At a Glance
- Tasks: Support daily operations and keep orders moving in a friendly office environment.
- Company: Established welding and fabrication business in Poole with a close-knit team.
- Benefits: £30,000 salary, 25 days holiday, early finish on Fridays, and growth opportunities.
- Other info: Enjoy variety in tasks and a supportive team atmosphere.
- Why this job: Make a real difference with your organisational skills in a dynamic role.
- Qualifications: Strong organisational skills and confident communication; MRP experience is a plus.
The predicted salary is between 30000 - 30000 € per year.
Join a well‑established welding & fabrication business in Poole as an Administration Assistant. You'll join a small, friendly office team in a focused environment, supporting smooth day‑to‑day operations across the office and production workflow. If you enjoy variety, accuracy, and getting things done, you'll thrive here.
About the Role
You’ll be central to keeping orders moving, customers informed, and documentation accurate, helping the business run efficiently every day. The standard hours are Monday to Thursday 7:30am – 4:30pm, and Friday 7:30am – 12:30.
What’s in it for You
- 25 days + BH’s
- Opportunity to take on more responsibility
- 12:30 early finish Friday!
- Work within a small, supportive, close‑knit team.
Key Responsibilities
- Answer incoming calls and direct queries professionally
- Communicate with customers and suppliers via phone and email
- Enter new orders into the system and generate job cards for shop‑floor production
- Create delivery notes and ensure accurate documentation is included
- Maintain and respond to customer order books
- Update and manage internal production schedules
- Scan and save documents (delivery notes, work orders, supplier paperwork, inspection reports)
- Use the MRP system to allocate material to laser‑cut parts
- Create new parts on the system for quotation purposes
- Carry out general office duties (photocopying, filing, etc.)
- Organise couriers and manage outgoing post via Royal Mail / DHL
What We’re Looking For
- Strong organisational skills and attention to detail
- Confident communication skills, both written and verbal
- Ability to manage multiple tasks and prioritise effectively
- Comfortable using computer systems and learning new software
- MRP experience is beneficial but not essential—full training provided
- A positive, can‑do attitude and willingness to support the wider team
If you’re looking for a role where your organisation and attention to detail genuinely make a difference, and where each day brings something a little different, we’d love to hear from you.
Office Administrator in England employer: Rubicon Recruitment
Join a well-established welding and fabrication business in Poole, where you will be part of a small, friendly office team dedicated to supporting smooth operations. With a focus on employee growth, you will enjoy 25 days of annual leave plus bank holidays, an early finish on Fridays, and the opportunity to take on more responsibilities in a supportive environment that values your contributions.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator in England
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Office Administrator role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how your skills can contribute to their success. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice common interview questions with a friend or in front of a mirror. Focus on showcasing your organisational skills and attention to detail, as these are key for the Office Administrator position.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Administrator in England
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Administrator role. Highlight your organisational skills and any relevant experience in administration or customer service to catch our eye!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re excited about joining our friendly team in Poole. Don’t forget to mention how your skills align with the job description.
Be Clear and Concise:When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and make sure your key points stand out!
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss any important updates from our team!
How to prepare for a job interview at Rubicon Recruitment
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Office Administrator. Familiarise yourself with tasks like managing orders, communicating with customers, and using MRP systems. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since strong organisational skills are key for this role, prepare examples from your past experiences where you've successfully managed multiple tasks or improved efficiency. Be ready to discuss how you prioritise tasks and keep everything on track, as this will resonate well with the interviewers.
✨Practice Your Communication Skills
As you'll be communicating with customers and suppliers, practice articulating your thoughts clearly and confidently. Consider doing mock interviews with a friend or family member, focusing on how you would handle phone calls or emails in a professional setting.
✨Bring a Positive Attitude
A can-do attitude is essential for fitting into a small, close-knit team. During the interview, express your enthusiasm for the role and your willingness to support your colleagues. Share examples of how you've contributed positively to team dynamics in previous jobs.
