At a Glance
- Tasks: Manage finances and operations to keep the business running smoothly.
- Company: Values-driven family business that prioritises its people.
- Benefits: £28,000 salary, 25 days holiday, pension contributions, and social events.
- Other info: Enjoy a variety of tasks and excellent career growth opportunities.
- Why this job: Make a real impact in a dynamic role with full training and support.
- Qualifications: Experience in administration, finance, or customer service is essential.
If you're the kind of person who takes pride in keeping things accurate and organised, and you like knowing your work genuinely keeps a business running smoothly, this could be a great fit. This is a newly created role with real breadth, sitting across both operations and finance in a values-driven, family business that looks after its people.
As an Operations and Finance Administrator, you will benefit from:
- Full training and ongoing support from day one
- 25 days holiday plus public bank holidays
- Occupational sick pay and company pension with up to 5% employer contribution
- Bike to Work scheme (up to £1,200 loan), social events, and Long Service Awards
Your responsibilities will include:
- Processing invoices, payments, and credit notes, and allocating funds accurately to the correct accounts
- Setting up Direct Debits via GoCardless and handling telephone-based credit control
- Booking and coordinating service visits for maintenance contracts
- Reviewing and improving internal procedures to streamline operations from sales through to invoicing
- Issuing weekly statements and supporting management with reporting and presentations
Your experience will include:
- Administration experience in a finance, operations, or customer-facing office environment
- Confident telephone manner, comfortable with customer queries and credit control conversations
- Strong working knowledge of MS Office and Google Workspace, with high attention to detail
- Experience with an ERP system is advantageous (ideally Odoo, though not essential)
- A background in a technical, communications, or manufacturing environment is a bonus
If you're a methodical, dependable administrator who enjoys variety and takes ownership of your work, this is a role where you can genuinely make your mark. Apply today with an up-to-date CV or call Harriet at Rubicon for more information.
Operations & Finance Administrator employer: Rubicon Recruitment
Join a values-driven family business in Bournemouth as an Operations and Finance Administrator, where your meticulous nature will be celebrated. Enjoy a supportive work culture with full training, generous holiday allowances, and a range of employee benefits including a Bike to Work scheme and a company pension plan. This role offers you the chance to grow within a dynamic environment that prioritises both personal and professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Operations & Finance Administrator
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the values and mission of the business. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills in finance and operations can directly benefit the company, especially in streamlining processes.
✨Tip Number 3
Don’t forget to ask questions! At the end of your interview, have a couple of thoughtful questions ready about the role or the team. This shows you're engaged and gives you a chance to find out if the job is right for you too.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It keeps you fresh in their minds and shows your enthusiasm for the role. Plus, it’s a great opportunity to reiterate why you’re the perfect fit!
We think you need these skills to ace Operations & Finance Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your admin experience in finance or operations, and don’t forget to showcase your attention to detail!
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re the perfect fit for this role. Share specific examples of how you've kept things organised and accurate in previous jobs, and let your personality shine through!
Show Off Your Tech Skills:Since we value tech-savvy candidates, mention your experience with MS Office, Google Workspace, or any ERP systems like Odoo. If you’ve improved processes using these tools, definitely include that!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Rubicon Recruitment
✨Know Your Numbers
As an Operations and Finance Administrator, you'll be dealing with invoices and payments. Brush up on basic financial concepts and be ready to discuss how you've handled similar tasks in the past. This shows you’re not just familiar with the role but also confident in your abilities.
✨Showcase Your Organisational Skills
This role requires a keen eye for detail and strong organisational skills. Prepare examples of how you've kept things organised in previous roles, whether it’s managing schedules or streamlining processes. Use specific instances to illustrate your methodical approach.
✨Familiarise Yourself with ERP Systems
While experience with Odoo is a bonus, showing that you understand how ERP systems work can set you apart. If you’ve used any similar systems, be ready to discuss your experience and how it helped improve efficiency in your previous roles.
✨Prepare for Customer Interactions
Since the job involves handling customer queries and credit control conversations, think about how you would approach these situations. Prepare to share examples of how you've successfully managed customer interactions, especially in challenging scenarios.
