At a Glance
- Tasks: Manage supplier accounts and process invoices while resolving queries.
- Company: Join a dynamic team in a fast-paced environment.
- Benefits: Competitive salary, flexible hours, and opportunities for growth.
- Other info: Great chance to develop your skills and build valuable relationships.
- Why this job: Be part of a crucial team that keeps the business running smoothly.
- Qualifications: Experience in Accounts Payable or similar fast-paced roles.
The predicted salary is between 25000 - 32000 £ per year.
This role is responsible for maintaining, managing, and controlling supplier accounts, ensuring the timely processing of supplier invoices, and managing relationships with internal and external stakeholders. The role includes resolving queries, attending meetings, and handling ad‑hoc requests within the Accounts Payable Team.
Responsibilities
- Resolve product or carriage variances outside of agreed tolerance.
- Investigate quantity received discrepancies (POD).
- Monitor and investigate daily personal workflow.
- Prioritise workload to meet targets.
- Process supplier invoices via OCR or manual match.
- Ensure proper authorisation for non‑matching invoices and educate relevant branch.
- Resolve "on stop" accounts as highest priority.
- Liaise with suppliers to resolve external queries promptly and efficiently.
- Arrange supplier meetings when required.
- Attend monthly meetings with line managers to give updates on accounts and queries.
- Consult regional managers/central buyers on problematic supplier accounts.
- Check statements that are not reconciled monthly.
- Create and maintain relationships with internal and external customers.
- Process invoicing, reconcile direct debits and manage invoicing queries for property invoicing (rent, rates, utility spend).
- Attend monthly meetings to discuss utility spend queries and related accruals with finance colleagues.
Qualifications
- Previous experience in an Accounts Payable role or a fast‑paced environment.
- Ability to thrive in a high‑volume role.
- Pro‑active problem‑solving mindset.
- Excellent communication skills to maintain internal and external stakeholder relationships.
- Positive can‑do attitude.
- Self‑motivated.
- Willingness to take responsibility for the role.
- Ability to work well under pressure.
- Commercially aware.
- Analytical mindset.
- High attention to detail.
- Strong organisational skills.
- Basic level of Excel knowledge (V‑lookups).
Accounts Payable Clerk employer: Rubix Academy
Join a dynamic team as an Accounts Payable Clerk where you will thrive in a supportive work culture that values collaboration and proactive problem-solving. Our company offers excellent employee growth opportunities, including training and development programmes tailored to enhance your skills, all while enjoying the benefits of working in a vibrant location that fosters innovation and teamwork.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Payable Clerk
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, especially those who work in accounts payable. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on common accounts payable scenarios. Think about how you’d handle discrepancies or supplier queries. We want you to show off that problem-solving mindset and attention to detail!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds. Plus, it shows you’re proactive and genuinely interested in the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Accounts Payable Clerk
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in Accounts Payable or similar roles. We want to see how your skills match the job description, so don’t be shy about showcasing your problem-solving abilities and attention to detail!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that relate to managing supplier accounts and resolving queries, as this will show us you understand the role.
Show Off Your Communication Skills:Since this role involves liaising with suppliers and internal stakeholders, make sure your application reflects your excellent communication skills. We love candidates who can convey their thoughts clearly and effectively!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining the StudySmarter family!
How to prepare for a job interview at Rubix Academy
✨Know Your Numbers
Brush up on your knowledge of accounts payable processes and key metrics. Be ready to discuss how you've handled supplier invoices, reconciled accounts, or resolved discrepancies in the past. This shows you’re not just familiar with the role but have practical experience that can benefit the team.
✨Showcase Your Problem-Solving Skills
Prepare examples of how you've tackled challenges in previous roles. Whether it’s resolving a complex query or managing a high-volume workload, having specific instances ready will demonstrate your proactive mindset and ability to thrive under pressure.
✨Communicate Effectively
Since this role involves liaising with both internal and external stakeholders, practice articulating your thoughts clearly. Think about how you would explain a complex issue to someone without a finance background. Good communication can set you apart from other candidates.
✨Be Organised and Detail-Oriented
Bring along any relevant documents or notes that showcase your organisational skills. Discuss how you prioritise tasks and manage your time effectively, especially in a fast-paced environment. Highlighting your attention to detail will reassure them that you can handle the intricacies of accounts payable.
