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For Companies At a Glance
- Tasks: Support daily operations and keep orders moving in a friendly office environment.
- Company: Join a well-established welding and fabrication business in Poole.
- Benefits: Enjoy 25 days holiday, early finishes on Fridays, and opportunities for growth.
- Why this job: Make a real impact with your organisational skills in a supportive team.
- Qualifications: Strong organisational skills and a positive attitude are key.
- Other info: Full training provided; no MRP experience needed!
The predicted salary is between 24000 - 32000 £ per year.
Join a well-established welding & fabrication business in Poole as an Administration Assistant. You will join a small, friendly office team in a focused environment, supporting smooth day-to-day operations across the office and production workflow. If you enjoy variety, accuracy, and getting things done, you will thrive here.
About the Role
You will be central to keeping orders moving, customers informed, and documentation accurate, helping the business run efficiently every day. The standard hours are Monday to Thursday 7:30am - 4:30pm, and Friday 7:30am - 12:30.
What’s in it for You
- 25 days + BH's
- Opportunity to take on more responsibility
- 12:30 early finish Friday!
- Work within a small, supportive, close-knit team.
Key Responsibilities
- Answer incoming calls and direct queries professionally
- Communicate with customers and suppliers via phone and email
- Enter new orders into the system and generate job cards for shop-floor production
- Create delivery notes and ensure accurate documentation is included
- Maintain and respond to customer order books
- Update and manage internal production schedules
- Scan and save documents (delivery notes, work orders, supplier paperwork, inspection reports)
- Use the MRP system to allocate material to laser-cut parts
- Create new parts on the system for quotation purposes
- Carry out general office duties (photocopying, filing, etc.)
- Organise couriers and manage outgoing post via Royal Mail / DHL
What We’re Looking For
- Strong organisational skills and attention to detail
- Confident communication skills, both written and verbal
- Ability to manage multiple tasks and prioritise effectively
- Comfortable using computer systems and learning new software
- MRP experience is beneficial but not essential - full training provided
- A positive, can-do attitude and willingness to support the wider team
If you’re looking for a role where your organisation and attention to detail genuinely make a difference, and where each day brings something a little different, we’d love to hear from you.
Administration Assistant in Poole) employer: Rubicon Recruitment Group
Contact Detail:
Rubicon Recruitment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant in Poole)
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on the welding and fabrication industry. Understanding their products and services will help you connect with the team and show that you're genuinely interested in the role.
✨Tip Number 2
Practice your communication skills! Since you'll be handling calls and emails, it’s crucial to sound confident and professional. Try role-playing with a friend or family member to get comfortable with common scenarios you might face.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed multiple tasks in the past. Whether it's through a project at school or a previous job, having real-life examples will make you stand out as the perfect fit for this busy role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the extra step to engage with us directly.
We think you need these skills to ace Administration Assistant in Poole)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administration Assistant role. Highlight your organisational skills and any relevant experience that shows you can handle multiple tasks and keep things running smoothly.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. Mention how your skills align with what we’re looking for, especially your attention to detail and communication abilities.
Show Off Your Tech Skills: Since we use various computer systems, it’s a good idea to mention any software you’re comfortable with. If you have experience with MRP systems, definitely highlight that, but don’t worry if you don’t – we provide training!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Rubicon Recruitment Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Administration Assistant. Familiarise yourself with tasks like managing orders, communicating with customers, and using MRP systems. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since strong organisational skills are key for this role, prepare examples from your past experiences where you've successfully managed multiple tasks or improved efficiency. Be ready to discuss how you prioritise tasks and keep everything on track, as this will resonate well with the interviewers.
✨Practice Your Communication Skills
As you'll be communicating with customers and suppliers, practice clear and confident communication. You might want to role-play common scenarios, like answering a customer query or explaining a process. This will help you feel more at ease during the interview and showcase your verbal skills.
✨Bring a Positive Attitude
A positive, can-do attitude is essential for fitting into their friendly office environment. During the interview, express your enthusiasm for the role and your willingness to support the team. Share examples of how you've tackled challenges with a positive mindset in the past.
