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For Companies At a Glance
- Tasks: Support daily operations and keep orders moving in a friendly office environment.
- Company: Join a well-established welding & fabrication business in Poole.
- Benefits: Enjoy 25 days holiday, early finishes on Fridays, and opportunities for growth.
- Why this job: Make a real impact with your organisational skills in a supportive team.
- Qualifications: Strong organisational skills and confident communication are key.
- Other info: Full training provided; no MRP experience needed.
The predicted salary is between 24000 - 32000 £ per year.
Join a well-established welding & fabrication business in Poole as an Administration Assistant. You’ll join a small, friendly office team in a focused environment, supporting smooth day-to-day operations across the office and production workflow. If you enjoy variety, accuracy, and getting things done, you’ll thrive here.
About the Role
You’ll be central to keeping orders moving, customers informed, and documentation accurate, helping the business run efficiently every day. The standard hours are Monday to Thursday 7:30am - 4:30pm, and Friday 7:30am - 12:30.
What’s in it for You
- 25 days + BH's
- Opportunity to take on more responsibility
- 12:30 early finish Friday!
- Work within a small, supportive, close-knit team.
Key Responsibilities
- Answer incoming calls and direct queries professionally
- Communicate with customers and suppliers via phone and email
- Enter new orders into the system and generate job cards for shop‑floor production
- Create delivery notes and ensure accurate documentation is included
- Maintain and respond to customer order books
- Update and manage internal production schedules
- Scan and save documents (delivery notes, work orders, supplier paperwork, inspection reports)
- Use the MRP system to allocate material to laser‑cut parts
- Create new parts on the system for quotation purposes
- Carry out general office duties (photocopying, filing, etc.)
- Organise couriers and manage outgoing post via Royal Mail / DHL
What We’re Looking For
- Strong organisational skills and attention to detail
- Confident communication skills, both written and verbal
- Ability to manage multiple tasks and prioritise effectively
- Comfortable using computer systems and learning new software
- MRP experience is beneficial but not essential—full training provided
- A positive, can‑do attitude and willingness to support the wider team
If you’re looking for a role where your organisation and attention to detail genuinely make a difference, and where each day brings something a little different, we’d love to hear from you. Apply now with an up‑to‑date CV or contact Beth at Rubicon for more information.
Administration Assistant in Poole employer: Rubicon Recruitment Agency
Contact Detail:
Rubicon Recruitment Agency Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant in Poole
✨Tip Number 1
Get to know the company! Research their values, culture, and recent projects. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills. Since you'll be dealing with customers and suppliers, being confident and clear in your speech is key. Try role-playing common scenarios with a friend to boost your confidence.
✨Tip Number 3
Be ready to showcase your organisational skills. Think of examples from your past experiences where you successfully managed multiple tasks or improved efficiency. This will demonstrate your fit for the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re proactive and keen on joining our friendly team in Poole.
We think you need these skills to ace Administration Assistant in Poole
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights the skills and experiences that match the Administration Assistant role. We want to see how your organisational skills and attention to detail shine through!
Craft a Catchy Cover Letter: Your cover letter is your chance to show us your personality! Keep it friendly and professional, and explain why you’re excited about joining our team in Poole.
Show Off Your Communication Skills: Since you'll be communicating with customers and suppliers, make sure your written application reflects your confident communication style. We love clear and concise writing!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Rubicon Recruitment Agency
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Administration Assistant. Familiarise yourself with tasks like managing orders, communicating with customers, and using MRP systems. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Show Off Your Organisational Skills
Since strong organisational skills are key for this position, prepare examples from your past experiences where you successfully managed multiple tasks or improved efficiency. Be ready to discuss how you prioritise tasks and keep everything on track.
✨Practice Your Communication Skills
As you'll be communicating with customers and suppliers, practice clear and confident verbal and written communication. Consider role-playing common scenarios you might encounter in the role, such as answering calls or responding to emails, to showcase your professionalism.
✨Bring a Positive Attitude
A positive, can-do attitude is essential for fitting into a small, close-knit team. During the interview, express your willingness to support your colleagues and take on new responsibilities. Share examples of how you've contributed positively to team dynamics in the past.
