Accounts Payable Associate US in Warrington

Location: Warrington, GB, WA3 6UT

Brand: RS Integrated Supply

Function: Finance

Work Location: Hybrid Location – Warrington (WA3 6UT) 2 days per week in the office.

Role type: 6 month FTC.

Working hours/days: 12.30pm-9pm, Monday-Thursday & 8am-4.30pm Friday.

As an Accounts Payable Associate, you will be responsible for carrying out all transactions and invoice processing in the Purchase to Pay (P2P) process in line with the service specification outlined in the Service Level Agreement (SLA) and internal procedures.

What you will be doing:

• Purchase to Pay (P2P): Organise your own workload and ensure outputs are delivered in line with targets set within the Service Level Agreement.
• Develop constructive relationships with fellow Team members and wider internal & external stakeholders.
• Assist Accounts Payable Team Leaders and/or AP Managers with identifying the efficient working of the Purchase to Pay (P2P) process and help implement control measures and procedures.
• Assist with the development and implementation of new ICT technology and systems to secure the continuing provision of services and process simplification.
• Contribute towards the monitoring and achievement of performance targets.
• Identify opportunities for improving the working practices and strengthening control measures within the team.
• Perform ad hoc duties as required by the Accounts Payable Team Leader and/or Accounts Payable Manager.

Accounts Payable:

• Process invoices, invoice queries and credit notes according to accounting standards, performance standards and targets.
• Perform statement reconciliations for key and preferred Suppliers as appropriate for your area(s) of responsibility.
• Assist with the timely clearance of the Goods Received Not Invoiced (GRNI) report.
• Clear manual payments on the Supplier accounts as appropriate.
• Monitor, investigate and recover where necessary debit balances for all RSIS activity.
• Assist in the resolution of invoice / Purchase Order (PO) mismatches.
• Assist in the resolution of legal notices received.
• Deal with accounts on hold on a timely basis and in accordance with performance targets.
• Ensure Suppliers are paid within the agreed payment terms.
• Respond to all payment enquiries from Suppliers and colleagues within the agreed performance levels.
• Use technical expertise to resolve complex queries or escalate as necessary.

Control and Procedure:

• Comply with established controls both within your Team, the department and RSIS.
• Comply with statutory requirements and RSIS procedures.
• Follow the documented process and adhere to financial controls.
• Contribute and participate within a group set-up specifically to seek and drive out opportunities for continuous improvement.
• Deal with both written and verbal complaints from Suppliers, liaising as necessary with other functions to facilitate appropriate resolution.

What do I need to be successful?

• The ability to work effectively under pressure and to strict deadlines.
• The ability to deliver on Client expectations on a day-to-day basis.
• A positive attitude with the ability to deliver excellent Client experience and satisfaction.
• Strong attention to detail with a high level of accuracy.
• Intellectually strong with demonstrable problem-solving skills.
• Excellent verbal and written communication skills.
• Strong ICT skills with proficient use of Microsoft Excel.
• Proven experience of a high-volume transaction process, preferably within a Shared Service environment.
• Experience of ensuring quality standards are maintained alongside a strong performance management culture.
• Experience of process and system improvement initiatives.
• Experience of developing and working towards Service Level Agreements (SLAs).
• Sound knowledge of ERP applications.

We are RS Integrated Supply.