At a Glance
- Tasks: Support daily operations, manage orders, and ensure accurate documentation in a friendly office.
- Company: Join a well-established welding and fabrication business in Poole.
- Benefits: Enjoy 25 days holiday, early finish Fridays, and opportunities for growth.
- Other info: Full training provided; perfect for those who thrive in dynamic environments.
- Why this job: Make a real impact in a supportive team while enjoying variety in your work.
- Qualifications: Strong organisational skills and a positive attitude; MRP experience is a plus.
The predicted salary is between 30000 - 30000 £ per year.
Join a well‑established welding & fabrication business in Poole as an Administration Assistant. You’ll join a small, friendly office team in a focused environment, supporting smooth day-to-day operations across the office and production workflow. If you enjoy variety, accuracy, and getting things done, you’ll thrive here.
About the Role
You’ll be central to keeping orders moving, customers informed, and documentation accurate, helping the business run efficiently every day. The standard hours are Monday to Thursday 7:30am – 4:30pm, and Friday 7:30am – 12:30.
What’s in it for You
- 25 days + BH's
- Opportunity to take on more responsibility
- 12:30 early finish Friday!
- Work within a small, supportive, close‑knit team.
Key Responsibilities
- Answer incoming calls and direct queries professionally
- Communicate with customers and suppliers via phone and email
- Enter new orders into the system and generate job cards for shop‑floor production
- Create delivery notes and ensure accurate documentation is included
- Maintain and respond to customer order books
- Update and manage internal production schedules
- Scan and save documents (delivery notes, work orders, supplier paperwork, inspection reports)
- Use the MRP system to allocate material to laser‑cut parts
- Create new parts on the system for quotation purposes
- Carry out general office duties (photocopying, filing, etc.)
- Organise couriers and manage outgoing post via Royal Mail / DHL
What We’re Looking For
- Strong organisational skills and attention to detail
- Confident communication skills, both written and verbal
- Ability to manage multiple tasks and prioritise effectively
- Comfortable using computer systems and learning new software
- MRP experience is beneficial but not essential—full training provided
- A positive, can‑do attitude and willingness to support the wider team
If you’re looking for a role where your organisation and attention to detail genuinely make a difference, and where each day brings something a little different, we’d love to hear from you. Apply now with an up‑to‑date CV or contact Claire at Rubicon for more information on 01202 688 542.
Poole Office Administrator | Early Finish Friday & 25 Days employer: Rubicon People Partnership
Join a well-established welding and fabrication business in Poole, where you will be part of a small, friendly office team that values collaboration and efficiency. With benefits like 25 days of holiday, an early finish on Fridays, and opportunities for personal growth, this role offers a supportive work culture that encourages you to thrive while making a meaningful impact on daily operations.
Contact Details:
Rubicon People Partnership Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Poole Office Administrator | Early Finish Friday & 25 Days
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Office Administrator role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Knowing about their welding and fabrication business will help you tailor your answers and show that you're genuinely interested in joining their team.
✨Tip Number 3
Practice common interview questions with a friend or in front of the mirror. Focus on showcasing your organisational skills and attention to detail, as these are key traits they're looking for in an Office Administrator.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about wanting to be part of the team in Poole.
We think you need these skills to ace Poole Office Administrator | Early Finish Friday & 25 Days
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Administrator role. Highlight your organisational skills and any relevant experience in administration or customer service to show us you’re the right fit!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. Let us know why you want to join our friendly team in Poole and how you can contribute to keeping things running smoothly.
Show Off Your Attention to Detail:In this role, accuracy is key! When filling out your application, double-check for typos and ensure all information is correct. This will demonstrate to us that you take pride in your work and understand the importance of detail.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive and keen to join our team!
How to prepare for a job interview at Rubicon People Partnership
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing orders and communicating with customers. This will help you demonstrate how your skills align with what they’re looking for.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you successfully managed multiple tasks or improved efficiency. Be ready to discuss how you prioritise tasks and keep everything on track.
✨Practice Your Communication Skills
As you'll be communicating with customers and suppliers, practice clear and confident communication. You might even want to role-play common scenarios, like answering a customer query or explaining a process, to showcase your verbal skills during the interview.
✨Bring Questions to the Table
Prepare thoughtful questions about the company culture, team dynamics, and the specific challenges of the role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
