At a Glance
- Tasks: Support leadership with admin tasks, manage meetings, and coordinate exciting projects.
- Company: Join Europe's leading industrial distribution group, Rubix UKII.
- Benefits: Full-time role with opportunities for career growth in a supportive environment.
- Other info: Perfect for those who thrive in fast-paced, collaborative settings.
- Why this job: Be a key player in a dynamic team and enhance your organisational skills.
- Qualifications: 2-5 years of admin support experience and strong communication skills.
The predicted salary is between 40000 - 50000 £ per year.
The Role
- Permanent
- Full Time
At Rubix UKII and Rubix Industrial Services, we're looking for an exceptional Management Assistant to provide high-level administrative and organisational support to our leadership team.
This is a fantastic opportunity to join Europe's leading industrial distribution group, where you'll play a pivotal role in ensuring the smooth day‑to‑day operation of the business while working alongside experienced leaders on a variety of exciting projects and initiatives.
If you're an excellent communicator with outstanding attention to detail, strong organisational skills, and the ability to manage multiple priorities with confidence and discretion, this role offers the opportunity to develop your career within a collaborative, supportive, and ambitious organisation.
Key Responsibilities
- SLT & Administrative Support
- Efficiently manage meetings and travel logistics.
- Maintain confidentiality and handle sensitive information with discretion.
- Process expenses, invoices, and procurement requests promptly.
- Supporting with monthly BAU activities.
- Identify process improvements to enhance administrative efficiency.
- Act as the primary point of contact during the EA's absence.
- Communication & Coordination
- Serve as a point of contact between SLT members and internal/external stakeholders.
- Draft, proofread, and manage correspondence, ensuring accuracy and professionalism.
- Organise and coordinate executive‑led projects, strategic meetings, and off‑site events.
- Supporting on follow‑up on action items and SLT priorities.
- Operational & Event Support
- Manage document control, filing systems, and data organisation.
- Liaise with internal departments and external partners.
- Supporting the planning and co‑ordination of large‑scale company events, conferences, and roadshows.
- Judgement and initiative
- Proactive mindset
- Adaptability
Experience
- Key Skills, Experience & Requirements
- 2-5+ years of administrative or executive support experience, including:
- Supporting leaders, directors, or C‑suite.
- Managing complex and ever‑changing calendars.
- Coordinating travel, accommodation, and itineraries.
- Organising leadership meetings, off‑sites, board meetings, and company events.
- Handling confidential and commercially sensitive information with discretion.
- Managing expenses, purchase orders, and administrative budgets.
- Coordinating projects and following up on actions to ensure deadlines are met.
- Building relationships with internal and external stakeholders at all levels.
Skills
- Strong attention to detail
- Stakeholder management
- Excellent communication
- Ownership and accountability
- #J-18808-Ljbffr
Management Assistant in Oldbury employer: Rubix UKII
Deritend, part of the Rubix Group, is an exceptional employer that values its employees by fostering a collaborative and supportive work culture. With a commitment to employee growth through continuous development opportunities and a focus on health and safety, we ensure that our team members thrive in a dynamic environment. Located in Deritend, we offer the chance to work with prestigious clients while being part of a company that has a rich history and a strong reputation in optimising asset performance.
StudySmarter Expert Advice🤫
We think this is how you could land Management Assistant in Oldbury
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Rubix UKII.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Rubix UKII.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Management Assistant in Oldbury
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Rubix UKII.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Rubix UKII. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Rubix UKII
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Rubix UKII, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Rubix UKII, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Rubix UKII could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Rubix UKII as they’re likely seeking a candidate who can enhance their workplace culture.
