At a Glance
- Tasks: Oversee office operations and manage financial administration for a dynamic construction company.
- Company: Join Rubik Builders, a leader in decarbonisation and renewable projects.
- Benefits: Competitive salary, full-time hours, and a central Wellington location.
- Other info: Great opportunity for career growth in a supportive environment.
- Why this job: Be the backbone of our team and make a real impact in a growing industry.
- Qualifications: Experience in office management and proficiency in QuickBooks and Microsoft Office.
The predicted salary is between 25000 - 28000 € per year.
About Rubik Builders
Rubik Builders Limited is a Telford-based construction and retrofit contractor specialising in multi-measure decarbonisation, renewables, and retrofit works. Holding PAS 2035 and MCS accreditations, we deliver projects across the Midlands for housing associations, local authorities, and Tier 1 contractors on established frameworks including Fusion21 and Aster Wave 3.
We are looking for a highly organised and proactive Office Manager to join our Wellington office. Reporting directly to the Managing Director, you will be the operational backbone of the business — owning the day-to-day financial administration, managing office operations, and acting as the first point of contact for the MD and wider team.
Financial Administration- Process monthly payroll accurately and on time
- Manage day-to-day bookkeeping in QuickBooks — purchase ledger, sales ledger, and bank reconciliation
- Liaise with the company accountant on VAT returns, month-end, and financial reporting
- Monitor petty cash and manage company expense claims
- Manage office supplies, facilities, and day-to-day operational requirements
- Support new starter onboarding including contracts, HR records, and NEST pension enrolment
- Coordinate with site teams and subcontractors on administrative matters
- Assist with document control and filing in line with company procedures
- Competent user of QuickBooks or equivalent bookkeeping software
- Experience processing or supporting payroll
- Strong Microsoft Office skills — particularly Word, Excel, and Outlook
- Familiarity with Signable or similar digital contract platforms
- Experience supporting HR administration
Salary of £25,000 – £28,000 per annum depending on experience
Full time, Monday to Friday
Central Wellington office location — easily accessible from Telford and surrounding areas
Office Supervisor in Telford employer: Rubik Builders Limited
Rubik Builders Limited is an exceptional employer, offering a dynamic work environment in the heart of Wellington. With a strong focus on employee growth and development, we provide comprehensive training opportunities and a supportive culture that values teamwork and innovation. Our commitment to sustainability and community impact makes working here not just a job, but a meaningful career choice.
StudySmarter Expert Advice🤫
We think this is how you could land Office Supervisor in Telford
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and office management sectors. Attend local events or join online forums where you can meet people from Rubik Builders or similar companies. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for that interview! Research Rubik Builders and understand their projects and values. Think about how your skills in financial administration and office management can contribute to their mission. Practise common interview questions and be ready to showcase your experience with QuickBooks and Microsoft Office.
✨Tip Number 3
Follow up after applying! If you’ve submitted your application through our website, don’t hesitate to send a friendly email to express your enthusiasm for the role. A little nudge can go a long way in keeping your application top of mind.
✨Tip Number 4
Showcase your organisational skills! During interviews or networking, share specific examples of how you've managed office operations or supported payroll processes in previous roles. Highlighting your proactive approach will make you stand out as the ideal candidate for the Office Supervisor position.
We think you need these skills to ace Office Supervisor in Telford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Supervisor role. Highlight your experience in financial administration and office management, and don’t forget to mention your skills with QuickBooks and Microsoft Office. We want to see how you can be the operational backbone of our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for Rubik Builders. Share specific examples of your past experiences that relate to the job description, especially around payroll processing and managing office operations. We love a good story!
Show Off Your Organisational Skills:As an Office Supervisor, being organised is key. In your application, give us a glimpse of how you manage your time and tasks effectively. Whether it's through bullet points or a brief overview, show us how you keep everything running smoothly!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about who we are and what we do at Rubik Builders!
How to prepare for a job interview at Rubik Builders Limited
✨Know Your Numbers
Since the role involves financial administration, brush up on your knowledge of QuickBooks and basic bookkeeping principles. Be ready to discuss how you've managed payroll or bookkeeping in previous roles, as this will show your competence and confidence in handling financial tasks.
✨Showcase Your Organisational Skills
As an Office Supervisor, being organised is key. Prepare examples of how you've successfully managed office operations or streamlined processes in the past. This could include anything from managing supplies to coordinating with teams, so have those stories ready to share!
✨Familiarise Yourself with Company Procedures
Research Rubik Builders and understand their projects and values. Knowing about their work in decarbonisation and renewables can help you align your answers with their mission. It shows you're genuinely interested and can contribute to their goals.
✨Prepare Questions for Them
Interviews are a two-way street! Think of insightful questions to ask about the company culture, team dynamics, or specific projects. This not only demonstrates your interest but also helps you gauge if the company is the right fit for you.
