Project Administrator in Poole

Join us to apply for the Project Administrator role at RTA Engineering Services.

Company Description: Uniting what's next in traffic. At Yunex Traffic, we launch cities into the future with forward-looking infrastructure and transport solutions, making mobility safer, more efficient and more sustainable for all.

Our Commitment: At Yunex Traffic, the uniqueness of our people is our strength. Our people are at the heart of what we do and every voice, perspective and contribution is valued. The future of mobility needs people who think down different tracks and we empower our people to transform cities all over the world. Join us and make a difference too. If we all thought the same, we would never think of anything new. That’s why we recruit great minds from all walks of life. We embrace diversity and create what’s right for the world by employing the people who live in it. At Yunex Traffic, we recognise that building a diverse workforce is critical to the success of our business. We strongly encourage applications from a diverse talent pool and welcome the opportunity to discuss flexibility requirements and workplace adjustments with all our applicants to encourage agile working and innovation.

Responsibilities:

• Manage workflow of customers project orders issued from the internal tendering team.
• Processing orders in SAP (sales orders).
• Ordering directly from suppliers for ancillary equipment as and when required for customer projects (external suppliers).
• Raising purchase/framework orders for logistics partners.
• Raising shipping documentation (GAI, Packing list) for export shipments.
• Organising and managing the process to obtain letters of credit and certificates of origin from the Chamber of Commerce.
• Maintaining comprehensive shipping records and updating the export register (including project cost allocations).
• Organising FCA freight collections and imports to GB from suppliers/customers as and when required.
• Obtaining freight quotations for business stakeholders, from our approved logistics partners.
• Clearance instructions raised and issued directly to export customs brokers.
• Obtaining copies of the export declarations and checking for accuracy.
• Maintaining good communication and organisation skills (internal/external customers).
• Producing monthly forecasting reports for the business (when the project customers payments are due).
• Invoicing customers for project associated costs.
• Familiar in using SAP, Microsoft Excel and Microsoft Word.
• Working independently and in a time-critical environment by being the point of contact for all project export shipments and being able to self-manage workload and priorities.
• Organising ad-hoc repair shipments, either being collected or returned to the customer.
• Being the customer's single point of contact to manage and process any queries.
• Liaising with all internal teams, customs brokers and freight forwarders as necessary.

Qualifications & Experience:

• SAP.
• Good general understanding of exporting shipments.
• Understanding of GB export customs clearance formalities processes.
• Shipping incoterms.

We Offer:

• Competitive base salary with an annual bonus.
• Continuous training and learning opportunities to support career development.
• 26 days of holiday, increasing up to 29 with length of service.
• 37.5-hour working week plus paid overtime and unsociable hours uplift.
• Excellent pension, with matching contributions up to 10% of pensionable salary.
• Flexible benefits package to suit your personal needs.
• Investment in personal development and support for membership of professional institutions.

How do I apply? We can only accept online applications. Click the Apply Now button below to submit your application.

About Us: We are a global leader in intelligent transport systems with more than 3,500 passionate employees who pioneer, develop, create, install and maintain innovative road traffic and mobility solutions all over the world. We make our roads smarter, safer and greener. The work we do enables cities, highways authorities and infrastructure operators to create a new world of mobility and makes cities more livable for everyone. Our solutions range from traffic lights, tolling solutions and tunnel management to software, AI applications and the intelligent networking of all road users. Become a Traffic Transformer and help us to continue transforming towns and cities all over the world.