At a Glance
- Tasks: Manage office operations and financial administration while supporting the MD and team.
- Company: Join a growing construction company with a strong reputation and close-knit team.
- Benefits: Competitive salary, full-time hours, and a supportive work environment.
- Other info: Enjoy a varied role with direct exposure to decision-making at the MD level.
- Why this job: Be the backbone of the business and make a real impact in a dynamic role.
- Qualifications: Experience in office management and proficiency in QuickBooks and Microsoft Office.
The predicted salary is between 25000 - 28000 £ per year.
Rubik Builders Limited is a Telford-based construction and retrofit contractor specialising in multi-measure decarbonisation, renewables, and retrofit works. Holding PAS 2035 and MCS accreditations, we deliver projects across the Midlands for housing associations, local authorities, and Tier 1 contractors on established frameworks including Fusion21 and Aster Wave 3. We are a growing SME with a close-knit team and a strong reputation in our sector. This is a business where your contribution is visible, valued, and directly supports the MD and the wider operation.
The Role
We are looking for a highly organised and proactive Office Manager to join our Wellington office. Reporting directly to the Managing Director, you will be the operational backbone of the business — owning the day-to-day financial administration, managing office operations, and acting as the first point of contact for the MD and wider team. This is a genuinely varied role that carries real responsibility. You will need to be dependable, discreet, and confident managing multiple priorities simultaneously in a fast-paced SME environment.
Key Responsibilities
- Process monthly payroll accurately and on time
- Manage day-to-day bookkeeping in QuickBooks — purchase ledger, sales ledger, and bank reconciliation
- Process supplier invoices, raise sales invoices, and manage payment runs
- Liaise with the company accountant on VAT returns, month-end, and financial reporting
- Monitor petty cash and manage company expense claims
- Act as gatekeeper for the Managing Director — managing correspondence, calls, and diary
- Maintain and organise company records, contracts, and compliance documentation
- Manage office supplies, facilities, and day-to-day operational requirements
- Support new starter onboarding including contracts, HR records, and NEST pension enrolment
- Coordinate with site teams and subcontractors on administrative matters
- Assist with document control and filing in line with company procedures
What We Are Looking For
- Proven experience in an office management, senior administrator, or equivalent role
- Competent user of QuickBooks or equivalent bookkeeping software
- Experience processing or supporting payroll
- Strong Microsoft Office skills — particularly Word, Excel, and Outlook
- Excellent organisational skills with the ability to manage competing priorities
- Discreet and professional when handling confidential information
- Strong written and verbal communication skills
- Experience in a construction, property, or trades business
- Familiarity with Signable or similar digital contract platforms
What We Offer
- Salary of £25,000 – £28,000 per annum depending on experience
- Full time, Monday to Friday
- Central Wellington office location — easily accessible from Telford and surrounding areas
- A varied and autonomous role with direct exposure to MD-level decision making
- A supportive, close-knit team within a growing, accredited, and award-recognised business
Office Manager in Telford employer: Rubik Builders Limited
Rubik Builders Limited is an excellent employer, offering a supportive and close-knit work culture in the heart of Wellington. As an Office Manager, you will enjoy a varied role with direct exposure to decision-making at the MD level, alongside opportunities for professional growth within a growing SME that values your contributions. With competitive salary packages and a commitment to employee development, this is a place where your skills can truly shine.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in Telford
✨Tip Number 1
Network like a pro! Reach out to people in the construction and property sectors, especially those who might know someone at Rubik Builders. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by researching the company’s projects and values. Show us you’re genuinely interested in what we do and how you can contribute to our mission of decarbonisation and renewables.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want to see your personality shine through, so don’t be afraid to let us know what makes you tick!
✨Tip Number 4
Apply directly through our website! It shows initiative and gives us a chance to see your enthusiasm right from the start. Plus, it’s the best way to ensure your application lands in the right hands.
We think you need these skills to ace Office Manager in Telford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your office management experience and any relevant software knowledge, like QuickBooks, to show us you’re the right fit for the role.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you want to work with us at Rubik Builders Limited and how your background aligns with our mission. Be genuine and let your personality come through!
Showcase Your Organisational Skills:Since we’re looking for someone highly organised, give examples in your application of how you've successfully managed multiple priorities in previous roles. This will help us see how you can thrive in our fast-paced environment.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Rubik Builders Limited
✨Know Your Numbers
As an Office Manager, you'll be handling financial administration. Brush up on your QuickBooks skills and be ready to discuss your experience with payroll processing and bookkeeping. Being able to talk confidently about these topics will show that you're prepared for the role.
✨Showcase Your Organisational Skills
This role requires excellent organisational abilities. Prepare examples of how you've managed multiple priorities in previous jobs. Think about specific situations where you successfully juggled tasks and kept everything running smoothly — this will demonstrate your capability to thrive in a fast-paced environment.
✨Communicate Clearly
Strong written and verbal communication skills are essential. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview, as this shows your interest in the role and the company.
✨Understand the Company Culture
Rubik Builders Limited values a close-knit team and visible contributions. Research the company’s projects and values, and think about how your personal work ethic aligns with their culture. This will help you convey why you’d be a great fit for their team.
