Senior Facilities Coordinator in Harlow

Date Posted:

2026-09-04

Country:

United Kingdom

Location:

Harlow, Essex

Position Role Type:

Onsite

Job Title

Senior Facilities Coordinator

Grade

T3

Function

Facilities

Location

Harlow - onsite every day, some occasional travel to Central London

Security

Clearance Required

Baseline (BPSS) & SC

For further information on security clearances please visit this website:

National security vetting: clearance levels - GOV.UK

Duration

Permanent

Hours

37hrs, full-time, dayshift, early 1,30pm Friday finish

Interviews Planned

Successful candidates will need to be available for a F2F Interview at Harlow Site on the following dates:

13th/14th October and 20th-21st October

Upon request we may be able to offer a Teams video alternative.

Raytheon UK

At Raytheon UK, we take immense pride in being a leader in defence and aerospace technology. As an employer, we are dedicated to fuelling innovation, nurturing talent, and fostering a culture of excellence.

Joining our team means being part of an organisation that shapes the future of national security whilst investing in your growth and personal development. We provide a collaborative environment, abundant opportunities for professional development, and a profound sense of purpose in what we do. Together, we are not just advancing technology; we’re building a community committed to safeguarding a safer and more connected world.

About the role:

The Senior Facilities Coordinator will complete a range of admin tasks to support the UK Facilities Management team from updating spreadsheets and databases to working with contractors and managing site visitors who support the team.

Responsibilities:

• Coordinate day-to-day facilities activities across assigned sites to ensure continuity of service.
• Manage reactive and planned maintenance requests through the Facilities Helpdesk system, ensuring timely resolution and communication with stakeholders.
• Monitor service delivery performance and elevate issues where service levels are not being achieved.
• Support workplace projects, including office relocations, space planning activities, and workplace adaptations.
• Monitor and manage Facilities shared mailboxes, ensuring service requests, enquiries, and escalations are addressed prompt and professionally.
• Draft and distribute facilities communications, service updates, workplace notices, and employee bulletins.
• Support Facilities Managers in the development and delivery of employee engagement and workplace communications.

Contractor & Supplier Management

• Coordinate contractor and service provider activities across site(s).
• Schedule maintenance visits, inspections, and service work with minimal disruption to business operations.
• Maintain accurate contractor records, including insurance certificates, Risk Assessments and Method Statements (RAMS), service reports, permits, and waste transfer documentation.
• Manage contractor Job Registrations and associated compliance documentation.
• Coordinate the Security Access Request (SAR) process, ensuring contractors and visitors meet site access and security requirements.
• Assist with contract administration, supplier quotations, renewals, and procurement activities.

Compliance, Health & Safety

• Support statutory and regulatory compliance audits across facilities operations.
• Coordinate workplace inspections, GEMBA walks and out-of-hours Treasure Hunts
• Maintain accurate compliance records, certifications, and documentation.
• Assist with risk assessments, action tracking, and closure of corrective actions.
• Support health, safety, and environmental initiatives, promoting a culture of safe working practices.
• Monitor and report facilities-related compliance issues and support corrective action implementation.

Training & Continuous Improvement

• Support the development, coordination, and delivery of Facilities Management training programmes and initiatives.
• Act as the Facilities representative on the Training Council, promoting learning, development, and knowledge sharing across the function.
• Identify opportunities to improve facilities processes, administrative efficiencies, and service delivery standards.
• Support continuous improvement projects and workplace enhancement initiatives.

Asset & Inventory Management

• Maintain accurate records of facilities assets, equipment, furniture, and workplace inventory.
• Coordinate repairs, replacement programmes, and procurement of facilities-related goods and services.
• Monitor stock levels of workplace consumables and office supplies, ensuring availability whilst maintaining cost control.
• Support asset tracking, audits, and lifecycle management activities.

Financial Administration

• Raise purchase orders and process invoices in accordance with company procedures.
• Assist in monitoring facilities expenditure and budget performance.
• Support supplier invoice reconciliation and investigate discrepancies where required.
• Maintain accur

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