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- Tasks: Support facilities management and ensure compliance across multiple sites.
- Company: Join RSSL, a leading scientific analysis and consultancy firm.
- Benefits: Enjoy 27 days holiday, flexible benefits, and a performance bonus.
- Why this job: Make a real impact in a dynamic environment focused on innovation.
- Qualifications: Experience in facilities management and strong communication skills required.
- Other info: Opportunities for learning and career growth in a supportive team.
The predicted salary is between 30000 - 42000 £ per year.
Job Title
Facilities Administrator – RSSL
Join to apply for the Facilities Administrator role at RSSL
Overview
At Reading Scientific Services Ltd (RSSL), we lead the way in scientific analysis, research, consultancy, and training. We provide services to the food, pharmaceutical, and consumer goods industries, as well as our parent company, Mondelez International. RSSL is dedicated to delivering world-class scientific solutions and outstanding customer service.
Recognised for our excellence, we were awarded CRO of the Year at the 2023 OBN Awards, adding to our previous accolades Employer of the Year, Enlightened Employer and Women in Business.
If you are passionate about driving innovation and making a real impact, RSSL is the place for you!
Purpose
The primary objective is to ensure GMP to pharma/food regulations and security compliance for all sites. To maintain facilities operational performance by delivering proactive and reactive tasks covering 4 sites in Reading and Wokingham. Requires a hands-on approach and a team player with knowledge of Facilities management and contractor management.
Primary Accountabilities / Responsibilities
- Support the Facilities Manager (FM) and PPM lead in maintaining and providing soft and hard facilities services to support the primary business functions at all RSSL sites.
- Ensure GMP to pharma regulations and security compliance for all sites.
- Prioritise and perform facilities requests, assist stakeholders within the business. Ensure actions and tasks are in line with SOPs and facility software. Maintain Quality systems in line with SOPs through proactive and reactive activities.
- Take prompt action in emergency situations and arrange for contractors to assist; be available for out of hours work for planned maintenance and emergencies.
- Assist the FM in planning and carrying out modifications to labs, refurbishments and upgrades.
- Identify equipment that needs replacement or servicing; pre-emptively maintain equipment to prevent breakdowns and stoppages.
- Provide front line support to the business, help with breakdowns and emergencies; perform remedial actions to ensure labs work effectively and safely.
- Issue permits to work (PTW) and check RAMS; ensure contractors work safely to Mondelez standards and monitor contractor work quality.
- Seek quotes from approved suppliers to ensure value for money and ensure new equipment will work efficiently.
- Assist on sustainability, monitor energy usage and consumption and suggest ways to save energy.
- Knowledge of operating a Trend Building Management System (BMS) is advantageous. Ability to troubleshoot or diagnose faults is useful.
- HVAC diagnostics and repair knowledge would be an advantage.
- Perform handyman duties such as basic plumbing, erecting shelving, furniture assembly and decorating.
- Drive the Company Van when required for deliveries of goods or samples to and from RSSL sites; collect supplies from suppliers.
- Ensure contractor management complies with regulator and MDLZ policies with PTW supported by RAMS; physically check contractors on site for compliance with health and safety requirements.
- Act as stores, cover goods receipt / booking in and out materials and deliveries where necessary.
Knowledge, Skills, Experience and Language Requirements
- Mechanical and Electrical Maintenance C&G in building plant equipment
- GCSEs including English and Maths
- Full clean driving licence
- Computer literate to intermediate level (MS Office, Word, Excel)
- Excellent organisational skills, including time management and priority setting
- Ability to work as part of a team
- Strong communication skills; high standard of written and spoken presentation
- Experience in a similar facilities or hands-on role
- Experience in PPM preferred
- Fluent in English
More About This Role
In return for your commitment, drive and enthusiasm, we offer an attractive benefits package within a highly successful international business that offers financial rewards and resources, including:
- Opportunities to learn and develop
- Performance Related Bonus scheme
- Contributory pension (between 8% to 11% employer contribution)
- Life assurance
- 27 days holiday allowance (possibility to buy 5 extra days) + bank holidays
- Employee Assistance Programme (EAP)
- A flexible benefits programme (Gym discounts, private health insurance, restaurant discounts, etc.)
Business Unit Summary
Reading Scientific Services Ltd (RSSL) is a cutting-edge contract research organisation (CRO), providing research, analysis and consultancy to the food, consumer goods and life science sectors. Our team is committed to transforming lives through science, innovation and collaboration.
RSSL is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Job Type
- Regular
- Administration Support
- Administration Services
Employment type
- Full-time
Seniority level
- Not Applicable
Job function
- Management and Manufacturing
Industries
- Pharmaceutical Manufacturing
Location and time-zone context and other role-specific postings are listed above in related postings.
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Facilities Administrator employer: Rssl
Contact Detail:
Rssl Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Network like a pro! Reach out to current or former employees at RSSL on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research RSSL’s recent projects and achievements. This shows you're genuinely interested and ready to contribute to their mission of delivering world-class scientific solutions.
✨Tip Number 3
Show off your hands-on skills! If you’ve got experience with facilities management or troubleshooting, be ready to share specific examples during your interview. They want to see how you can jump in and make an impact.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the RSSL team.
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Administrator role. Highlight your experience in facilities management and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background aligns with our mission at RSSL. Keep it engaging and personal – we love to see your personality!
Showcase Relevant Experience: When filling out your application, be sure to showcase any hands-on experience you have in facilities management or similar roles. Mention specific tasks you've handled that relate to the responsibilities listed in the job description.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Rssl
✨Know Your Facilities Management Basics
Make sure you brush up on your knowledge of facilities management, especially in relation to GMP and security compliance. Be ready to discuss how you've handled similar responsibilities in the past, as this will show your understanding of the role.
✨Showcase Your Problem-Solving Skills
Prepare examples of how you've tackled emergencies or breakdowns in previous roles. Highlight your hands-on approach and ability to troubleshoot issues, as these are key aspects of the Facilities Administrator position.
✨Familiarise Yourself with Relevant Software
Since the job involves using facility software and possibly a Building Management System (BMS), it’s a good idea to familiarise yourself with these tools. If you have experience with similar systems, be sure to mention it during the interview.
✨Demonstrate Teamwork and Communication
As a Facilities Administrator, you'll need to work closely with various stakeholders. Prepare to discuss how you’ve effectively communicated and collaborated with team members and contractors in the past, showcasing your strong organisational skills.
