports applications from a diverse talent pool. We welcome the opportunity to discuss flexibility requirements. If you require any reasonable adjustments to be made to enable you to participate in the recruitment process, please contact us on (phone number removed)

Since 1978, Rullion has been securing exceptional candidates for a range of clients; from large well-known brands, to SMEs and start-ups. As a family-owned business, Rullion\’s approach is credible and honest, focused on building long-lasting relationships with both clients and candidates.

Rullion is a forward-thinking recruitment company that specialises in providing a wide range of talent consultancy services to a diverse client base; from small start-ups to large household names.

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants