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- Tasks: Welcome visitors, manage bookings, and provide admin support in a dynamic environment.
- Company: Join Rullion, a family-owned recruitment company with a focus on building lasting relationships.
- Benefits: Enjoy flexible hours, competitive pay, and the chance to work in a supportive team.
- Why this job: Gain valuable experience while contributing to a vibrant workplace culture and supporting diverse teams.
- Qualifications: Must be organised, customer-focused, and proficient in Microsoft Office; experience in busy environments is a plus.
- Other info: Opportunity to work with interns with special educational needs and disabilities.
Role: Part time Administrator/ Receptionist
Are you the right candidate for this opportunity Make sure to read the full description below.
Location: Goole
Contract Duration: 18 Months
Shifts: To be arranged with manager
Hours per week: 20
Pay Rates: £13.15 PAYE
About the role
Reporting to the Operations Support Manager, the Receptionist/Administrator will provide full support to the Goole Manufacturing teams & Components Facility based at the Goole factory site. Responsible for front of office reception and administration duties, including greeting visitors, answering emails, handling company enquiries, preparation of personal protective equipment, booking and maintaining meeting rooms requests.
Your Responsibilities?
Welcomes on site visitors, determines nature of business and announces visitors to appropriate staff member.
Manages the visitor experience, from registration, related correspondence and PPE preparation.
Manage stock control of visitor PPE ensuring all stock is clean and professional.
Ensuring visitors are registered on the Visitor Access Management System, and visits are approved and checking that safety inductions are completed prior to visit.
Work closely with Security team to ensure visitor parking is adhered to.
Manage post and parcel deliveries effectively.
Monitors visitor access and issues swipe cards when required.
Manage and maintain meeting room bookings. Ensuring the Visitor Suite is of a high standard to receive customers and visitors.
Ensure Reception TV screens and interactive display screens are operational, and approved content is readily available.
Orders, receives, and maintains office stationery stocks.
Receives, sorts and routes mail to appropriate staff.
Locker Management and effective record of key management.
Raising facilities management requests including catering and maintenance requests.
Arranging courier items when required.
Arranging taxis and transfers for visitors.
Receiving and issuing courier items to relevant staff.
Provide administrative support to Departments as required.
Housekeeping of reception, meeting rooms, post-room, kitchen, and goods-in areas.
Ensuring meeting requirements are met, arranging buffets for meetings, equipment and support.
Working closely with interns with Special educational needs and disabilities who are on placement within the office.
Support with conferences and events.
Liaise with Business Support team to arrange reception cover for absences/leave.
Coordinate any Health and Safety bulletins, visits or briefings.
Manage effective handover between reception team members.
Any other ad hoc administrative related task as directed by placement manager.
What do I need to qualify for this job?
Methodical and organised with excellent communication skills
Must be customer service focused and have experience of dealing with clients
Presentable appearance at all times
Restricted
Computer literate and proficient in Microsoft Word, Excel, and Outlook
Pro-active and able to work with minimal supervision
Accurate and attentive to detail
Excellent time-keeping
Self-motivated
Experience of working in a busy dynamic environment
Desirable
Knowledge of rail industry would be advantageous but not essential.
Specific Health, Safety & Environmental Responsibilities
Accept a personal responsibility to take reasonable care for the health and safety of themselves and of other persons who may be affected by their acts and omissions
Take reasonable care to avoid acts or omissions that could have an environmental impact
Ensure compliance with the business procedures relative to their position
Follow emergency procedures
Wear approved protective clothing and using safety equipment when required by health and safety regulations
Use all equipment provided safely and notifying local management of any observed deficiencies or defects as soon as they become apparent
Inform management of any changes in materials, plant or processes and of any new materials, plant or processes which become apparent in the course of work that may impact on safety or the environment
Inform management of any potential improvements that could improve environmental performance
Immediately inform management of any observed hazards, injuries or dangerous occurrences, which become apparent during work
Stop work when instructed to do so and only resume or commence work when instructed it is safe to do so.
Report all safety and environmental incidents and accidents
Rullion supports applications from a diverse talent pool. We welcome the opportunity to discuss flexibility requirements. If you require any reasonable adjustments to be made to enable you to participate in the recruitment process, please contact us on (phone number removed)
Since 1978, Rullion has been securing exceptional candidates for a range of clients; from large well-known brands, to SMEs and start-ups. As a family-owned business, Rullion\’s approach is credible and honest, focused on building long-lasting relationships with both clients and candidates.
Rullion is a forward-thinking recruitment company that specialises in providing a wide range of talent consultancy services to a diverse client base; from small start-ups to large household names.
Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants
Part Time Administrator/ Receptionist employer: Rullion Managed Services
Contact Detail:
Rullion Managed Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Administrator/ Receptionist
✨Tip Number 1
Familiarise yourself with the specific duties of the role, such as managing visitor experiences and handling PPE. This will help you demonstrate your understanding of the job during any discussions.
✨Tip Number 2
Showcase your customer service skills by preparing examples of how you've successfully dealt with clients or visitors in previous roles. This will highlight your suitability for the receptionist aspect of the position.
✨Tip Number 3
Network with current or former employees of the company, if possible. They can provide insights into the company culture and expectations, which can be invaluable during interviews.
✨Tip Number 4
Be prepared to discuss your organisational skills and how you manage multiple tasks effectively. The role requires a methodical approach, so having concrete examples ready will strengthen your case.
We think you need these skills to ace Part Time Administrator/ Receptionist
Some tips for your application 🫡
Tailor Your CV: Make sure to customise your CV to highlight relevant experience and skills that match the job description. Emphasise your customer service experience, organisational skills, and proficiency in Microsoft Office.
Craft a Strong Cover Letter: Write a compelling cover letter that outlines why you are the perfect fit for the Part Time Administrator/Receptionist role. Mention specific responsibilities from the job description and how your past experiences align with them.
Highlight Relevant Skills: In your application, clearly showcase your communication skills, attention to detail, and ability to work in a busy environment. Use examples from previous roles to demonstrate these skills effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Rullion Managed Services
✨Showcase Your Organisational Skills
As a Part Time Administrator/Receptionist, being methodical and organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or maintained an efficient workspace.
✨Demonstrate Customer Service Focus
This role requires excellent communication skills and a customer service mindset. Be ready to discuss how you've handled client interactions in the past, especially in challenging situations.
✨Dress Professionally
First impressions matter! Ensure you present yourself neatly and professionally, as this role involves welcoming visitors and representing the company.
✨Familiarise Yourself with Health and Safety Protocols
Understanding health and safety responsibilities is crucial for this position. Brush up on relevant protocols and be prepared to discuss how you would ensure compliance in your role.
