At a Glance
- Tasks: Manage site admin tasks, coordinate transport, and ensure smooth project execution.
- Company: Join Rubicon Consulting, a leading talent management consultancy in the wind turbine industry.
- Benefits: Gain valuable experience in a dynamic environment with potential for career growth.
- Other info: Work in a multicultural team and develop your skills in the offshore wind industry.
- Why this job: Be the central point of contact on exciting construction projects and make a real impact.
- Qualifications: Experience in office administration and strong communication skills required.
The predicted salary is between 23625 - 28875 £ per year.
Rubicon Consulting is currently recruiting for Site Coordinator on a 8 Month Contract, based in Suffolk.
Role Summary
The Site Coordinator manages typical administrative tasks on a construction site and reports functionally to the Site Management and disciplinary to the Operation Manager in the back office.
The SCO acts as a central point of contact and interacts with all stakeholders involved in the project execution.
The SCO contributes to the safe execution of projects on site on behalf of Site Management.
The SCO is primarily responsible for the daily planning and execution within individual area and functions of the construction site, as directed by the Site Manager.
The SCO is a key interface to all Site Team members, visitors, clients and back office and must always maintain good relationships.
The SCO is authorized to make corrections, changes or rejections within the assigned area of responsibility to ensure compliance with and adherence to SGRE procedures and policies.
- Areas of responsibility
- Collect and verify different data from multiple sources, consolidate various data reports, as DPRs, and distribute to relevant stakeholders, internal and external.
Provide feedback to data owner in case of deviations.
Monitor, verify and correct reports prior to submittal, such as time registration overviews, KPI reports, vendor reports, crew change lists, etc.
- Arrange transport and accommodation for site personnel travelling to/from Project in line with Project specific transport concept.
Organize and manage crew changes to/from specific site location by producing crew change manifests per defined format based on manning plans.
Coordinate with Site Management and Marine Coordinator and update transport manifests.
- Act as first face and point of contact to visitors and site personnel to/from site, as receptionist including reporting, data entry, keeping visitor log and answering phone calls.
- Organize, arrange and coordinate meetings on site. Prepare, distribute, and file meeting minutes.
- Comply with the Environment, Health & Safety rules on Site. Active support through participation in toolbox talks and safety campaigns.
- Tracks stocks of office supplies and place orders when necessary.
- PO creation and budget checking when necessary. (If Project requests it)
- Update and maintain records and databases, such as personnel data/certificates/qualifications/training details into internal or customer system after verification of validity and of compliance.
- Execute Site administrative activities and operations to secure efficiency and compliance with company policies.
- Assist and train colleagues when necessary.
Requirements
Competencies
- Expert within business administration - Structured and organized
- Advanced communication skills in multicultural environments
- English language proficiency
- Customer-oriented and service-minded
- Advanced IT Skills - MS Outlook, Office 365 (Word, Excel, One Drive)
- Team player
- Self-motivated and trustworthy
- Schedule management
- Quality Oriented
- SAP
- Knowledge and interest in industry - wind turbine industry, construction projects
- Safety awareness
- Analysis/statistics
Qualifications
- Professional
- Proven experience as office / business administrator, assistant or relevant role. Qualifications in secretarial studies will be an advantage.
- Project/Process
- Familiarity with office management procedures and preferably within the Offshore Wind Industry.
- Intercultural
- Living and working experience in an intercultural environment
Capabilities
- Team Skills
- Ability to Learn
- Communication Skills
- Customer Focus
- Ability to Analyze
- Change Orientation
- Our Company
Rubicon Consulting is a Talent management consultancy which helps you to optimise business performance and competitive advantage by choosing the right people first time
Site Coordinator in Norwich employer: Rubicon Consulting
Rubicon Consulting is an excellent employer, offering a dynamic work environment in Norwich that fosters collaboration and innovation. With a strong commitment to employee development, we provide opportunities for growth through training and mentorship, ensuring our team members are equipped to excel in their roles. Our focus on safety and compliance not only enhances project success but also creates a supportive culture where every employee's contribution is valued.
StudySmarter Expert Advice🤫
We think this is how you could land Site Coordinator in Norwich
✨Get Your Foot in the Door
Temporary roles in construction often rely on quick recruitment, so make sure to visit local recruitment agencies that specialise in the construction sector. They usually have a go-to list of companies that need staff urgently, helping us connect with potential employers faster.
✨Leverage Community Connections
Construction is all about connections! Check out local trade events, networking gatherings, or even social media groups focused on your area. Engaging with the community can lead to insider knowledge about temporary job openings that might not be advertised anywhere else.
✨Showcase Your Skills with a Solid Portfolio
Even for temporary gigs, a visual portfolio can really set you apart. Take photos of previous projects you’ve worked on, or if you're fresh in the industry, show examples of your work during training. This can help us demonstrate our hands-on experience to potential employers, like Rubicon Consulting.
✨Apply Directly at Construction Sites
Don’t overlook the power of walking directly into construction sites. Many temporary positions are filled on the spot, so it’s worth popping by local sites and having a face-to-face chat. Bring your CV and be ready to impress, as companies like Rubicon Consulting appreciate proactive candidates ready to jump in when needed.
We think you need these skills to ace Site Coordinator in Norwich
Some tips for your application 🫡
Highlight Your Relevant Experience:In the construction game, having hands-on experience matters! Be sure to showcase any previous temporary roles or projects you've worked on in your CV. Mention specific skills like safety protocols, tools you're familiar with, or types of construction work you've done – this will help you stand out!
Showcase Certifications and Training:If you've got any relevant certifications or training like a CSCS card or health and safety courses, flaunt them! Include them in your CV and mention them in your cover letter. It shows that you're not just ready to get to work but that you've got the essential safety knowledge, which is super important in the construction industry.
Emphasise Flexibility and Availability:For a temporary role, flexibility is key! In your cover letter, make sure to clearly state your availability – are you ready to start immediately? Can you work various shifts? Letting Rubicon Consulting know how adaptable you are might just get you the edge over other candidates.
Keep it Concise and Clear:When applying for temporary roles in construction, employers often appreciate brevity. Keep your CV and cover letter clear and to the point. Focus on the skills and experiences that align most with what Rubicon Consulting is looking for. Avoid unnecessary fluff to make it easier for them to see why you’re the perfect fit!
How to prepare for a job interview at Rubicon Consulting
✨Show Off Your Safety Knowledge
In construction, health and safety is non-negotiable. Get comfortable with specific safety regulations like COSHH or Working at Height – you might get asked how you’d handle risk assessments or unsafe conditions. We need to show that we prioritise safety above all else.
✨Be Ready for Hands-On Scenarios
Expect practical questions or even a mini test where you’ll need to demonstrate basic skills. They might set up a scenario and ask how you would approach a specific task. Let’s prepare by brushing up on our trade skills and thinking through past projects we’ve worked on.
✨Flexibility is Key
Since this is a temporary role, they’ll want to know if you can adapt quickly to different teams and situations. Let's think about past experiences where we've had to adjust on the fly. This will show we’re ready to hit the ground running!
✨Highlight Your Previous Experience
Temporary roles often require hitting the ground running, so make sure to have a few stories lined up that showcase your relevant experience in construction. We want to emphasise skills that might not be on our CV—like teamwork and problem-solving when things don't go to plan.
