At a Glance
- Tasks: Coordinate construction activities and manage punch-list items for timely project completion.
- Company: Join Rubicon Consulting, a leading talent management consultancy in Scotland.
- Benefits: Gain valuable experience on large-scale projects with potential for career growth.
- Other info: Dynamic work environment with opportunities to enhance your skills and network.
- Why this job: Be part of impactful projects in the offshore wind and infrastructure sectors.
- Qualifications: Experience in project coordination and strong organisational skills required.
The predicted salary is between 30000 - 40000 € per year.
Rubicon Consulting is currently recruiting for a Project Coordinator on a 7 month contract based in Scotland.
Role Summary
This role supports the efficient close-out of construction and installation activities by ensuring punch-list items are identified, tracked, assigned, progressed, and closed in a controlled and timely manner.
Key Responsibilities
- Coordinate day-to-day completion activities related to punch-list item management across the site.
- Manage and track work orders raised for punch-list items, ensuring they are assigned, progressed, and closed out efficiently.
- Liaise with construction, commissioning, quality, and contractor teams to ensure punch-list items are clearly defined and actioned.
- Support the preparation, issuance, and follow-up of work orders for outstanding site works.
- Maintain accurate records of punch-list items, work order status, priorities, responsible parties, and completion dates.
- Monitor progress of open punch-list items and escalate overdue or critical issues to site leadership.
- Chair or support daily coordination meetings focused on completion priorities, work order status, constraints, and close-out progress.
- Ensure punch-list items are sequenced and coordinated in line with project milestones, access availability, and material readiness.
- Assist with planning and execution of completion activities to support handover and project close-out targets.
- Support documentation management for completion records, status reports, trackers, and close-out evidence.
- Prepare regular reports and dashboards showing completion status, work order progress, backlog trends, and key risks.
- Work closely with project controls and site management to track performance against completion plans and deadlines.
- Identify bottlenecks, interface issues, and resource constraints impacting punch-list close-out and support resolution actions.
- Help ensure completed work orders are properly verified, documented, and closed in accordance with quality and project requirements.
- Promote compliance with HSE procedures, permit requirements, and safe systems of work during completion activities.
- Support continuous improvement of punch-list and work order workflows to improve efficiency and visibility.
Preferred Experience
- Previous experience on offshore wind or large-scale infrastructure projects.
- Familiarity with punch-list close-out, mechanical completion, commissioning interfaces, or handover processes.
- Experience working with contractors, package managers, and quality teams to close site defects or outstanding works.
- Knowledge of port, marshalling, pre-assembly, or installation support environments would be advantageous.
Requirements
- Previous experience in a site coordination, completion coordination, project coordination, or work order management role within offshore wind, construction, commissioning, or industrial projects.
- Experience supporting punch-list, snagging, completions, turnover, or handover activities.
- Good understanding of work order management, close-out tracking, and construction completion processes.
- Proven ability to coordinate across multiple stakeholders in a fast-paced site environment.
- Experience maintaining trackers, reports, and project documentation with a high level of accuracy.
- Strong organisational and prioritisation skills.
- Proficient in Microsoft Office, especially Excel.
- Experience with Smartsheet, Service Max, or similar digital tools is desirable.
- Strong communication and stakeholder coordination skills.
- Full right to work in the UK.
Our Company
Rubicon Consulting is a Talent management consultancy which helps you to optimise business performance and competitive advantage by choosing the right people first time.
Project Co-Ordinator employer: Rubicon Consulting
Rubicon Consulting is an exceptional employer, offering a dynamic work environment in Scotland that fosters collaboration and innovation. With a strong focus on employee growth, we provide opportunities for professional development and continuous improvement, ensuring that our team members are equipped to excel in their roles. Our commitment to safety and quality, combined with a supportive culture, makes Rubicon Consulting a rewarding place to build a meaningful career in project coordination.
StudySmarter Expert Advice🤫
We think this is how you could land Project Co-Ordinator
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, especially those who have worked on similar projects. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Show up at industry events or job fairs. These are golden opportunities to meet potential employers face-to-face. Bring your best self and be ready to talk about your experience with punch-list management and project coordination.
✨Tip Number 3
Don’t underestimate the power of social media! Use platforms like LinkedIn to showcase your skills and connect with hiring managers. Share relevant content about project coordination and engage with posts to get noticed.
✨Tip Number 4
Apply through our website for a smoother process! We love seeing candidates who take the initiative. Tailor your application to highlight your experience with work order management and stakeholder coordination to stand out.
We think you need these skills to ace Project Co-Ordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Project Coordinator role. Highlight your experience with punch-list management and any relevant projects you've worked on. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the key responsibilities listed in the job description. Let us know why you’re excited about joining our team!
Showcase Your Organisational Skills:As a Project Coordinator, organisation is key. In your application, give examples of how you've successfully managed multiple tasks or projects at once. We love seeing candidates who can juggle priorities like pros!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved!
How to prepare for a job interview at Rubicon Consulting
✨Know Your Punch-List Inside Out
Before the interview, make sure you understand what punch-list items are and how they impact project completion. Brush up on your knowledge of construction processes and be ready to discuss how you've managed similar tasks in the past.
✨Showcase Your Coordination Skills
Be prepared to share specific examples of how you've coordinated with multiple stakeholders in a fast-paced environment. Highlight your organisational skills and how you've successfully tracked and closed out work orders in previous roles.
✨Familiarise Yourself with Relevant Tools
If you have experience with tools like Smartsheet or Service Max, mention it! If not, take some time to learn the basics of these platforms. Showing that you're tech-savvy can give you an edge in the interview.
✨Prepare for Scenario Questions
Expect questions that ask how you'd handle specific challenges related to punch-list management or stakeholder coordination. Think through potential scenarios and how you would approach them, demonstrating your problem-solving skills and ability to escalate issues when necessary.
