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- Tasks: Support leadership with diary management, email handling, and project involvement.
- Company: Join Raytheon UK, a leader in defence and aerospace technology.
- Benefits: Hybrid work model, professional development, and a collaborative culture.
- Why this job: Be at the heart of innovation while making a real impact on national security.
- Qualifications: Experience as an Executive Assistant and strong organisational skills required.
- Other info: Dynamic role with opportunities for growth and teamwork across multiple sites.
The predicted salary is between 36000 - 60000 £ per year.
Location: Glenrothes or Harlow (Hybrid with 3 days a week on site)
About the role:
We are looking for an Executive Assistant who will support two members of the Leadership Team (LT) who report to the Chief Executive & Managing Director Raytheon UK. This is a key dynamic fast-paced position - as well as PA duties you will be fully engaged in their businesses and have scope to be involved in various projects. This role acts as the centre point for your leadership teams and organisation you will report to the Senior Executive Assistant to the Chief Executive & Managing Director and may be required to act as back up to that position.
Main Duties:
- Diary management: proactively organising two extremely busy & challenging diaries where meetings change constantly and needing to be aligned with various business partners across multiple geographies & time zones to embrace last minute changes with ease enabling the LT can remain focused on the job in hand.
- Key Point of Contact: Act as an ambassador for the office with professionalism, confidentiality and discretion - filtering requests, cascading communications, partnering with Raytheon UK/US and external customers aligning the teams so they are joined up and working effectively.
- Work closely with the admin support team: acting as back up to Senior EA to CE providing holiday cover building effective working partnerships with the Raytheon UK team encouraging clear communications across sites cascading information as necessary share best practices and embrace new innovative ideas attend regular Admin meetings and work as one team.
- Email management: continually check emails proactively responding to queries on their behalf flagging urgent emails chasing actions/follow ups pre-empting meetings to organise ensure delegated meetings are followed through with latest telecons/gate packs.
- Organising offsite meetings: sourcing new venues, hotels, restaurants, travel agendas packs team builds. Share useful info/learnings with PA team.
- Operations Reviews: organise agendas logistics attend chase actions own Ops packs by pulling together advanced PowerPoint presentations for both MDs pull data. Partner with PA team to ensure no date clashes cross-functionally.
- Monthly reports: collate top bullets for business from team refine and review with LT meet deadlines set. Proactively plan for the year.
- General office duties: ordering stationery/kitchen supplies catering site access requests invoice processing telephone support post.
- Travel: book travel cars hotels arrange agendas organise visas whilst always adhering to policies and procedures share key travel info to Admin team.
- Expenses: submit in a timely manner monitor approval process to avoid late charges proactively seek receipts from vendors if not readily available.
- Arranging VIP/Ministerial visits: act as key point of contact organise and oversee every detail from start to finish take the lead and partner with key stakeholders to join the dots utilise and delegate tasks to site admins.
- Site support: required to help organise All Hands office events e.g. summer fayres Xmas parties sourcing new venues within budget partner with Facilities to ensure smooth running of office processes.
- Oversee admin teams: establish a good framework across the sites to help with e.g. Town Halls skip levels visits training etc. Chair monthly meetings bridging the gap and creating a unified effective team who share best practices and embrace new ideas.
Skills Required:
- Extensive experience as an Executive Assistant to a Senior Leader.
- Experienced in complex diary management.
- Excellent communication and organisational skills.
- Advanced user of; Microsoft Teams, Word, PowerPoint, Excel, Outlook (email and diary management), Concur, iPhones, iPads, Telecons, video conference, ZoomGov & Teams.
- Able to handle multiple tasks.
- Ability to manage a diverse busy workload.
- Proactive and self-motivated.
- Positive can-do attitude pragmatic approach inspire & empower admins teams.
- Strong integrity and confidentiality.
- Professionalism and composure.
- Personable to all levels of seniority and readily offer support to peers and colleagues.
- Strong business acumen.
- Flexibility.
Desirable Skills:
- Experience working within the Commercial / Legal field.
Executive Assistant in Harlow employer: RTX
Contact Detail:
RTX Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Harlow
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute as an Executive Assistant. This will help you stand out and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. Focus on articulating your experience in diary management and communication skills, as these are key for the role. Confidence is key, so get comfortable talking about your strengths!
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant in Harlow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management and communication skills, as these are key for this position. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at Raytheon UK. Share specific examples of how you've handled busy workloads and supported senior leaders in the past.
Show Off Your Tech Skills: Since you'll be using tools like Microsoft Teams, PowerPoint, and Outlook, make sure to mention your proficiency with these in your application. We love candidates who can hit the ground running with tech!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re serious about joining our team!
How to prepare for a job interview at RTX
✨Master the Diary Management
Since this role involves complex diary management, practice discussing how you prioritise and organise schedules. Be ready to share examples of how you've handled last-minute changes or conflicting appointments in previous roles.
✨Showcase Your Communication Skills
As an Executive Assistant, you'll be the key point of contact for the leadership team. Prepare to demonstrate your communication style and how you maintain professionalism and confidentiality while liaising with various stakeholders.
✨Be Proactive and Solution-Oriented
Highlight your proactive approach by sharing instances where you've anticipated needs or solved problems before they escalated. This will show that you can handle a diverse workload and think on your feet.
✨Familiarise Yourself with Tools
Make sure you're comfortable with Microsoft Teams, PowerPoint, and other tools mentioned in the job description. Consider preparing a short presentation or report to showcase your proficiency during the interview.
