Executive Assistant

We are looking for a new team member as Executive Assistant to the Chief Executive (CE).

• 6 month fixed term contract, with the possibility of going permanent.
• Working hours: 35 hours per week; Monday to Friday.
• Hybrid role: This is a hybrid role, so you will work from home and from the London and Horsham offices. Travel to the offices is essential, as you will be required to be present during key leadership meetings.

Please only apply if you are able to start work at the beginning of April 2025.

Are you a highly experienced and confident Executive Assistant seeking a challenging and rewarding opportunity?

We are looking for a proactive and exceptional individual to provide comprehensive support to our Chief Executive (CE) and contribute to the effective functioning of our Board of Trustees.

This 6 month fixed term contract offers the potential to become a permanent position for the right candidate.

This role is far more than just diary management. You will be a key point of contact for the CE, managing their busy schedule, preparing briefings, handling confidential information, and ensuring they are fully informed and prepared for all engagements.

You will also support the Chair and Board of Trustees, contributing to the smooth operation of board meetings. Excellent communication skills, discretion, and the ability to anticipate needs are essential.

As our EA to the CE you will:

• Provide comprehensive and confidential executive assistance to the CE.
• Support the Chair and Board of Trustees.
• Manage the CE’s complex diary, prioritising conflicting demands and optimising their time.
• Proactively manage the CE’s high volume email inbox.
• Prepare correspondence, presentations, and reports, including drafting responses for the CE’s approval.
• Liaise with Internal Communications on issues and events involving the CE.
• Arrange national and international travel, including booking tickets and accommodation.
• Plan and organise regional site visits.
• Prepare meeting agendas, compile supporting papers, and take accurate minutes.
• Support the Executive Leadership Team in organising special events.
• Manage expenses, invoices, and purchase orders (up to delegated authority).
• Maintain accurate records and filing systems.
• Act as a first point of contact for colleagues, trustees, and external stakeholders.
• Identify and communicate relevant external issues to the CE.
• Provide peer-to-peer EA cover as needed.

To be successful in this rewarding position of EA to the CE, the post holder must already have experience of working within an EA position for a CE or Director, and must also be able to demonstrate a passion for animal welfare.

To be shortlisted for an interview, you must also have:

• Exceptional organisational and diary management skills.
• High levels of flexibility and adaptability.
• Flawless communication skills, both written and verbal.
• An ability to handle sensitive information with discretion and confidentiality.
• The ability to multitask, prioritise, and meet deadlines under pressure.
• Strong problem-solving and decision-making skills.
• A proven ability to work autonomously and use initiative.
• Strong business and commercial acumen.
• Ability to communicate and present to senior management and executives.
• Excellent relationship-building skills at all levels.
• Strong IT skills, including proficiency in Google Workspace.
• Experience supporting a Board of Trustees.
• A proactive and anticipatory approach.
• A positive can-do attitude.
• Strong integrity, respect, and trustworthiness.
• A high degree of professionalism.

Successful candidates for certain RSPCA roles will need to undergo a Disclosure and Barring Service (DBS) check.

Applicants must have the legal right to work in the UK – We are unable to sponsor visas at RSPCA.

If you are already working as an Executive Assistant; ideally to a Director or CE, we would love to receive your application.

Please only apply if you are able to start work at the beginning of April 2025.

Due to high interest in some of our roles, we review applications as they are received. This can occasionally result in positions closing earlier than advertised. Therefore, we strongly recommend submitting applications early. Unfortunately, we are unable to accept applications after the posted closing date.

#J-18808-Ljbffr