At a Glance
- Tasks: Manage purchase orders, stock records, and supplier communication to ensure smooth operations.
- Company: Fast-growing eCommerce group with a dynamic and collaborative culture.
- Benefits: Salary up to £30,000, flexible hours, training opportunities, and exciting social events.
- Other info: Perfect for detail-oriented individuals looking to grow in purchasing and supply chain.
- Why this job: Join a vibrant team and play a key role in product launches and stock management.
- Qualifications: 1 year admin experience, ERP knowledge, and strong Excel skills required.
The predicted salary is between 24000 - 36000 £ per year.
A fast-scaling, multi-brand direct-to-consumer eCommerce group is seeking a Purchasing Administrator to support the efficiency and accuracy of its purchasing and stock management operations at its Poole-based head office. This is a fully office-based role, central to ensuring seamless stock availability, supplier coordination, and effective communication across key departments including Marketing, Warehouse, and Customer Care.
As Purchasing Administrator, you will take ownership of purchase order processing, ERP data management, and supplier liaison. You’ll ensure inbound stock is tracked accurately, internal systems remain up to date, and teams across the business are informed of stock availability. You will also support new product launches, manage back orders and discontinued lines, and help maintain smooth day-to-day operations. This role is ideal for someone highly organised, detail-driven, and commercially aware, who enjoys working cross-functionally and takes pride in operational accuracy.
What’s on Offer
- Office-based role in Poole
- Flexible working hours (following probation period)
- Training and development opportunities
- Exciting social events, including trips abroad
- Salary up to £30,000 DOE
Key Responsibilities
- Maintain accurate data entry and stock records within the ERP system
- Raise purchase orders and liaise with suppliers regarding inbound stock
- Provide regular updates to internal teams on stock availability
- Manage back orders, ensuring timely resolution
- Update task boards to support smooth new product launches
- Manage discontinued product lines and related system updates
- Provide ad-hoc administrative support to wider teams as required
Experience & Skills Required
- Minimum 1 year of experience in an administrative role
- Experience working with ERP systems and maintaining accurate data records
- Familiarity with purchasing processes and supplier communication (preferred)
- Proficient in Microsoft Excel for reporting, data analysis, and stock monitoring
- Strong attention to detail and organisational skills
- Confident communicator with the ability to liaise effectively with suppliers and internal teams
If you’re an organised and detail-oriented administrator looking to develop your career within purchasing and supply chain operations, this is an excellent opportunity to join a collaborative and growing organisation.
Purchasing Administrator in Poole employer: Rubicon Recruitment Agency
Rubicon Recruitment Agency is an excellent employer, offering a structured work environment in Yeovil that fosters career growth for Warehouse Operatives. With immediate start opportunities and long-term prospects, employees benefit from a supportive culture that values reliability and efficiency, making it an ideal place for those seeking meaningful and rewarding employment.
Contact Details:
Rubicon Recruitment Agency Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Purchasing Administrator in Poole
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their products and how they operate. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and skills confidently when it counts.
✨Tip Number 4
Don’t forget to apply through our website! We’re always looking for talented individuals like you. Plus, it shows you’re serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Purchasing Administrator in Poole
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative experience, especially with ERP systems, and any relevant purchasing knowledge. We want to see how you fit into our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the Purchasing Administrator role and how your organisational skills can contribute to our operations. Keep it concise but engaging – we love a good story!
Showcase Your Attention to Detail:As a Purchasing Administrator, accuracy is key. In your application, provide examples of how you've maintained data integrity or managed stock records in previous roles. We appreciate candidates who take pride in their work and can demonstrate this through their application.
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to showcase your application in the best light. Plus, we love seeing applications come through our own channels!
How to prepare for a job interview at Rubicon Recruitment Agency
✨Know Your ERP Systems
Make sure you brush up on your knowledge of ERP systems before the interview. Be ready to discuss any experience you have with data management and how you've used these systems in previous roles. This will show that you're not just familiar with the tools, but that you can leverage them effectively.
✨Showcase Your Organisational Skills
As a Purchasing Administrator, being organised is key. Prepare examples from your past work where your attention to detail and organisational skills made a difference. Whether it was managing stock records or coordinating with suppliers, having specific anecdotes will help you stand out.
✨Communicate Effectively
Since this role involves liaising with various teams and suppliers, practice articulating your thoughts clearly. Think about how you would explain complex information simply and concisely. Good communication skills are essential, so be prepared to demonstrate this during the interview.
✨Understand the Company’s Products
Do some homework on the company’s brands and products. Knowing what they sell and their market position will not only impress your interviewers but also help you understand how your role as a Purchasing Administrator fits into the bigger picture. It shows genuine interest and initiative!
