Operations and Executive Assistant. Boutique Law Firm. Central London

This is a great opportunity for an exceptionally organised, detail-oriented and proactive Operations and Executive Assistant to join a growing boutique law firm, working closely with the Managing Partner. This is a particularly important role within the Firm, and the successful candidate will become a central point of coordination across the Firm's operations while also providing high-quality executive and personal support to the Managing Partner.

Responsibilities

• Providing direct executive and personal support to the Managing Partner, including inbox, diary and calendar management, appointments, travel and day-to-day priorities.
• Managing filing, document management and general administrative systems.
• Handling firm communications, meetings, follow-ups and ongoing tasks.
• Assisting the accountants with bookkeeping, budgeting, invoices and general financial administration.
• Supporting the day-to-day operations of the office, including suppliers, facilities, equipment and systems.
• Providing human resources administration and supporting team development.
• Supporting marketing, social media, website updates and Firm events.
• Acting as a professional liaison with clients, advisers and other external contacts.
• Monitoring outstanding matters and ensuring tasks and deadlines are followed through.
• Supporting ad hoc projects and taking ownership of operational matters as appropriate.
• Working closely with the Managing Partner and the existing operations function to learn the Firm and progressively assume greater responsibility.
• Maintaining the highest standards of discretion, confidentiality, organisation and professionalism.

Key Skills

• 1-3 years+ in an administrative, PA, legal support and/or office operations role.
• An administrative, legal, finance or other business-focused degree is preferred.
• Confident managing multiple priorities and working in a fast-paced environment.
• Highly organised, detail-oriented, proactive and commercially minded, with strong attention to detail and follow-through.
• Discreet, trustworthy and professional, with sound judgement when handling confidential and sensitive matters.
• Comfortable working closely with senior leadership and anticipating needs rather than simply responding to instructions.
• Technically confident, with strong IT and Microsoft Office skills and the ability to learn and manage new systems and software effectively.
• Familiarity with bookkeeping and professional services administration is preferred.
• Strong communication and interpersonal skills, with a polished and professional manner.
• Practical, with the ability to take ownership and manage a broad range of responsibilities.
• A genuine willingness to learn, develop and take on increasing responsibility as the Firm grows.
• Fluent English, right to work in the UK with sound UK work experience.
• Russian-speaking would be an advantage.

Job Advantages

• Central, high-profile role within a growing boutique law firm.
• Direct, close working relationship with the Managing Partner.
• Genuine scope to grow into a broader operations role as the Firm expands.
• Varied, hands-on remit spanning executive support, operations, HR and marketing.