At a Glance
- Tasks: Manage office operations and financial administration while supporting the Managing Director.
- Company: Join a growing construction firm with a strong reputation and close-knit team.
- Benefits: Competitive salary, full-time hours, and a supportive work environment.
- Other info: Central Wellington location, easily accessible from Telford.
- Why this job: Gain valuable experience in a varied role with direct exposure to decision-making.
- Qualifications: Experience in office management and proficiency in QuickBooks required.
The predicted salary is between 25000 - 28000 € per year.
About Rubik Builders
Rubik Builders Limited is a Telford-based construction and retrofit contractor specialising in multi-measure decarbonisation, renewables, and retrofit works. Holding PAS 2035 and MCS accreditations, we deliver projects across the Midlands for housing associations, local authorities, and Tier 1 contractors on established frameworks including Fusion21 and Aster Wave 3. We are a growing SME with a close-knit team and a strong reputation in our sector. This is a business where your contribution is visible, valued, and directly supports the MD and the wider operation.
The Role
We are looking for a highly organised and proactive Office Manager to join our Wellington office. Reporting directly to the Managing Director, you will be the operational backbone of the business — owning the day-to-day financial administration, managing office operations, and acting as the first point of contact for the MD and wider team. This is a genuinely varied role that carries real responsibility. You will need to be dependable, discreet, and confident managing multiple priorities simultaneously in a fast-paced SME environment.
Key Responsibilities
- Financial Administration
- Process monthly payroll accurately and on time
- Manage day-to-day bookkeeping in QuickBooks — purchase ledger, sales ledger, and bank reconciliation
- Process supplier invoices, raise sales invoices, and manage payment runs
- Liaise with the company accountant on VAT returns, month-end, and financial reporting
- Monitor petty cash and manage company expense claims
- Office & Administrative Management
- Act as gatekeeper for the Managing Director — managing correspondence, calls, and diary
- Maintain and organise company records, contracts, and compliance documentation
- Manage office supplies, facilities, and day-to-day operational requirements
- Support new starter onboarding including contracts, HR records, and NEST pension enrolment
- Coordinate with site teams and subcontractors on administrative matters
- Assist with document control and filing in line with company procedures
What We Are Looking For
Essential
- Proven experience in an office management, senior administrator, or equivalent role
- Competent user of QuickBooks or equivalent bookkeeping software
- Experience processing or supporting payroll
- Strong Microsoft Office skills — particularly Word, Excel, and Outlook
- Excellent organisational skills with the ability to manage competing priorities
- Discreet and professional when handling confidential information
- Strong written and verbal communication skills
Desirable
- Experience in a construction, property, or trades business
- Familiarity with Signable or similar digital contract platforms
- Experience supporting HR administration
What We Offer
- Salary of £25,000 – £28,000 per annum depending on experience
- Full time, Monday to Friday
- Central Wellington office location — easily accessible from Telford and surrounding areas
- A varied and autonomous role with direct exposure to MD-level decision making
- A supportive, close-knit team within a growing, accredited, and award-recognised business
Office Manager in Newport employer: Rubik Builders Limited
Rubik Builders Limited is an exceptional employer located in Wellington, Telford, offering a supportive and close-knit work environment where your contributions are both visible and valued. As a growing SME in the construction sector, we provide our employees with meaningful roles that carry real responsibility, alongside opportunities for professional growth and direct exposure to senior management decision-making. With competitive salaries and a commitment to employee well-being, Rubik Builders is dedicated to fostering a culture of collaboration and excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in Newport
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and property sectors. Attend local events or join online forums where you can meet people from companies like Rubik Builders. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Be proactive! Don’t just wait for job postings to appear. If you’re keen on working with us at Rubik Builders, send a speculative application through our website. Show us your enthusiasm and how your skills can benefit our team!
✨Tip Number 3
Prepare for interviews by researching our company values and recent projects. Tailor your answers to reflect how your experience aligns with our mission in decarbonisation and renewables. We love seeing candidates who are genuinely interested in what we do!
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in making a lasting impression. It shows you’re professional and truly interested in the role. Plus, it keeps you on our radar as we make our hiring decisions.
We think you need these skills to ace Office Manager in Newport
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your experience with financial administration and office management, as these are key for us at Rubik Builders.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your organisational skills and how you can manage multiple priorities in a fast-paced environment like ours.
Showcase Relevant Experience:When filling out your application, be sure to include any relevant experience with QuickBooks or payroll processing. We want to see how your background aligns with what we do at Rubik Builders.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates from our team!
How to prepare for a job interview at Rubik Builders Limited
✨Know Your Numbers
As an Office Manager, you'll be handling financial administration. Brush up on your QuickBooks skills and be ready to discuss your experience with payroll and bookkeeping. Being able to talk confidently about these topics will show that you're the right fit for the role.
✨Showcase Your Organisational Skills
This role requires excellent organisational abilities. Prepare examples of how you've managed multiple priorities in previous jobs. Think about specific situations where you successfully juggled tasks and kept everything running smoothly.
✨Be Ready to Discuss Confidentiality
You'll be dealing with sensitive information, so it's crucial to demonstrate your discretion. Have a few anecdotes ready that highlight your professionalism when handling confidential matters. This will reassure them that they can trust you with important information.
✨Familiarise Yourself with the Company
Research Rubik Builders and their projects. Understanding their focus on decarbonisation and renewables will help you align your answers with their values. Showing genuine interest in the company will make you stand out as a candidate who is not just looking for any job, but specifically this one.
