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- Tasks: Support the management of the Council's vehicle fleet and ensure compliance with regulations.
- Company: Join Rugby Borough Council, a community-focused organisation dedicated to growth and wellbeing.
- Benefits: Enjoy 35 days annual leave, a generous pension scheme, and health support.
- Why this job: Make a real impact by ensuring safe and efficient fleet operations in your community.
- Qualifications: Experience in administration, preferably in transport or logistics, with a full UK driver's licence.
- Other info: Great career development opportunities and a supportive work environment.
The predicted salary is between 22000 - 25000 £ per year.
£25,989 to £28,142
Full Time 37 hours per week
Rugby Borough Council is dedicated to both Community and Colleague growth. With a focus on wellbeing and personal development, we offer a range of career opportunities where you can take pride in the positive changes you help create. Join an organisation committed to the success of one of the Country's fastest-growing boroughs and the people who make it thrive.
About the Role
Rugby Borough Council is seeking an organised and detail-focused Fleet Support Administrator to support the effective management of the Council's vehicle fleet. This key role ensures that all Council-owned vehicles, plant, and machinery remain compliant with legal, safety, and Council requirements through accurate administration, coordination, and monitoring. Your work will play a vital part in supporting frontline services by ensuring fleet operations run smoothly, safely, and efficiently.
You’ll coordinate vehicle servicing, inspections, and MOT compliance, including taxi licensing requirements and LGV MOT preparation in line with DVSA standards. You will act as a central point of contact for fleet records, compliance documentation, and operational support, liaising with internal teams, contractors, and external agencies as required.
Please note this role is site-based 5 days a week.
Key Responsibilities
- Fleet Administration & Coordination: Support the scheduling and coordination of vehicle servicing, repairs, inspections, and MOT testing to ensure fleet availability and compliance.
- Compliance Monitoring: Maintain oversight of taxi licensing, MOT, and DVSA compliance requirements, ensuring all vehicles meet statutory and Council standards.
- Documentation & Record Keeping: Accurately maintain fleet records, compliance documentation, inspection reports, and maintenance logs in line with DVSA and Council requirements.
- Operational Support: Provide administrative support for vehicle breakdowns, roadside incidents, and landfill site responses during working hours.
- Liaison & Communication: Act as a point of contact for Council departments, external contractors, licensing authorities, and members of the public regarding transport and fleet matters.
- Health & Safety Support: Ensure fleet-related administrative processes align with Health and Safety policies and safe working practices.
- Office & Systems Management: Maintain organised systems, databases, and files to support efficient fleet and transport operations.
About You
You’ll have experience in administrative support, preferably in a transport, fleet, or logistics environment with an awareness of vehicle compliance, MOT processes, and transport regulations with a basic understanding of vehicle maintenance processes and fleet operations. You’ll be highly accurate with data entry, great at time management and organisation and be able to work well both with internal teams and external suppliers. A Full UK drivers licence is essential and the ability to work occasional unsocial hours (e.g. early starts, bank holidays) as part of operational support.
Benefits
- 35 days annual leave (including 8 Bank Holidays and 3 extra days normally applied at Christmas)
- Generous Local Government Pension Scheme
- Annual leave purchase scheme
- Structured Induction Program
- Learning and Development opportunities including Future Leaders programmes
- Payment of a professional subscription for approved professionals
- Family Friendly Policies
- Independent Support for your health & wellbeing
- Generous compassionate leave
- Extra Benefits including Retail Discounts, Cycle to Work scheme and more
Fleet Support Administrator in Rugby employer: Rugby Borough Council
Contact Detail:
Rugby Borough Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Support Administrator in Rugby
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Rugby Borough Council and understanding their fleet operations. Show them you’re genuinely interested in the role and how you can contribute to their mission of community growth.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to compliance and administration. We recommend doing mock interviews with friends or family to build your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Rugby Borough Council.
We think you need these skills to ace Fleet Support Administrator in Rugby
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Fleet Support Administrator role. Highlight your experience in administrative support, especially in transport or fleet environments, and show how your skills align with the job description.
Showcase Your Attention to Detail: Since this role requires accuracy in data entry and record keeping, emphasise your attention to detail in your application. Use specific examples from your past experiences where you maintained compliance or managed documentation effectively.
Highlight Your Communication Skills: As a central point of contact, strong communication is key. In your application, mention any experience you have liaising with different teams or external agencies, and how you ensured smooth operations through effective communication.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of success. It’s the easiest way for us to receive your application and ensures you’re considered for this exciting opportunity at Rugby Borough Council.
How to prepare for a job interview at Rugby Borough Council
✨Know Your Fleet Basics
Before the interview, brush up on your knowledge of vehicle compliance, MOT processes, and transport regulations. Being able to discuss these topics confidently will show that you understand the core responsibilities of a Fleet Support Administrator.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you successfully managed administrative tasks or coordinated schedules. Highlighting your time management and organisational skills will demonstrate that you're well-suited for keeping fleet operations running smoothly.
✨Be Ready to Discuss Compliance
Since compliance is a key part of the role, be prepared to talk about how you've ensured adherence to regulations in previous positions. This could include maintaining records or liaising with external agencies, which will show your attention to detail and commitment to safety.
✨Engage with the Interviewers
During the interview, don't hesitate to ask questions about the team dynamics and the specific challenges they face in fleet management. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
