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For Companies At a Glance
- Tasks: Support daily operations and keep the office running smoothly.
- Company: Join a friendly welding & fabrication business in Poole.
- Benefits: Enjoy 25 days holiday, early finishes on Fridays, and growth opportunities.
- Why this job: Make a real impact in a supportive team with varied tasks.
- Qualifications: Strong organisational skills and confident communication are key.
- Other info: Full training provided; no MRP experience needed.
The predicted salary is between 24000 - 32000 £ per year.
Join a well-established welding & fabrication business in Poole as an Administration Assistant. You’ll join a small, friendly office team in a focused environment, supporting smooth day-to-day operations across the office and production workflow. If you enjoy variety, accuracy, and getting things done, you’ll thrive here.
What’s in it for You
- 25 days + BH’s
- Opportunity to take on more responsibility
- 12:30 early finish Friday!
- Work within a small, supportive, close-knit team.
Key Responsibilities
- Answer incoming calls and direct queries professionally
- Communicate with customers and suppliers via phone and email
- Enter new orders into the system and generate job cards for shop-floor production
- Create delivery notes and ensure accurate documentation is included
- Maintain and respond to customer order books
- Update and manage internal production schedules
- Scan and save documents (delivery notes, work orders, supplier paperwork, inspection reports)
- Use the MRP system to allocate material to laser-cut parts
- Create new parts on the system for quotation purposes
- Carry out general office duties (photocopying, filing, etc.)
- Organise couriers and manage outgoing post via Royal Mail / DHL
What We’re Looking For
- Strong organisational skills and attention to detail
- Confident communication skills, both written and verbal
- Ability to manage multiple tasks and prioritise effectively
- Comfortable using computer systems and learning new software
- MRP experience is beneficial but not essential—full training provided
If you’re looking for a role where your organisation and attention to detail genuinely make a difference, and where each day brings something a little different, we’d love to hear from you. Apply now with an up-to-date CV or contact Beth at Rubicon for more information on 01202 688 542.
Administration Assistant in Poole employer: Rubicon People
Contact Detail:
Rubicon People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant in Poole
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might know someone in the welding and fabrication industry. A personal connection can often get your foot in the door faster than any application.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Knowing about their operations and values will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice common interview questions with a friend or in front of the mirror. This will help you articulate your thoughts clearly and confidently, especially when discussing your organisational skills and attention to detail.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Administration Assistant in Poole
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Administration Assistant role. Highlight your organisational skills and any relevant experience in office environments to catch our eye!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about this role and how your skills can contribute to our friendly team. Keep it concise but engaging!
Show Off Your Communication Skills: Since you'll be communicating with customers and suppliers, make sure your written application showcases your confident communication style. Clear and professional language will go a long way!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and get you on our radar quickly!
How to prepare for a job interview at Rubicon People
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Administration Assistant. Familiarise yourself with tasks like managing customer orders, handling documentation, and using MRP systems. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since strong organisational skills are key for this position, prepare examples from your past experiences where you've successfully managed multiple tasks or improved efficiency. Be ready to discuss how you prioritise tasks and keep everything on track—this will demonstrate your fit for the role.
✨Practice Your Communication Skills
As you'll be communicating with customers and suppliers, practice articulating your thoughts clearly and professionally. Consider doing mock interviews with a friend or family member, focusing on how you would handle phone calls or emails in a professional setting.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the software you'll be using, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
