At a Glance
- Tasks: Support daily operations and keep everything running smoothly in a friendly office environment.
- Company: Join a well-established welding and fabrication business in Poole.
- Benefits: Enjoy 25 days holiday, early finishes on Fridays, and opportunities for growth.
- Other info: Full training provided; no MRP experience needed!
- Why this job: Make a real impact with your organisational skills in a supportive team.
- Qualifications: Strong organisational skills and confident communication are key.
The predicted salary is between 30000 - 30000 £ per year.
Join a well‑established welding & fabrication business in Poole as an Administration Assistant. You’ll join a small, friendly office team in a focused environment, supporting smooth day-to-day operations across the office and production workflow. If you enjoy variety, accuracy, and getting things done, you’ll thrive here.
About the Role
You’ll be central to keeping orders moving, customers informed, and documentation accurate, helping the business run efficiently every day. The standard hours are Monday to Thursday 7:30am – 4:30pm, and Friday 7:30am – 12:30.
What’s in it for You
- 25 days + BH's
- Opportunity to take on more responsibility
- 12:30 early finish Friday!
- Work within a small, supportive, close‑knit team.
Key Responsibilities
- Answer incoming calls and direct queries professionally
- Communicate with customers and suppliers via phone and email
- Enter new orders into the system and generate job cards for shop‑floor production
- Create delivery notes and ensure accurate documentation is included
- Maintain and respond to customer order books
- Update and manage internal production schedules
- Scan and save documents (delivery notes, work orders, supplier paperwork, inspection reports)
- Use the MRP system to allocate material to laser‑cut parts
- Create new parts on the system for quotation purposes
- Carry out general office duties (photocopying, filing, etc.)
- Organise couriers and manage outgoing post via Royal Mail / DHL
What We’re Looking For
- Strong organisational skills and attention to detail
- Confident communication skills, both written and verbal
- Ability to manage multiple tasks and prioritise effectively
- Comfortable using computer systems and learning new software
- MRP experience is beneficial but not essential—full training provided
- A positive, can‑do attitude and willingness to support the wider team
If you’re looking for a role where your organisation and attention to detail genuinely make a difference, and where each day brings something a little different, we’d love to hear from you. Apply now with an up‑to‑date CV or contact Claire at Rubicon for more information on 01202 688 542.
Office Administrator in Poole employer: Rubicon People Partnership
Join a well-established welding and fabrication business in Poole, where you will be part of a small, friendly office team dedicated to supporting smooth operations. With a focus on employee growth, you will have the opportunity to take on more responsibilities while enjoying a supportive work culture that values accuracy and teamwork. Benefit from a generous holiday allowance, early finishes on Fridays, and a role that offers variety and meaningful contributions to the business.
Contact Details:
Rubicon People Partnership Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator in Poole
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Office Administrator role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice common interview questions and answers with a friend or in front of the mirror. This will boost your confidence and help you articulate your experience and skills clearly when it matters most.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Office Administrator in Poole
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights the skills and experiences that match the Office Administrator role. We want to see how your organisational skills and attention to detail shine through!
Craft a Catchy Cover Letter:Your cover letter is your chance to show us your personality! Keep it friendly and professional, and explain why you’re excited about joining our close-knit team in Poole.
Show Off Your Communication Skills:Since you'll be communicating with customers and suppliers, make sure your written application reflects your confident communication style. We love clear and concise writing!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important details!
How to prepare for a job interview at Rubicon People Partnership
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and think about how your skills align with them. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
As an Office Administrator, strong organisational skills are a must. Prepare examples from your past experiences where you've successfully managed multiple tasks or improved efficiency. This will demonstrate your ability to thrive in a busy environment and keep things running smoothly.
✨Practice Your Communication Skills
Since you'll be communicating with customers and suppliers, it's essential to showcase your verbal and written communication skills. Consider doing mock interviews with a friend or family member, focusing on clear and professional responses to common interview questions.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the company culture, or specific challenges the office faces. This shows your enthusiasm for the role and helps you determine if it’s the right fit for you.
