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- Tasks: Coordinate projects, manage schedules, and ensure smooth communication across teams.
- Company: Join a transformation-focused company dedicated to helping businesses achieve lasting growth.
- Benefits: Enjoy a competitive salary, flexible work environment, and opportunities for professional development.
- Why this job: Be part of a dynamic team delivering high-quality learning programs that make a real impact.
- Qualifications: 2+ years in project coordination, strong organizational skills, and excellent communication abilities required.
- Other info: Experience with virtual events and Microsoft Office is a plus; training provided for specific tasks.
The predicted salary is between 24000 - 42000 £ per year.
We are recruiting for our client, a transformation-focused company helping businesses and teams achieve lasting growth. They are looking for a project coordinator to join the team.
This role requires someone with excellent organisational and administrative skills, combined with strong attention to detail. The focus is on supporting project delivery, coordinating tasks, schedules, and resources, and ensuring smooth communication across stakeholders. This person will help deliver their USPs (leaders in the highest quality design & delivery of learning programmes & culture change that truly “sticks”).
Role description:
- Provide coordination and support across the lifecycle of client projects to ensure efficient delivery of objectives.
- Maintain strong relationships with clients and internal teams, acting as a consistent point of contact throughout the project lifecycle.
- Assist in scheduling and organising team and client meetings, capturing agendas, and following up on action items.
- Create and manage project timelines, ensuring tasks are clearly assigned and deadlines are met.
- Track budgets and maintain project records, ensuring all documentation is accurate and up to date.
- Coordinate with external faculty to confirm contracts, schedules, and required resources for project delivery.
- Provide administrative support for virtual events, including setting up Zoom/Microsoft Teams, managing breakout rooms, moderating chats, and supporting virtual workshops (training provided).
- Oversee logistical arrangements for in-person events, such as travel, accommodation, and onsite coordination for facilitators.
- Prepare and finalise project deliverables, including client materials like facilitator guides, presentations, and learning documents.
- Organise and attend post-project analysis meetings to ensure continuous improvement.
- Collaborate with team members to identify opportunities for process improvement
- Support the Head of Strategy & Future and Account Director in maintaining client relationships and identifying growth opportunities.
- Adhoc support where required on internal projects and marketing/social media posting
Person Specification:
- Previous experience in project coordination or a related support role (minimum 2 years).
- Organised and detail-oriented, with a proven ability to manage multiple tasks simultaneously.
- Strong relationship-building skills, fostering trust through clear communication and timely delivery.
- Excellent written and verbal communication skills.
- Advanced Microsoft Office skills (Word, Excel, PowerPoint).
- Interest in learning and leadership programmes or experience in similar industries is advantageous but not essential.
- Flexible and adaptable to a fast-paced, dynamic work environment.
Salary: 30-35k
Project Coordinator employer: Ruby Magpie
Contact Detail:
Ruby Magpie Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator
✨Tip Number 1
Familiarize yourself with project management tools and software that are commonly used in the industry. Being proficient in tools like Asana, Trello, or Microsoft Project can give you an edge in demonstrating your readiness for the role.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss specific situations where your attention to detail made a significant impact.
✨Tip Number 3
Build your network by connecting with professionals in the learning and development space. Attend relevant webinars or workshops to meet potential colleagues and learn more about the industry trends.
✨Tip Number 4
Prepare to discuss your experience with virtual event coordination. Familiarize yourself with platforms like Zoom and Microsoft Teams, and think of examples where you've successfully managed online meetings or workshops.
We think you need these skills to ace Project Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous experience in project coordination or related support roles. Emphasize your organizational skills, attention to detail, and ability to manage multiple tasks simultaneously.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of how you've successfully coordinated projects in the past and how your skills align with the job requirements.
Showcase Communication Skills: Since strong communication is key for this role, provide examples in your application that demonstrate your excellent written and verbal communication skills. Highlight any experience you have in building relationships with clients and teams.
Highlight Technical Proficiency: Mention your advanced Microsoft Office skills, particularly in Word, Excel, and PowerPoint. If you have experience with virtual event platforms like Zoom or Microsoft Teams, be sure to include that as well.
How to prepare for a job interview at Ruby Magpie
✨Showcase Your Organizational Skills
Since the role requires excellent organizational abilities, be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Highlight any tools or methods you used to stay organized.
✨Demonstrate Strong Communication Abilities
Effective communication is key in this role. Be ready to explain how you've built relationships with clients and team members in previous positions. Share instances where clear communication led to successful project outcomes.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and adaptability. Think of scenarios where you had to coordinate under pressure or adapt to changes in project scope, and be ready to share how you handled those situations.
✨Familiarize Yourself with Project Management Tools
While advanced Microsoft Office skills are essential, being knowledgeable about other project management tools can set you apart. If you have experience with software like Asana, Trello, or similar platforms, mention it during the interview.
