At a Glance
- Tasks: Manage office operations and financial administration while supporting the MD.
- Company: Join a growing SME with a strong reputation in construction and retrofit.
- Benefits: Be part of a close-knit team where your contributions are valued.
- Other info: Great opportunity for career growth in a supportive workplace.
- Why this job: Take on real responsibility in a dynamic, fast-paced environment.
- Qualifications: Organised, proactive, and able to manage multiple priorities effectively.
The predicted salary is between 30000 - 40000 € per year.
About Rubik Builders
Rubik Builders Limited is a Telford-based construction and retrofit contractor specialising in multi-measure decarbonisation, renewables, and retrofit works. Holding PAS 2035 and MCS accreditations, we deliver projects across the Midlands for housing associations, local authorities, and Tier 1 contractors on established frameworks including Fusion21 and Aster Wave 3. We are a growing SME with a close-knit team and a strong reputation in our sector. This is a business where your contribution is visible, valued, and directly supports the MD and the wider operation.
The Role
We are looking for a highly organised and proactive Office Manager to join our Wellington office. Reporting directly to the Managing Director, you will be the operational backbone of the business — owning the day-to-day financial administration, managing office operations, and acting as the first point of contact for the MD and wider team. This is a genuinely varied role that carries real responsibility. You will need to be dependable, discreet, and confident managing multiple priorities simultaneously in a fast-paced SME environment.
Key Responsibilities
- Financial Administration
- Process monthly payroll accurately and on time
- Manage day-to-day bookkeeping in QuickBooks — purchase ledger, sales ledger, and bank reconciliation
- Process supplier invoices, raise sales invoices, and manage payment runs
- Liaise with the company accountant on VAT returns, month-end, and financial reporting
- Monitor petty cash and manage company expense claims
Office Manager employer: Rubik Builders Limited
Rubik Builders Limited is an exceptional employer located in Telford, offering a dynamic work environment where your contributions are not only recognised but also integral to the company's success. With a strong focus on employee growth and a close-knit team culture, we provide opportunities for professional development while working on impactful projects in decarbonisation and renewables. Join us to be part of a reputable SME that values innovation and teamwork, ensuring that every day brings meaningful challenges and rewards.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to people in the construction and retrofit industry, especially those connected to Rubik Builders. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by researching the company’s projects and values. Show us you’re genuinely interested in what we do and how you can contribute to our mission of decarbonisation and renewables.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want to see your personality shine through, so don’t be afraid to let us know what makes you tick!
✨Tip Number 4
Apply directly through our website! It shows initiative and gives us a chance to see your enthusiasm right from the start. Plus, it’s the best way to ensure your application lands in the right hands.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Manager role. Highlight your experience in financial administration and office operations, as these are key for us at Rubik Builders. Use specific examples that showcase your skills in managing multiple priorities.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Tell us why you’re the perfect fit for our team. Mention your proactive approach and how you can support the MD and the wider operation. Keep it engaging and personal!
Showcase Relevant Skills:We want to see your organisational skills and attention to detail. Make sure to mention your experience with QuickBooks and any bookkeeping tasks you've handled. This will show us you’re ready to hit the ground running!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us. Plus, it’s super easy!
How to prepare for a job interview at Rubik Builders Limited
✨Know Your Numbers
As an Office Manager, you'll be handling financial administration. Brush up on your knowledge of bookkeeping and QuickBooks before the interview. Be ready to discuss your experience with payroll, invoicing, and financial reporting, as this will show you understand the role's core responsibilities.
✨Showcase Your Organisational Skills
This role requires someone who can manage multiple priorities in a fast-paced environment. Prepare examples from your past experiences where you've successfully juggled various tasks or projects. Highlight how your organisational skills have contributed to the efficiency of your previous workplaces.
✨Be Proactive and Discreet
The job description mentions the need for discretion and proactivity. Think of instances where you've had to handle sensitive information or take initiative without being prompted. This will demonstrate that you can be trusted with important responsibilities and are ready to support the MD effectively.
✨Understand the Company Culture
Rubik Builders is a close-knit team with a strong reputation. Research the company’s values and recent projects. During the interview, express how your personal values align with theirs and how you can contribute to their positive work environment. This shows you're not just looking for a job, but a place where you can truly belong.
